Timberlin_Golf_Course_Sand_Bunker_Restoration_Project.pdf

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Town of Berlin

TIMBERLIN GOLF COURSE SAND BUNKER RESTORATION

PROJECT

2025-24

RELEASE DATE: June 16, 2025

DEADLINE FOR QUESTIONS: June 23, 2025

RESPONSE DEADLINE: June 30, 2025, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Proposal #2025-24

Title: Timberlin Golf Course Sand Bunker Restoration Project

Table Of Contents

1. Notice to Proposers

2. Introduction

3. Key Dates

4. Proposal Submission Instructions

5. Insurance Requirements & Indemnification

6. Scope of Services

7. Evaluation Criteria

8. Proposal Submission

Attachments:

A - 2025-24 Drawings

B - Installation Instructions

C - Prevailing Wage Rates (Heavy)

D - Bid Details

E - Bid Form

Notice to Proposers

The Town of Berlin (hereinafter “Town””), is seeking proposals for Sand Bunker Restoration from expert, qualified, and independent firms with an anticipated start date of Fall 2025.

The Town of Berlin is accepting electronic submissions. Proposers shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic proposal.*

The Town will not accept submissions by e-mail or fax. The Town will reject proposals received after the date and time noted in the timeline.

The Town reserves the right to amend or terminate this Request for Proposals, accept all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award the proposal to the proposer that, in the Town’s judgment, will be in the Town’s best interest

*For any bidder who is unable to upload their bid electronically, please contact Maryssa Tsolis, Purchasing Manager at (860) 828-7048 to make arrangements to submit a paper bid before the deadline.

https://procurement.opengov.com/signup

Introduction

1. Intent

The Town of Berlin is soliciting proposals from qualified firms with significant experience to assist the town with Sand Bunker Restoration . The town expects to select and contract with one firm to provide Sand Bunker

Restoration services. This RFP is not a contract offer, and no contract will exist unless and until a written contract is signed by the Town and the successful proposer. Interested parties should submit a proposal in accordance with the requirements and directions contained in this RFP. The town may choose not to select any firm. The town is an equal opportunity, affirmative action employer, does not discriminate because of race, religion, color, sex, national origin, sexual orientation, marital status, disability or any other factors protected by law.

It is the goal of the Town to enter into agreement with a vendor that will provide services efficiently, will accurately bill, and will provide high quality, flexible customer service to the Town. The Vendor will be expected to maintain expert knowledge of these services to ensure the Town is receiving the highest quality service at the most affordable rates while maintaining quality and secure technology.

2. Background

The Town, founded in 1785, covers an area of 27.0 square miles, and is located in the geographic center of the state in Hartford County. Berlin is eleven miles south of the City of Hartford and is bordered by New Britain, Newington, Rocky Hill, Cromwell, Middletown, Meriden and Southington. Berlin’s population is approximately 20,000. The Town provides a full range of municipal services including public safety, parks and recreation, public works, health and human services, and water control, with a Grand List of approximately $2.1

Billion and an operating budget of approximately $80 Million.

3. Qualifications

Eligible Vendors will be those individuals, businesses and firms that meet the following qualifications:

A. Proposer must have demonstrated experience and expertise in Connecticut in the past (3) years regarding the types of or similar services as those outlined in the introduction.

B. Proposer must have a proven track record in providing these types of services for similarly sized municipal governments, preferably in Connecticut.

C. Proposer must be familiar with, qualified, and properly licensed in the State of Connecticut to perform its obligation under this proposal in compliance with all applicable Federal and State of Connecticut laws and regulations, statutes and policies.

D. The Town will not award the proposal to any business that, or person who, is in arrears or in default to the Town with regard to any tax, debt, contract, security or any other obligation.

E. Documented/audited internal control environment

F. Proposer must have a business continuity plan

4. Scope of Services

The following scope of services is provided as a general overview which may be expanded and further defined through negotiation:

• Provide industry standard or higher quality services while maintaining a focus on providing a cost-effective service to the Town.

• Provide the highest quality customer service to the Town, not limited to, but particularly in the areas of reliability and billing.

The selected firm shall work with and cooperate with the Finance Department in rendering services pursuant to this RFP.

5. Agreement Period

The Town anticipates entering into a NO VALUE with the selected Consultant commencing on or about NO

VALUE.

The Town will contractually reserve the right to cancel the contract at any time. The agreement period for any contract or purchase order resulting from this RFP shall ultimately be as negotiated to the mutual agreement of the parties.

6. Additional Conditions

All those submitting proposals must be willing to adhere to the following additional conditions and must positively state this in the proposal.

A. The proposer must certify that the personnel identified in its response to this RFP will be the persons actually assigned to the project. At its discretion, the Town may require the removal and replacement of any of the proposer's personnel who do not perform adequately, regardless of whether they were previously approved by the Town.

B. All subcontractors hired by the proposer awarded a contract or purchase order as a result of this RFP must have prior approval of the Town prior to and during the agreement period.

C. Any contract or purchase order resulting from this RFP process will represent the entire agreement between the proposer and the Town and will supersede all prior negotiations, representations or agreements, alleged or made, between the parties. The Town shall assume no liability for payment of services under the terms of the contract or purchase order until the successful proposer is notified that the contract or purchase order has been accepted and approved by the Town. Any contract resulting from this RFP may be amended only by means of a written instrument signed by the proposer and signed by the Town Manager.

7. Right to Amend or Terminate the RFP or Contract

The Town may, in its sole discretion, clarify, modify, amend or terminate this RFP if the Town determines it is in the Town’s best interest. The Town has the right to extend the RFP Open Date no later than four (4) business days prior to the scheduled RFP Open Date, via Amendment, if determined it is in the Town’s best interest. In the event that an insufficient number of qualified bids are received by the RFP Open Date, the Town may terminate and re-post the RFP if determined it is in the Town’s best interest. All such actions shall be affected by a posting in the Town’s e-Procurement portal https://procurement.opengov.com/portal/berlinct. Each proposer is responsible for checking the e-Procurement portal to determine if the Town has issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified by the addenda.

If this RFP provides for a multi-year agreement, the Town also reserves the right to terminate the Contract at the end of the last fiscal year for which funds have been appropriated, and the Town shall have no obligation or liability to the successful proposer for any unfunded year or years.

Key Dates

Release Project Date: June 16, 2025

Pre-Proposal Meeting (Non-Mandatory): June 23, 2025, 11:00am

Golf Shop @ Timberlin Golf Course with

Sol Guerrero

Question Submission Deadline: June 23, 2025, 4:30pm

Proposal Submission Deadline: June 30, 2025, 2:00pm

Construction Schedule: Project to commence Fall of 2025 and be completed before Memorial Day 2026

Proposal Submission Instructions

1. Proposal Requirements & Required Format

Proposals must set forth accurate and complete information for each of the items listed below. At the Town’s discretion, failure to do so could result in disqualification. Please ensure your proposal incorporates responses to the below questions, as well as any requested attachments.

1. Proposer Information: Please provide the following information:

A. Firm Name

B. Permanent main office address

C. Date firm organized.

D. Legal Form of ownership. If a corporation, indicate where incorporated.

E. How many years have you been engaged in services you provide under your present name?

2. Experience, Expertise and Capabilities

A. Philosophy Statement and Business Focus. A statement of the proposer’s philosophy and approach in undertaking the services of the nature outlined in the RFP, as well as a description of its primary business focus.

B. Summary of Relevant Experience. A listing of projects that the proposer has completed within the last three (3) years of a similar nature to those included in the Scope of Services in this RFP must be provided.

C. The following additional information shall be provided by each bidder:

o Please provide a sample billing in the format the Town would receive on a regular basis.

o General description of the organization structure of your institution including parent and/or subsidiary companies and the number of employees.

o Identify who will be the primary client relationship manager.

o Provide a general representation of the key factors and other important considerations that you feel separates your institution/firm from others in providing the requested services.

o Detail description of your firm’s technical resources and experience in providing the desired scope of services to similarly sized entities.

o Identify the location of the office(s) from which the services will be performed.

o Disclose any current (last 3 years) business, financial, personal, or other types of relationships which may pose a conflict of interest.

o Please list any contracts or purchase orders in the last three (3) years between the proposer and any agency of the Town.

3. Statement of Qualifications and Work Plan

A. Qualifications. For each item listed in Qualifications, please describe your firm’s qualifications, experience and capabilities as they pertain to each of the areas of qualifications listed, as well as those of the personnel to be assigned to this project.

B. Work Plan. For each item listed in Scope of Services, please describe the approach that would be generally followed in undertaking these tasks.

C. Services Expected of the Town. Identify the nature and scope of the services that would be generally required of the Town in undertaking these projects.

4. Information Regarding: Failure to Complete Work, Default and Litigation.

Please respond to the following questions:

A. Have you ever failed to complete any work awarded to you? If so, where and why?

B. Have you ever been declared to be in default on a contract? If so, where and why?

C. Is there any pending litigation or arbitration which could affect your organization’s ability to perform this agreement? If so, please describe.

D. Has your firm ever had a contract terminated for cause within the past five years? If yes, provide details.

E. Has your firm been named in a lawsuit related to errors and omissions within the past five years? If yes, provide details.

F. During the past seven years, has your firm ever filed for protection under the Federal bankruptcy laws? If yes, provide details.

G. Are there any other factors or information that could affect your firm’s ability to provide the services being sought about which the Town should be aware?

5. Exceptions and Alternatives. Proposers wishing to take any exceptions to any requirement in the RFP shall state and explain such exceptions. The Town may accept proposals which take exception to any requirements in this RFP, or which offer any alternative to a requirement herein, as well as consider such exceptions and alternatives in evaluating responses. Any exception or alternative must be clearly delineated and cannot materially affect the substance of this Request for Proposals.

6. Cost Proposal. Proposers should utilize the Proposal Form that can be downloaded from the Proposal

Submission section.

Your proposal should be submitted through electronic bid submission on OpenGov no later than 2:00 pm, Monday, June 30, 2025. The Town will not accept submissions by e-mail or fax. The Town will NOT accept late proposals.

Proposals are considered valid, and may not be withdrawn, cancelled or modified, for sixty (60) days after the opening date, to give the Town sufficient time to review the proposals, investigate the proposers’ qualifications, secure any required municipal approvals, and execute a binding contract with the successful proposer.

2. Questions and Amendments

All inquiries shall be submitted regarding this RFP via the Town’s e-Procurement Portal, located at https://procurement.opengov.com/portal/berlinct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-Procurement Portal. Proposers may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

Proposers are prohibited from contacting any other Town employee, officer or official concerning this

RFP. A proposer’s failure to comply with this requirement may result in disqualification.

No oral statement of the Town, including oral statements by the Town representatives listed above, shall be effective to waive, change or otherwise modify any of the provisions of this RFP, and no proposer shall rely on any alleged oral statement.

3. Additional Information

The Town reserves the right, either before or after the opening of proposals, to ask any proposer to clarify its proposal or to submit additional information that the Town in its sole discretion deems desirable.

4. Cost for Preparing Proposal

Each proposer’s costs incurred in developing its proposal are its sole responsibility, and the Town shall have no liability for such costs.

5. Ownership of Proposals

All proposals submitted become the Town’s property and will not be returned to proposers.

6. Freedom of Information Act

All information submitted in a proposal or in response to a request for additional information is subject to disclosure under the Connecticut Freedom of Information. Proposers are encouraged not to include in their proposals any information which is proprietary a trade secret or otherwise confidential. All materials associated with this procurement process are subject to the terms of state laws defining freedom of information and privacy, and all rules, regulations and interpretations resulting from those laws.

7. Presumption of Proposer's Full Knowledge

Each proposer is responsible for having read and understood each document in this RFP and any addenda issued by the Town. A proposer’s failure to have reviewed all information that is part of or applicable to this RFP, including but not only any addenda posted on the Town's e-Procurement Portal, shall in no way relieve it from any aspect of its proposal or the obligations related thereto.

Each proposer is deemed to be familiar with and is required to comply with all federal, state and local laws, regulations, ordinances, codes and orders that in any manner relate to this RFP or the performance of the work described herein.

By submitting a proposal, each proposer represents that it has thoroughly examined and become familiar with the scope of work outlined in this RFP, and it is capable of performing the work to achieve the Town’s objectives. If applicable, each proposer shall visit the site, examine the areas and thoroughly familiarize itself with all conditions of the property before preparing its proposal.

8. Tax Exemptions

The Town is exempt from the payment of federal excise taxes and Connecticut sales tax and use taxes. Such taxes must not be included in prices.

9. Award Criteria & Selection

All proposals will be publicly opened at the time identified in this RFP on the e-Procurement Portal site.

The Town reserves the right to correct, after proposer verification, any mistake in a proposal that is a clerical error, such as a price extension, decimal point error or FOB terms. If any error exists in an extension of prices, the unit price shall prevail.

The Town reserves the right to accept all or any part of a proposal, reject all proposals, and waive any informalities or non-material deficiencies in a proposal. The Town also reserves the right, if applicable, to award the purchase of individual items under this RFP to any combination of separate proposals or proposers.

The Town will accept the proposal that, all things considered, the Town determines is in its best interests.

Although price will be an important factor, it will not be the only basis for award. Due consideration may also be given to a proposer’s experience, references, service, ability to respond promptly to requests, past performance, and other criteria relevant to the Town’s interests, including compliance with the procedural requirements stated in this RFP.

Insurance Requirements & Indemnification

1. Insurance Requirements

The selected vendor must maintain insurance that meets the Town’s insurance requirements (listed below), to protect the Town from claims for loss or injury which might arise out of or result from the operations under this contract. Additionally, the selected vendor must file Certificates of Insurance with the Town, naming the Town as an additional insured.

General Liability* Each Occurrence $1,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000

Auto Liability* Combined Single Limit Each Accident $1,000,000

Umbrella* Each Occurrence $1,000,000 (Excess Liability) Aggregate $1,000,000

* The Town of Berlin shall be named as "Additional Insured." Additional Insured coverage shall include both on-going operations and completed operations. Coverage is to be provided on a primary, noncontributory basis.

Waiver of subrogation to be provided.

If any policy is written on a "Claims Made" basis, the policy must be continually renewed for a minimum of two

(2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

Workers' Compensation and WC Statutory Limits Employers' Liability EL Each Accident EL Disease Each Employee EL Disease Policy Limit

$1,000,000

Original, completed Certificates of Insurance must be presented to the Town’s Purchasing Agent prior to purchase order issuance and contract execution. Vendor agrees to provide replacement/renewal certificates at least 60 days prior to the expiration of the policy. Should any of the above described policies be cancelled before the expiration date, written notice must be provided to the Town 30 days prior to cancellation. Failure to maintain required insurance coverage shall be a material default of vendor’s contract with the Town.

2. Indemnification

The Vendor at its own expense and without exception, shall indemnify, defend and pay all damages, costs, expenses, including attorney fees, and otherwise hold harmless the Town of Berlin, its employees, and agents, from any liability of any nature or kind in regard to the delivery of these services. The Vendor shall secure and maintain General Liability Insurance as will protect him from claims under the Worker’s Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of his services under this contract.

Scope of Services

1. General Requirements and Covenants

Prevailing Wage Rates Apply - see attachment

A. Definitions

1. Wherever "G.C.A." (Golf Course Architect) appears herein, it shall refer to the firm of Golf Design

Unlimited, LLC and their authorized representative: Douglas Smith, ASGCA.

2. Wherever "G.C.S." (Golf Course Superintendent – Jerry Salvio) appears herein, it shall refer to the person working in that capacity for Timberlin GC, or its authorized representative(s).

3. Wherever "Owner" appears herein, it shall refer to Timberlin GC, and its authorized representative(s) including Mr. Sol Guererro.

4. Wherever " Contractor" appears herein, it shall refer to the contractor who is performing the work.

5. The term "Plans" refers to all construction drawings within this document and field design sketches and details that the G.C.A. will do during construction, and details authorized by the Owner and pertaining to the work as prepared by the G.C.A.

6. The term "Site" refers to the grounds upon which the work is being constructed.

B. Contractor's and Owners Responsibilities.

7. Material - The Contractor shall supply all material needed to rebuild, eliminate or make new sand bunkers. Any drainage material (pipe, sumps, catch basins, stone etc.) All stockpile areas are subject to the approval of the G.C.S. and the Owner. Supplemental topsoil will be supplied by the owner too.

8. The G.C.S. shall provide the Contractor with all known and updated information about the existing irrigation system and where all pipes and heads are located.

9. The Owner shall indicate to the Contractor all haul roads and locations for storing any material and/or equipment. Storage for materials will likely be in the Clubhouse parking lot region. Any damage from an existing haul road by the Contractor shall be repaired by the Contractor at his own expense. Any new haul roads shall be removed and the area repaired to the state it originally was

in. All haul road repairs are at the Contractor’s own expense and subject to the approval of the

G.C.A. and the G.C.S.. Locations for haul roads will be clearly stated by Gillette Ridge/Cigna at the outset. Please note #5 green and entirety of hole #6 need to be clearly marked for ingress and egress for equipment.

10. The Contractor shall be responsible to use proper surveying equipment to check that all drainage installation is pitched at the proper slope and correct invert elevations.

11. The Contractor shall provide and have on hand wooden stakes, metal marking flags, white and red fluorescent paint and a paint gun for the G.C.A.'s use during the project.

12. The Contractor shall keep in close contact with the G.C.A. and give him a minimum of 48 hours notice when the Architect's services are required for approval as dictated by the Specifications.

13. All work and materials necessary to complete the stated scope of work shall be included in the items whether mentioned or not mentioned in the specifications.

14. All work shall be performed by the Contractor in accordance with all applicable federal, state and

Town of Berlin laws

C. Summary of Project

14. Qualifications - for the project the Contractor must meet: The Contractor shall have golf course experience with a minimum of five years. The supervisor for this project must have the same experience.

15. This project involves the renovation of sand bunkers on all eighteen holes. There will be a total of fifty-one (51) sand bunkers rebuilt or new. Thirty (30) of the 51 are greenside sand bunkers. Ten sand bunkers will be eliminated and one sand bunker will be made into two as well as two sand bunkers on one hole will be made into one. Most sand bunkers are being restored at their present locations. Some sand bunkers are being shifted and/or enlarged and will require the Hunter I-80 heads to be re-used and adjusted. Some sand bunkers will need fill hauled and placed as they are being made smaller in size. Additional drainage is indicated on certain holes (example #8 &

#11). There is an add/alternate for additional drainage and fairway sod at the discretion of Timberlin

GC and will be authorized only in writing if deemed necessary.

At each existing sand bunker sod will be stripped then sand, bunker blankets (if found) and existing internal drainage will be removed. Sand bunkers will be rebuilt completely with new internal 4” drainage being replaced and capillary concrete will be installed as the new base. The sand bunker designs are meant to work around all existing irrigation. All damage to irrigation equipment is the responsibility of the Contractor to fix. The average size sand bunker will be 1,050 s.f. with 70 l.f. of perforated pipe and two (2) catch basins included in the bunker price along with the capillary concrete and the installation of the sand.

1. The Contractor shall provide all material for the project except the bunker sand, fill and additional topsoil.

2. Payment is in full after completion of job. All labor and materials will be at contractor’s expense except the bunker sand – no upfront payments at start of job. This project is not prevailing wage.

E. Construction Schedule

16. This project (SCENARIO A) shall be substantially completed in one season, unless the owner directs otherwise, and will comprise all the sand bunkers. If the Owner does not secure adequate funding for the entire project this season, the Owner may direct that this season's scope be limited to the greenside sand bunkers (SCENARIO B). The project (EITHER SCENARIO) is to commence in the Fall of 2025 and be completed before Memorial Day 2026.

17. The Contractor must start work within seven to ten days of “Notice to Proceed” and complete work within 35 days after start. The construction start date (weather permitting) is October 1, 2025.

2. Technical Specifications

Item 100 - SILT FENCE

DESCRIPTION. The work under this Item consists of the Contractor installing and maintaining silt fence around necessary construction areas as directed in the field by the G.C.A. The work also includes the removal of the silt fence by the Contractor after the construction areas are stabilized. Please note that the G.C.A. might direct the Contractor to install some additional silt fence not for its purpose of stopping erosion runoff but to fence out an area from golfers.

A. MATERIAL. All material under this Item shall be supplied by the Contractor.

1. Silt Fence. Silt fence shall be a woven polypropylene fabric resistant to soil chemicals, mildew, insects and exposure to sunlight. The fabric shall have the following minimum values:

Minimum

Property Test Method Avg. Value

Tensile strength (lbs) ASTM-D-1682 200 WARP

Elongation (%) ASTM-D-1682 2

Burst Strength (psi) Mullen Burst Test 300

Retention Efficiency (%) VTM-51-79 75

Equivalent Opening Size U.S. Sieve No. Equiv. 30/ 50

2. Stakes. Shall be either wood or steel as recommended by the silt fence manufacturer.

B. CONSTRUCTION OPERATIONS.

1. Installation. Silt fence shall be installed and maintained around all locations as indicated on the

Plans and/or as deemed necessary by the G.C.A. Silt fence shall be installed according to the detail and to the manufacturer's recommendations.

2. Removal. The Contractor shall remove silt fence upon approval of the Architect and/or the Owner.

C. CLEAN-UP AND APPROVAL. All work, methods of construction and clean-up shall be subject to the approval of the G.C.A.

D. PAYMENT. The Contractor shall be paid by his bid unit price per linear foot and it includes the installation, maintenance, removal of the silt fence and any turf restoration as necessary.

ITEM 200 - SAND BUNKER CONSTRUCTION & SAND BUNKER REMOVAL

DESCRIPTION. The work under this Item consists of the contractor and his shaper rebuilding the majority of the sand bunkers and removing some.

The work for rebuilding the sand bunkers includes: removing old bunker sand and stockpiling it at a designated location, removing existing sod around bunker, removing and disposing of the bunker blankets if they are there, the rebuilding of the bunkers at their present locations except in a few cases (hole #16 for example), including placing both 6” “venting” catch basins outside of the bunker, installing capillary concrete base, spreading minimal topsoil around bunker if necessary, supply, hauling and placing sand in bunker (see item 500.1), and spreading and vibratory tamping sand in bunker, and supplying and placing sod around the bunkers (see item

300). Please note most existing drainage basins outside of each sand bunker are working and many of the newly rebuilt bunkers will tie into them. Some will terminate into proposed gravel sumps. Some sand bunkers will be enlarged or shifted and the Hunter I-80 heads will need to be re-used and replaced(Item 700).

A. MATERIAL. All material shall be supplied by the Golf Contractor.

1. Fill. All fill necessary for the project will be obtained by the contractor. See item 500.

2. Topsoil. Topsoil shall either be topsoil from the site or alternate topsoil supplied by the Owner. The intent of this project is that the native, existing topsoil shall be enough for the projects needs. A minimum of 2-3 cubic yards should be expected per sand bunker as supplemental topsoil.

3. Bunker Sand. It is to be “Native Sand” from Dunning Industries Sand & Gravel (105 Brickyard

Rd. Farmington, CT) Contact: 860-677-1616

4. Capillary Concrete Liner – This item is further detailed in the construction details. The subgrade must be prepared properly before installation – all bunker drains must work properly and the subgrade be positively pitched, stable under foot, smooth, compacted and free of debris. Sodding around the perimeter should take place prior to installation and be secured. Once poured and properly spread to the consistent 2” depth it must be covered and cured for 24 hours before placing the sand and creating the sand/sod perimeter edge

5. Sod. Turf Type Tall Fescue

Sod

B. QUALITY ASSURANCE.

1. The Shaper shall rough grade and final grade all bunkers to the complete satisfaction of the

G.C.A. This grading includes any modifications deemed necessary by the G.C.A. for drainage and/or aesthetic reasons. The location, size, and shape of each bunker shall be as directed in the field by the G.C.A. and not just based on the Construction Drawings.

2. Should any topographical or geological feature mandate modifications to the location, size, and/or shape of the bunker, the Shaper and Contractor shall comply with these modifications and should not expect any extra payment due to these changes. The Shaper and Contractor should expect minor modifications to take place.

C. CONSTRUCTION OPERATIONS.

6. Removing Existing Sod: A minimum two strips of sod per sand bunker will be removed and discarded.

7. Removing Bunker Sand: Sand shall be removed from bunkers and be hauled to a designated location on site – Town of Berlin Dump Site.

8. Removing Bunker Blanket: All material to be removed and discarded if deemed necessary

9. Re-Edging / Shaping:

a. Using paint and a spray-gun supplied by the Contractor, the G.C.A. shall spray the outline of the existing sand bunker to be re-edged/re-shaped.

b. The G.C.A. shall provide a sketch of the sand bunker and the proposed sand line inside the bunker.

c. The Shaper shall re-edge/re-shape the sand bunker according to the sketch of the G.C.A.

d. The Shaper shall then get approval of the rough grade of the sand bunker by the G.C.A.

1. 6” Grates Outside Bunker. The new two drain line riser caps (6”) outside the bunker will be located at either end of the bunker to flush the 4” pipe and provide necessary air into the lines. The

Contractor will ensure the opening into the catch basin is covered until final grade is established.

2. Edging Bunker – this work consists of the Contractor removing six (6”) inches of material with a hand spade along the G.C.A.’s spray line.

3. Finish Work Inside Sand Bunker. - Before any sand is placed inside the bunker, the Contractor shall ensure the bottom of the bunker is smooth and allows for proper drainage.

4. Topsoil Replacement. The Contractor shall place and compact topsoil around the bunker to ensure a compacted depth of six inches (6"). The Shaper shall final grade the topsoil surrounding the bunker construction.

5. Sodding. To take place before the capillary concrete is installed. The sod will be pulled back (rolled back) along the edges to allow for the capillary concrete edges to be placed and ultimately overlap the capillary concrete by approximately 4” then the sand placed on the 4” overlap. See Item 300.

6. Capillary Concrete Liner. This item is further explained in the construction details. The subgrade must be prepared properly before installation – all bunker drains must work properly and the subgrade positively pitched, stable under foot, smooth, compacted and free of debris. Sodding around the perimeter should take place prior to installation and be secured except for the edge

(perimeter) of the sand bunker. Once poured and properly spread to the consistent 2” depth it must be covered and cured for 24 hours before re-placing sod edges (overlap) and sand.

7. Sand Placement. The Contractor shall take great care in hauling sand so as not to damage the underground drain-pipe and/or capillary concrete. The Contractor shall place the sand in the bunkers in sufficient quantity to cover the interior of each bunker to a settled depth of four (4) inches.

8. Spreading and Tamping Sand. The Contractor shall spread the sand and vibratory tamp the sand to a uniform depth of four inches (4"). The Contractor may be required to remove or add sand in order to achieve this required depth. When the sand is shoveled down the Contractor must be vibratory tamping the sand at the exact same time.

E. CLEANUP AND APPROVAL. All work methods of construction and clean-up shall be subject to the approval of the G.C.A.

F. BASIS OF PAYMENT SUMMARY.

200.1 Rebuild/New Sand Bunker - paid per bunker

200.2 Remove Sand Bunker – paid per removed bunker

Item 300 – SODDING

A. DESCRIPTION. The Golf Contractor shall strip and/or haul away the turf from areas before the

Shaper starts his work, the Golf Contractor shall prepare the ground surface, apply fertilizers and any necessary additives to all areas (around sand bunkers) being sodded, and lay sod and rolling it as indicated and directed in the field by the G.C.A. and/or the G.C.S.

B. EQUIPMENT:

1. Sand-Pro, or an approved equal, shall be required to fertilize all surfaces.

2. "Cyclone" rotary spreader, or approved equal.

C. MATERIALS. The Golf Contractor shall supply all sod and fertilizer.

3. Fertilizers. A starter fertilizer with a ratio of 19-26-5 or an approved starter fertilizer.

4. Sod:

a. Rough Sod. All rough sod shall be a turf type tall fescue sod from East Coast Sod or approved equal, mowed at no more than two (2") inches and shall be approved by the G.C.A. and

G.C.S. It should be cut and delivered within twenty-four (24) hours. It shall be free from noxious weeds and grasses. It shall a soil layer no less than one-half inch (1/2") and no more than three-quarters of an inch (3/4") in thickness, shall have enough moisture to allow for proper rolling and handling. It is assumed the sod shall be cut eighteen inches (18") wide and be rolled in six foot (6') lengths. Any variation of this standard roll must be approved by the G.C.A. or

G.C.S. prior to delivery of the sod to the site.

b. Plywood. All plywood shall be good quality plywood a minimum of 1/2" thick and shall be free of warping or tearing.

D. CONSTRUCTION OPERATIONS. Fertilizing, laying & rolling sod:

1. Fertilizing. The areas to be sodded will be fertilized with starter fertilizer at the manufacturer's recommended rate. The fertilizer shall be applied using a "cyclone" type spreader unless otherwise directed by the G.C.A. and/ or the G.C.S. The fertilizer shall be hand raked into the top three inches

(3") of the soil. Tees or greens that are sodded are to be fertilized according to the directions in their appropriate Items. All tee surfaces shall only be prepared for seed or sod with the use of a sand -pro or approved equal there shall be no hand raking of the final grade.

2. Sodding around Sand Bunkers. The Golf Contractor shall ensure that the sod is laid at a sharp 90-degree angle into the sand bunker (where the wood-edging would have gone) according to the

Detail.

3. Watering. All sodded areas shall be lightly irrigated after completion of placement of sod by the

Golf Contractor then rolled (note this is to be the same day).

E. CLEANUP AND APPROVAL. All work, methods of construction and clean-up shall be subject to the approval of the G.C.A.

F. BASIS OF PAYMENT. Unit bid price per square foot of sod as indicated below. Includes supplying sod, preparing soil bed, installing sod and rolling.

300.1 Turf Type Tall Fescue Sod - for rough – paid per s.f.

300.2 Bentgrass Sod for Fairways – paid per s.f.

Item 400 - DRAINAGE

A. DESCRIPTION. Under this Item, the Golf Contractor shall perform all operations necessary for installing drainage pipe outside the sand bunkers with both perforated and non-perforated drain pipe as indicated in the plans or as directed by the G.C.S. in the field. Note all drainage pipe is to be smooth wall interior. All catch basins will be made by the Contractor using either smooth wall interior pipe (see detail). All drain lines and catch basins shall have wire in them to help locate them in the future.

B. QUALITY ASSURANCE. The Contractor shall supply and use surveying equipment to verify the pipe has proper fall before beginning any backfill operations. The Contractor shall ensure that the minimum slope (1/ 2%) is consistent throughout the drainage system and that no backups occur. The Contractor shall be responsible to repair any malfunctioning drainage.

C. MATERIALS. All material used in this work shall be supplied by the Golf Contractor and approved by the G.C.S.

1. Fill. All fill necessary for the project will be obtained from areas on the site.

2. Additional Topsoil. If required, shall be obtained and hauled to needed areas at the Contractor's expense.

3. Pea Gravel. Gravel for all drainage trenches with perforated drain-pipe shall be 1/4" to 1/2" stone, washed, clean, free of soil and debris, and approved by the G.C.A.

4. Sump with Gravel. Gravel for 4’ x 4’ x 4’ sumps shall be an angular washed stone 3/4", clean, free of soil and debris, and must be approved by the G.C.A. or Engineer.

5. Perforated Drainage Pipe and Tees. Drainage pipe shall be four inch (4"), rigid, smooth wall internal plastic pipe (N-12), as manufactured by Advanced Drainage Systems, Inc., or an approved equal

6. Non-perforated Drainage Pipe and Tees. Drainage pipe shall be four (4"), non-perforated, rigid, smooth wall internal plastic pipe (N-12), as manufactured by ADS Inc., or an approved equal.

7. Wire. 14-gauge tracer wire will be placed in all drainage trenches and attached to the top of all drain lines, vents, and catch basins so that drainage can be easily located with a metal detector.

8. Catch Basins. The Golf Contractor shall make all the catch basins using N-12 smooth wall interior pipe. There shall be two sizes the smaller one shall be made of 8" smooth wall interior pipe (N-12) with a Ten inch (10"), plastic grate. The larger catch basins shall made of 12" N-12 pipe with an

12"grate. All grates shall be green or black in color. Please note that the grate shall fit onto the N-12 pipe snuggly.

9. Grates - Twelve inch (12") grates shall be heavy duty green plastic manufactured by Polylok, and manufactured to easily but snugly on top of N-12 pipe, or approved equal. These grates are not part of the two “venting” grates required at every sand bunker.

10. Pest Control Gates. Pest control devices to be installed at the end of drain lines at ponds or ditches shall be the appropriate size for the drain pipe and shall be "Rat Guards" as manufactured by Agri

Drain Corporation of Adair, Iowa, or an approved equal.

4. CONSTRUCTION OPERATIONS:

1. Excavation. The trenches for all new drain-pipe installation shall be the required depth and minimum width necessary for proper installation. The minimum fall shall be one- half percent

(0.5%) and shall be verified by the Contractor with proper surveying equipment.

2. Perforated Drainage Installation. The perforated drain pipe shall be installed beneath the subgrade as indicated on the details and/ or as indicated in the field by the G.C.S. according to the detail and in the accordance with the manufacturer's recommendations, and in accordance with ASTM D 2321.

a. The pea gravel shall be placed in the trench to a minimum of depth of two inches (2") before the drain pipe is installed

b. The drain-pipe shall have a uniform slope of no less than 0.5%.

c. All pipe shall be vented with 12" catch basins with necessary risers wherever drainage lines meet, at all areas as indicated on the Plans, and/or as directed by the G.C.A. or Engineer. The

Golf Contractor shall install catch basins a minimum of 150 feet apart on long runs of pipe.

d. Catch basins and their grates shall be set flush with the finished grade after seeding or sodding. If required, the Golf Contractor shall grade as much as 10 feet around the catch basin to ensure a natural appearance to the installation.

e. All drain lines shall be lined with 14-gauge wire so as to be located with a metal detector.

f. Once the drain-pipe is in place, pea gravel will be placed a minimum of 6" from the final grade.

Backfilling shall be compacted in three lifts to ensure the trench does not settle. The trench will be topped of with topsoil.

1. Non-Perforated Drain Installation. The Contractor shall install non-perforated drain pipe in fairways and rough for subsurface drainage as indicated on the Plans or as directed in the field and in the accordance with the manufacturer's installation recommendations, and in accordance with ASTM

D 2321.

a. The drain pipe shall have a uniform slope of no less than 0.5%.

b. All pipe shall be vented with 10" catch basins wherever drainage lines meet, at all areas as indicated on the Plans, and/or as directed by the G.C.S. The Contractor shall install catch basins a minimum of 150 feet apart on long runs of pipe.

c. Catch basins shall be set flush with the finished grade after seeding or sodding. If required, the

Golf Contractor shall grade as much as 10 feet around the catch basin to ensure a natural appearance to the installation.

d. All drain lines and catch basins shall be lined with 14-gauge wire so as to be located with a metal detector.

e. Once the drain pipe is in place, the trench will be topped-off with 6" of topsoil.

2. Catch Basins - The Golf Contractor shall make the catch basin using 8” or 12" smooth wall interior pipe as indicated in the construction detail.

3. Drainage Termination Points:

a. If terminating in a drainage ditch, the last twenty feet (20') of pipe before termination of the drain line must be non-perforated. The Golf Contractor shall install pest control gates inside the pipe to prevent animals from entering the drain line.

F. WARRANTY: Workmanship under this Item shall be guaranteed by the Golf Contractor for one year after completion. Any settlement in trenches within 1 year of the final completion date shall be repaired by the Contractor at no charge.

G. PAYMENT. All work trenching, supplying & placing gravel, placing pipe, backfilling), methods of construction and clean-up shall be subject to the approval of the G.C.A. or G.C.S. and paid per lineal foot or each unit as follows:

1. - 4” Solid Pipe - paid per l.f.

2. - 4” Perforated Pipe - paid per l.f.

3. - 12" Catch Basin - per catch basin

4. - Gravel Sump 4’ x 4’ x 4’ – per sump

ITEM 500 - LOADING AND/OR HAULING & PLACING MATERIAL

DESCRIPTION. Under this Item, the Golf Contractor shall: haul fill material to needed areas; haul and place approved sand to the bunkers & haul and load topsoil (existing or supplied) to all areas that need extra topsoil. Fill material will come from the site and will not be hauled in from off the site unless the Owner chooses to pay extra to bring it in from off site. All haul roads will be repaired by the Golf Contractor according to directions of the superintendent and G.C.A., and there shall be no charge for the repair of the haul roads.

EQUIPMENT: The Golf Contractor shall use proper equipment for getting around a golf course and not damaging it. All equipment is subject to the approval of the G.C.A. and the superintendent.

MATERIALS. All construction materials shall be supplied by the Owner and approved by the G.C.A.:

Topsoil - If the Owner needs to supply topsoil it shall be clean topsoil, and must be approved.

Fill - The fill material brought to, or from, the site shall be clean fill with not rock, or concrete larger than six

(6") inches in size, and shall not make up more that 10% of the fill. There shall not be any asphalt in the fill or any other toxic material.

CONSTRUCTION METHODS: The Golf Contractor shall use only approved equipment to transport construction materials. All materials shall be placed as close as possible to the various construction items for use by the Golf Course Shaper or by the Golf Contractor’s own crew. All ruts the trucks make shall be repaired by the Golf Contractor at no additional expense. This will include fertilizing and seeding or sodding if the

G.C.A. so directs.

CLEAN UP AND APPROVAL. All work, methods of construction and clean-up shall be subject to the approval of the G.C.A.

PAYMENTS : Payments shall be made on a unit price basis (cubic yards) for each of the following items.

500.1 Load, Haul & Place Bunker Sand - paid per

ton 500.2 Load, Haul & Place Topsoil – paid per c.y. 500.3 Generate, Load, Haul & Place Fill - paid per cy

END OF ITEM 500

Item 600 – EXTRA SHAPING

A. DESCRIPTION. . This item describes extra shaping for areas beyond the expected shaping of all the sand bunkers. To be paid for 'extra shaping' it must be approved before hand by the G.C.A. Under this

Item, the Golf Contractor shall prepare areas for the Shaper to do his work. The work also includes any other features deemed necessary by the G.C.A. not covered in another Item.

B. EQUIPMENT:

1. A bulldozer (D-4, or D-5) shall be required for all major shaping operations. A back-hoe with a swivel-bucket or a bobcat may also be used.

C. MATERIALS. All materials if needed shall be supplied by the Golf Contractor.

1. Fill. All fill necessary for the project will be obtained from areas on the site by the Contractor.

2. Topsoil. The Shaper shall strip & stockpile all existing topsoil for re-use and re-spread later. If additional topsoil is needed it shall be a good quality loam, free from lumps, and stones or debris larger than one inch in diameter of any kind as supplied, and stockpiled in a parking lot.

D. PRELIMINARY WORK. The G.C.A. shall work with the Shaper and answer any questions they may have on the existing irrigation system. The Contractor shall be responsible to disconnect irrigation lines and install any gate valves necessary at any of the construction sites prior to all construction operations.

E. MOUND AND BERM SHAPING:

1. Fill Material Placement and Rough Grading. The Golf Contractor shall haul any necessary fill material quantities to the site as directed by the G.C.A. according to Item 500. All fill material shall be placed in layers not to 12 inches and each layer will be compacted by a rolling dozer with the blade up before the next fill layer is laid upon it. The acceptable tolerance of workmanship is plus or minus two inches (+ or - 2").

2. Final Shaping. The Shaper shall final grade all mounds and berms to the complete satisfaction of the

G.C.A.

F. CLEAN-UP AND APPROVAL. All work, methods of construction, and clean-up by the Golf

Contractor shall be subject to the approval of the G.C.A.

G. PAYMENT - The Golf Contractor shall be paid for his extra shaping work on a per hour basis and fractions thereof. Please note that the shaping of greens, sand bunkers and tees, and retention basin are under those specific specifications and shaping is included in those prices. Important - all shaping to be done under this Item and invoiced under this Item must be discussed and approved by the G.C.A. ahead of time in writing.

Item 600. Extra Shaping - paid for per hour

Item 700 – IRRIGATION

A. DESCRIPTION. The work under this Item consists of the Contractor re-using existing sprinkler heads

(I-80 Hunters) around sand bunkers. The Contractor shall provide all labor and technical supervision to install and fully test additions and modifications to the existing golf course automatic irrigation system to the complete approval and satisfaction of the Golf Architect and the Superintendent. All work shall be of the highest quality and workmanship. The Contractor shall guaranty his work for a period of one

(1) year, and shall repair any damage caused to the new installations and/or connections to the original irrigation system when the system is started up the following spring. The Contractor shall supply a

"GPS-As Built" of the renovation.

B. OWNER'S AND GOLF ARCHITECT'S RESPONSIBILITIES.

1. GCS has an as-built irrigation Plan for reference. It is located at the maintenance building.

C. CONTRACTOR’S RESPONSIBILITIES.

1. Security. Adequate security of materials on site shall be provided by the Owner at all times at his expense. During the life of this contract, the Contractor shall be solely responsible for the replacement of any irrigation materials or supplies which are stored on the site, and are stolen or vandalized prior to installation.

2. Damage to…