Terms_and_Conditions_ALEAnew.docx

RFB Terms and Conditions

Bid submission instructions:

Beginning on the Alabamabuys supplier portal page, select the desired souring project. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information, documentation and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Suppliers are required to enter a unit price and a supplier part number as part of the electronic bid. If the part number is not applicable, you may enter “N/A” in this field.

Please note suppliers wishing to respond to this solicitation must attend the one-time Mandatory Site Visit. Failure to attend the scheduled site visit will result in a bid rejection.

1. Gadsden HP5121 Airport Rd Gadsden, AL 35906 July 9th, 2024 @ 1:30 p.m.

3. Huntsville DL 7262 Governors West, Suite 203 Huntsville, AL 35806 July 9th, 2024 @ 9:30 a.m.

5. OPELIKA DL1220 Foxrun Ave. Suites 102 & 103 Opelika, AL 36801 July 11th, 2024 @ 2:00 p.m.

7. ENTERPRISE SBI 107 Commerce Drive Enterprise, AL 36330 July 11th, 2024@ 9:00 a.m.

9. SELMA HP 107 Park Place Selma, AL 36701 July 12th, 2024 @ 9:00 a.m.

11 SELMA SBI 3443 US HWY 80 West Selma, AL 36701 July 12th, 2024 @ 10:30 a.m.

13. TUSCALOOSA HP 2645 SKYLAND BLVD E TUSCALOOSA, AL 35405 July 10th, 2024 @ 10:00 a.m.

Award:

Award will be made by location to the lowest responsible bidder meeting all specifications. Example: Lines 1&2 will be awarded together.

Contract Period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms, and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and supplier no later than 30 days prior to expiration of the previous 12-month period.

Liability Insurance:

Supplier must have a minimum of $1,000,000.00 liability coverage per occurrence and $2,000,000 aggregate. Coverage must be in effect for the contract period. Insurance certificate or letter of intent to provide the amount of coverage from the insurance company must be submitted with the bid, or the bid will be rejected. Supplier is responsible for all losses/damages caused by its employees. Insurance certificate, when issued, must show the State of Alabama as the certificate holder.

SUPPLIER REFERENCES:

Suppliers are required to provide (3) three references with their bid response. Reference should include company name where the service was provided, address, telephone number, name of contact person, and time the service was provided. Failure to submit the required references may result in your bid being rejected. Supplier must list references that are equal or greater in square footage. References will be checked.

Performance:

If the supplier defaults on delivery, service, and/or does not comply with the specifications, and terms and conditions of the contract, it will be viewed as failure to perform per the specifications, and terms and conditions of the contract. As a result, the contract supplier will be given a 30-day written notice to conform to the specifications and terms and conditions of the contract, and to refrain from that behavior in the future. Repeated offenses of failure to perform, may result in the supplier’s contract termination, and the contract supplier being barred from doing business with the state of Alabama for an indeterminate period.

Price Escalation Clause:

If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms, and conditions of the contract.

Requested Information:

Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.