32701-13819_MANDATORY_Pre-Response_Conference_Info.pdf

This is a mandatory pre-bid conference notice issued by the Central Procurement Office of the Tennessee Department of Environment and Conservation for historic window and door restoration services at the Tipton-Haynes State Historic Site in Johnson City, Tennessee. The project involves restoration of approximately 26 windows (in 12-over-12 and 6-over-6 configurations) and 6 doors across two historic structures: the Historic Law Office and the Historic Tipton-Haynes Home. The mandatory pre-bid site visit is scheduled for March 12, 2026, at 1:00 PM Eastern Time (12:00 PM Central Time) at 2620 South Roan Street, Johnson City, Tennessee 37601, and attendance is required to submit a bid. Prospective bidders are instructed to review all solicitation documents prior to the conference, bring hard copies for individual use if desired, and submit any identified errors in writing to the buyer before the conference. Written questions and clarifications must be submitted by March 16, 2026, with the bid submission deadline of March 30, 2026, at 2:00 PM Central Daylight Time.

Restoration work must comply with the Secretary of the Interior's Standards for rehabilitation and include detailed assessment, paint removal using natural-based strippers, wood repair, glass and glazing restoration, hardware restoration or historically accurate replacement, and professional finishing. Qualified bidders must possess a minimum of three years' experience in historic window restoration, hold an active Tennessee Building Contractor license (BC-B sm, BC-B, or BC-C classification), provide references for prior historic building work, and demonstrate successful completion of at least three comparable contracts within the past two years. Required insurance includes Commercial General Liability of $1,000,000 per occurrence, Workers' Compensation and Employer Liability insurance of $1,000,000, and Automobile Liability insurance of $1,000,000, with the State named as additional insured. A payment bond equal to 25 percent of maximum contract liability is mandated. Pricing shall be submitted on a fixed, F.O.B. destination basis denominated in U.S. dollars only, excluding sales and use taxes, with the contract value expected to exceed $100,000. Award will be made as a single award to the lowest-cost responsive and responsible bidder, with a thirty-day acceptance period following delivery.