ECC_QUESTIONS_ _ANSWERS.docx

Q. 1) Please provide a copy of the site visitation sign-in log showing all attendees and participants in the bid process.

Ans: Posted on FBO

Q. 2) Please provide the contract start date for the Base Performance Period.

Ans: The estimated Period of Performance will be April1, 2016

Q. 3) Please provide a SF 30 for Amendment 0003 issued on December 17, 2015 for the contractors to sign and acknowledge.

Ans: Will be posted in FBO prior to closing.

Q. 4) Please provide the following clarification regarding 3.18.2 FACILITY OUTAGES COORDINATION- Certain preventive maintenance and certifications require a complete facility power outage and total disruption of work to the Government. These outages are normally scheduled for one or more Holiday weekends. The Contractor shall work with the COR to schedule the proper holiday weekend for the power outage. The Contractor shall provide a written Outage Plan to the COR specifying all PM and repair work to be performed during the outage and the responsible party who will be performing each activity for the COR to review and approve at least 60 days prior to the scheduled outage. The work shall not begin nor be performed without the prior written approval of the COR. The holiday weekend for the annual power outage can change from year to year and the contractor will reschedule all work in the CMMS, perform the work and/or coordinate with subcontractors as required to perform the work on the new date at no additional cost to the government.

a) Are Contractors required to price this function in the Firm Fixed Price or will this be a reimbursable cost?

Ans: Firm fixed price

b) If the Contractors are required to include the cost in the Firm Fixed Price, please indicate if there will be one or two outages per year?

Ans: 2 per year

c) Please indicate how many hours each outage is to last?

Ans: 24 hours

d) Please indicate what employees are to be present during the outages?

Ans: See 3.18.2 FACILITY OUTAGES COORDINATION contractor determines what is necessary to complete the work requirements.

Q. 5) In accordance with page 200 of 216, please provide the Section K, Offeror Representations & Certifications required for submission in Volume 1, Business Proposal.

Ans: Submit your Reps & certs from your online SAMC.

Q. 6) Regarding the requirements in PWS 3.7.20 Spills and Releases please clarify to what extend Contractors would be required to contain/control and remediate hazardous substance spills caused not caused by the Contractor?

Ans: You are responsible for your contractors and sub-contractors. You are to respond to and contain any spill. If it is not your own spill the IRS will reimburse the contractor via the additional services (IDIQ) route for anything they needed to do.

Q. 7) What would be the method of payment to be used to price spill containment labor, equipment, supplies and potential disposal off-site?

Ans: See question 6

Q. 8) Please clarify if Line Item No 0003W on page 3 of the Section B pricing sheets is where Phase-In costs are to be provided?

Ans: Yes

Q. 9) Please clarify what is to be priced into Line Item No 0005 on page 3 of the Section B pricing sheets?

Ans: See requirements in Section C 3.3.5 also see Section C 3.9 for instruction.

Q. 10) Please confirm that the total number of hours for Section B Additional Services hours is 12,400 versus the 9.400 shown on page 3 of the Section B pricing sheets?

Ans: 12,400

Q. 11) Regarding the Attachment 3c Past Performance Questionnaires:

a) Will the IRS provide a Past Performance Release Letter to accompany the questionnaire?

Ans: No

b) What is the due date for the Questionnaires to be back to the IRS?

Ans: Due with your package

c) Please confirm that the Questionnaires are to be emailed Ms. Maria Middleton, Contracting Officer?

Ans: yes email or submit with package

Q. 12) In accordance with page 201 of 216, Volume II Price Proposal Instructions, please provide the Section J, Exh. E-1, PRST.

Ans. That verbiage removed

Q.13) Please provide copies of the following required submittals:

a) Section J, Exh. B-1, Price Schedule (Reference Page 201 of 216) Ans: Section B is the Price schedule pages 2 thru 8

c) Section G, Para. G.1.3, Program Manager Designation [Ref Page 200 of 216] Ans: removed Section G Para G1.3 replace with Section C Para C 3.5.1

Q. 14) please clarify if JLG lifts are provided by the IRS for the use of the Contractor?

Ans: NO, see TE-7

Q. 15) Please clarify the following:

a) Please confirm that hand held radios, base stations, repeaters, antennas etc., are property of the incumbent contractor?

Ans: Confirmed

b) Please confirm that the FCC frequency was purchased by and is the property of the incumbent contractor?

Ans: Confirmed

Q. 16) Please provide a list of any hand tools, shop tools, equipment office equipment, spare parts, consumable supplies, etc. that will be provided by the Government.

Ans: See TE-7

Q. 17) Please inform if the storage containers will be provided by the Government, and please provide the size and quantity.

Ans: See TE-7

Q. 18) Please clarify if the Contractor is responsible for providing their own trash/garbage removal?

Ans: see section 5.4.3 and 5.4.4.

Q. 19) Reference the following on the Equipment Inventory List, 'Parking Lot Entry Gates and Barrier Arms, and Hydraulic Controlled Pop-up Barriers (TBD):

a) Is the Government going to provide more information in an Amendment;

b) How are Contractors to price this requirement?

Ans: Please clarify question. Where is this wording (TBD) on the equipment inventory? The TE-5 list the equipment and the TE-4 show what work needs to be done.

Q. 20) please provide a copy of the current Local # 99 Collective Bargaining Agreement.

Ans: posted on FBO

Q. 21) Please clarify if separate dumpsters for the O&M as annually, 40 yd. dumpsters are needed for major HEPA filter replacement. Does IRS provide these?

Ans: NO

Q. 22) Please provide TE-11 the Service Call, PM and IDIQ work flow charts listed on page 15 of 216 of file name TIRN015R00034_revised_122015.

Ans: posted on FBO

Q. 23) Is a Small business and Small Disadvantaged Subcontracting Plan required to be submitted as part of the proposal in regarding to Tab 7 Technical requirements?

Ans: Yes

Q. 24) Does the IRS have subcontracting goals that must be met?

Ans: Yes, 51 %

Q. 25) Regarding escorts, please confirm if contractors must escort ALL subcontractors who have not had a background investigation?

Ans: YES, per local security requirements.

Q. 26) Please confirm the actual count and brand of x-ray machines to be covered. There are both Smith and AS&E machines on-site.

Ans: See TE-2 and TE-5

Q. 27) Fuel oil testing and treatment (section 5.4.2) differs from (section 5.4.2.1) as to testing and fuel additives. Please clarify.

Ans: Testing, as directed by the COR, treatment will be determined by test results. How is it different? The first section says the COR can direct to do it at any time. The second section tells what you need to do annually and each time fuel oil is delivered. Those are two different items.

Q. 28) In section 3.4.9, regarding equipment software, will the actual software and or licensing be provided by the Government for ALL systems?

Ans: YES

Q. 29) Please provide a current inventory of UPS spare parts and the condition of parts in the current inventory.

Ans: See TE-5

Q. 30) Is the security system field equipment (card readers, mag locks, glass break sensors etc.) part of this contract? If yes, please provide PM guide numbers and count for each.

Ans: YES, see TE-5

Q. 31) Please confirm the accuracy of the boiler fuel meters as referenced in section 3.1.9?

Ans: NO cannot confirm

Q. 32) Do the boilers in the Annex currently have fuel meters? Additionally, are all generators capable of providing fuel usage?

Ans: NO on both counts.

Q. 33) Will the IRS provide the necessary equipment to access items such as the smoke detectors in the UPS equipment room and the UPS battery room?

Ans: NO

Q. 34) Please clarify if fuel polishing (filtering fuel and tank cleaning) is part of the contract and if yes, how often is it performed?

Ans: When directed by the COR, see PWS 5.4.2 and 5.4.2.1 cleaning is done according to TE-4 and TE-5.