32701-13819_MANDATORY_Pre-Response_Conference_Info.pdf
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- Attached to
- THC Tipton Haynes Window Restoration
- Solicitation number
- Event 32701-13819
- Issued by
- Washington County, Tennessee
About this file
This is a mandatory pre-bid conference notification document issued by the Central Procurement Office for Event Number 32701-13819, a window restoration project at Tipton-Haynes State Historic Site in Tennessee. Attendance at the pre-bid site visit is required for any bidder wishing to submit a proposal for this solicitation. The mandatory pre-bid conference will be held on March 12, 2026, at 1 PM Eastern Time (12 PM Central Time) at the Tipton-Haynes State Historic Site located at 2620 South Roan Street, Johnson City, Tennessee 37601. The conference is designed to allow prospective bidders to review the invitation to bid requirements, clarify specifications and terms, and submit questions regarding the bidding process and project conditions. Bidders are encouraged to review all solicitation documents prior to attending and may bring hard copies for reference during the conference.
Any clarifications or identified errors in the solicitation should be submitted in writing to the buyer before the pre-bid conference. Following the conference, a final version of the invitation to bid incorporating any formal changes will be issued to all vendors on the bid list, which will include the designated closing date and time for bid submission. The pre-bid conference is informational in nature, and no statements made during the conference will modify the invitation to bid unless formally documented in writing in the final solicitation.
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Text version
PREBID INFORMATION
Event Number: 32701-13819 THC Tipton Haynes Window Restoration
A MANDATORY pre-bid site visit will be conducted by the Central Procurement Office for this solicitation. Attendance of this pre-bid site visit IS REQUIRED in order to submit a bid.
A pre-bid site visit will be conducted by the Central Procurement Office for this solicitation at the date, time and location specified below:
Date/Time: March 12, 2026, at 1 PM Eastern/ 12 Central
Location: Tipton-Haynes State Historic Site
2620 South Roan St.
Johnson City, TN 37601
The Central Procurement Office conducts bid conferences to discuss the Invitation to Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid.
Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use.
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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