THC_Tipton_Haynes_Window_Restoration.pdf
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- Attached to
- THC Tipton Haynes Window Restoration
- Solicitation number
- Event 32701-13819
- Issued by
- Washington County, Tennessee
About this file
This is a sealed bid solicitation issued by the Tennessee Department of Environment and Conservation for historic window and door restoration services at the Tipton-Haynes State Historic Site in Johnson City. The project encompasses restoration of approximately 26 windows in 12-over-12 and 6-over-6 configurations and 6 doors across two historic structures: the Historic Law Office and the Historic Tipton-Haynes Home located at 2620 South Roan Street. Restoration work must include detailed assessment and documentation, paint removal using natural-based strippers, wood repair and stabilization, glass and glazing restoration with linseed oil-based compounds, hardware restoration or historically accurate replacement, and professional finishing, all in compliance with the Secretary of the Interior's Standards for rehabilitation. The mandatory pre-response conference is scheduled for March 12, 2026, at 1:00 PM Eastern Time at the project site, with written questions due by March 16, 2026. Prospective bidders must conduct on-site inspections and take exact measurements prior to bid submission. Bids are due March 30, 2026, at 2:00 PM Central Daylight Time, with delivery required by March 3, 2026, and award made as a single award to the lowest-cost responsive and responsible bidder.
Pricing shall be submitted on a fixed, F.O.B. destination basis denominated in U.S. dollars only, with the projected contract value expected to exceed $100,000. The State is exempt from sales and use taxes, which shall not be included in bidder pricing. Qualified respondents must possess a minimum of three years' experience in historic window restoration, hold an active Tennessee Building Contractor license (BC-B sm, BC-B, or BC-C classification), provide references demonstrating prior work on historic buildings, and submit evidence of successful completion of at least three comparable contracts within the past two years. Required insurance includes Commercial General Liability of not less than $1,000,000 per occurrence, Workers' Compensation and Employer Liability insurance of $1,000,000, and Automobile Liability insurance of $1,000,000, with the State named as additional insured; a payment bond equal to 25 percent of the maximum contract liability is mandated. Respondents must be registered with the State of Tennessee Supplier Portal, provide documentation of sales and use tax registration or evidence of exemption, and maintain a bona fide place of business for at least one year with suitable equipment and trained staff. No set-aside designations for disadvantaged enterprises or restrictions limiting organizational type eligibility are specified. Subcontracting is permitted only with prior written approval from the Central Procurement Office.
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Text version
Event Description This solicitation is to bid for a one-time purchase for the provision of window replacements for Tennessee Department of Environment and Conservation at Tipton-Haynes State Historic Site.
Please refer to the solicitation documents for information regarding questions and comments due date and a date for the MANDATORY pre-response conference.
Specifications and terms & conditions are attached.
Agency Contact: Kyle Villagomez 615-532-1339 Kyle.Villagomez@tn.gov
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 1 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Response
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 2 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
In preparing bid(s), all respondents shall comply with the requirements of Tenn. Code Ann. § 62-6-119 in providing the specified information within the sealed bids. Any bid not in strict compliance with the requirement of Tenn. Code Ann. § 62-6-119 shall be rejected.
Note: Submit additional subcontractor's information as an attachment to the bid comments.
For bids over $25,000 requiring a contractor's license, Respondent shall provide the following for contractor and any subcontractors, if applicable:
Company's Tennessee State Contractor License Number License Classification(s) Applicable to Bid License Expiration Date
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 3 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 4 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
Service Experience, Time in Business, Contracts
Contractor shall have a minimum of three years¿ experience in window restoration. Reference of experience, such as prior historic window restoration work completed on historic buildings, shall be submitted.
Comparable Contract List Name/Address of Comparable Contract List the Contact Person List the Phone Number List the Contact Person's Email Address
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
A respondent must have occupied a bona fide place of business for at least one (1) year with suitable equipment, supplies and a trained staff capable of performing the services requested. A respondent must furnish satisfactory evidence of successful completion of comparable contracts for at least three (3) customers within the past two (2) years and any other evidence required and requested in order to establish evidence of its ability to provide services in accordance with the terms and conditions and specifications.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 5 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
Please confirm you attended the mandatory pre-response conference and are on the sign-in sheet
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 6 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: Tipton-Haynes State Historic Site Home and Law Office Window Restoration
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 7 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 8 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Tipton-Haynes State Historic Site Home and Law Office Window Restoration
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TIPTON-HAYNES FARM
2620 S ROANE STREET
P O BOX 225
JOHNSON CITY TN 37601
United States
Quantity: 1 Due Date: 03/03/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 9 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Environment & Consv Call for Shipping Information United States
Contact: Kyle Villagomez Phone: 615/532-1339 Email: kyle.villagomez@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013819 Sell RFx 10 Event Round Version 1 2 Event Name THC Tipton Haynes Window Restoration Start Time Finish Time
02/23/2026 08:00:00 CST 03/30/2026 14:00:00 CDT
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