ARMED FORCES RECRUITING FACILITIES

FY26 TENANT IMPROVEMENTS

BALTIMORE DISTRICT

PERFORMANCE WORK STATEMENT (PWS)

A. GENERAL

1. Scope of work: The scope of this project involves the following:

1. Removal of existing wall graphics in Marine Corps Suites, where applicable.

2. Installation of wall graphics Marine Corps Suites, where applicable.

3. Installation of wall graphics in Navy Suites, where applicable.

4. Installation of perforated window wrap on exterior windows and doors.

5. Removal and disposal of existing carpet tiles, where applicable.

6. Installation of new carpet tiles, where applicable.

7. Repairing and sanding walls to smooth professional finish, where applicable.

8. Installation of chair rail, where applicable.

9. Repainting interior office areas, where applicable.

10. Repainting common area hallways and restrooms, where applicable.

11. Removal and disposal of existing flooring in common area hallways and restrooms.

12. Installation of porcelain tile in common area hallways and restrooms, where applicable.

13. Removing and reinstalling furniture, pictures, posters, etc.

14. Removing walls, where applicable.

15. Erecting walls, where applicable.

16. Installation of interior/exterior doors.

17. Removal and disposal of interior/exterior doors.

18. Installation of hardware for interior/exterior doors.

19. Removal and disposal of existing hardware for interior/exterior doors.

20. Replacing damaged ceiling tiles, where applicable.

21. Installing outlets, where applicable.

22. Repairing exterior lighted signage.

23. Installation of exterior signage.

24. Removal and disposal of existing water fountain.

25. Installation of water fountain w/bottle filling station.

26. Repair existing exhaust fan

27. Replace existing exhaust fan, where applicable

28. Repair existing hand-dryers, where applicable

29. Install existing hand-dryers, where applicable

30. Dismantling and re-assembly of ballistic panel work-stations, where applicable

31. Dismantling and re-assembly of ballistic benches, where applicable

32. Removal of Existing Video Entry System

33. Installation of Video Entry Intercom System w/o CCTV System

34. Removal of Existing CCTV System

35. Installation of Video Entry Intercom System w/CCTV System

36. Repaint ceilings, where applicable.

37. HVAC routine maintenance and emergency repair services, where applicable

HVAC Contractor shall provide all necessary labor, equipment, and supplies required to perform services. All HVAC procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Heating, Ventilation and Cooling Industry. Work to be performed by a certified Heating, Ventilation and Air Conditioning Specialist licensed in the state of the contract award 4 times per year. Schedule as follows:

1. Spring AC Startup and Maintenance - Mid March Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Calibrate or adjust controls

2. Cooling Season -1 Inspection per Season- Mid June

Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required

3. Fall Heat Startup and Maintenance- Mid September

Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Calibrate or adjust controls

4. Heating Season- 1 Inspection per Season – Mid December Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required

Contractor shall furnish all required permits, equipment, materials, labor and transportation necessary to perform the entirety of the scope. Services shall be provided in accordance with the following scope of work and schedule. Contractor’s work and responsibility shall include, but not limited to, all job planning to include exact field measurements, moving and returning furniture as required, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

Locations Recruiting facilities are located in the District of Columbia, Maryland, Northern Virginia, Delaware, West Virginia and Pennsylvania areas.

2. Technical Point of Contact, U.S. Army Corps of Engineers The Technical Point of Contact is Shante Sims. Request additional information at 443- 618-4782 or email shante.sims- westray@usace.army.mil

3. Schedule

Tenant improvement work shall be completed within 3 months but no later than 5 months after award of contract. The Contractor shall provide the COE Representative a schedule within 21 days business days’ notice prior to the start of work for each location for proper coordination with the Military Services. The project area will be open to the Contractor, upon approved scheduled dates and times, (generally Monday through Friday within the hours of 9:00 AM and 5:00 PM) and all work must be done during those hours unless additional hours are approved by the COE Representative.

No work shall be done on weekends, evenings, or Government holidays. Approval for the scheduled dates and times shall be given by COE Representative.

4. Federal Holidays

Each scheduled service item in the Scope of Work (paragraph A.1 above) has performance time allowance with the specifications found at Part III below. Services are not permitted on weekends or federal holidays. For information purposes only, federal holidays are as follows:

New Year’s Day – January Labor Day - September Martin Luther King – January Columbus Day - October Presidents Day – February Veterans Day - November Memorial Day – May Thanksgiving - November Juneteenth – June Christmas Day - December Independence Day – July

5. Safety

The contractor will comply with all pertinent provisions of the latest edition of the U.S.

Army Corps of Engineers Safety and Health Requirements Manual COE EM 385-1-1.

The manual may be viewed at the following location:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirement sManual.aspx . The contractor shall also comply with all OSHA work safety standards.

The Contracting Officer’s Representative (COR) or Contracting Officer can and will order the cessation of work at any time should the safety of employees and visitors become jeopardized.

6. Accident Prevention Plan (APP)

The Contractor shall prepare an Accident Prevention Plan (APP) specific to the activities being performed. The APP shall be due 10 days after contract award. All work shall be conducted in accordance with the APP, the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Federal, State, and local safety and health requirements.

The APP shall detail how safety and health will be managed during the project. The APP shall address the requirements of applicable Federal, State and local safety and health laws, rules, and regulations. The Contractor shall comply with Federal Acquisition Regulation Clause No. 52.236-13 for Accident Prevention, which is added by reference.

Special attention shall focus on the requirements of EM 385-1-1, specifically Section 01.A.11 through 01.A.18, Figure 1-2 AHA, and Appendix A, (Minimum Basic Outline for Accident Prevention Plan). The APP shall be developed by a qualified person. The mailto:westray@usace.army.mil http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirement contractor shall be responsible for documenting the qualified person’s credentials. Work shall not proceed until the APP has been reviewed by the Government Designated Authority (GDA) and deemed acceptable for use on the project.

As part of the APP the contractor must prepare a Site Safety and Health Plan (SSHP) to address all site activities. The SSHP shall be prepared in accordance with requirements of Appendix C in the SSHP, and EM 385-1-1 (latest version) and also satisfy state requirements that call for a Contingency Plan under remediation regulations. The SSHP shall be attached to the APP as an appendix. SSHP elements adequately covered elsewhere in the APP need not be duplicated again in the SSHP.

The APP shall interface with the Contractor's overall safety and health program. Any portions of the Contractor's overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

The Contractor shall conduct a safety meeting at each project site on the first day of work, whenever a new activity or phase of work begins. All safety meetings shall be documented.

7. Accident Reporting

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $2,000.00, shall be verbally reported to the COR within 24 hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D.02 shall be immediately reported to the COR. ENG Form 3394 shall be completed and submitted to the COR within five working days of the incident. ENG Form 3394 can be found at:

http://asktop.net/wp/download/25/ENG%20FORM%203394%20United%20States%20Ar my%20Corps%20of%20Engineers%20Accident%20Investigation%20Report.pdf

The Contractor shall complete the “USACE Contractor Monthly Summary Record of Injuries/Illness and Work Hour Exposure” (for prime and its subcontractors) with the information on the attached EXCEL spreadsheet. Hours shall be submitted through the Quality Control System (QCS) to the COR no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the GDA shall be electronically.

http://asktop.net/wp/download/25/ENG%20FORM%203394%20United%20States%20Ar

8. Kick-Off Meeting Prior to the start of the project, the Realty Specialist will schedule and conduct a “Kick- Off Meeting.” The Realty Specialist, Contractor’s Project Manager and Quality Control Personnel shall participate in this meeting. This meeting will be held either on-site or teleconference call at the time, date and location agreeable to the Realty Specialist and Contractor. No work shall be performed under this contract prior to this meeting. The purpose of the meeting will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. During the Kick Off Meeting the Contractor shall provide the name of the project superintendent with a telephone number for project coordinator.

The following is a general list of items for discussion during this Preconstruction Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Modified Activity Hazard Analysis

(Submitted & accepted prior to start of work on site)

iv. Accident Reporting (ENG Form 3394)

v. Correspondence, Communication and Administrative Procedures.

vi. Invoicing and payment.

It is not permissible to contact Military personnel, at the facilities, with questions or ask them direction regarding the work described. You must contact the U.S.

Army Corps of Engineers Representative listed above.

9. Qualifications and Professional Requirements

The Contractor shall possess the necessary professional and technical experience to complete the tasks and accomplish the service requirements of this PWS in a timely manner.

The Contractor must remain current with, all professional certifications/licenses required to perform the tasks listed in the PWS. The Contractor’s personnel must be qualified and available to commence work at Notice to Proceed (NTP).

10. Permits

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

Contractor shall immediately provide copy of permits to the COE Representative upon request.

11. Security

The Contractor shall comply with all established security policies and all contractor personnel must be able to produce a picture identification at any time. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least a 24 hour notice of any such closure, unless threat requires an immediate shut down.

11.1 Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See

Something, Say Something) All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative, or law enforcement entity.

11.2 All contractors and all associated subcontractors’ employees shall comply with applicable facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet access requirements.

Contractor workforce must comply with all personal identity verification requirements as directed by the facility local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at the facility change, the Government may require changes in contractor security matters or processes. Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05).

11.3 All contract employees, including subcontractor employees will be escorted by a Military Service Representative.

11.4 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

11.5 BACKGROUND INVESTIGATIONS: All contractors, subcontractors, or personnel working at or in any Federally controlled facility shall have a background check investigation and an identification card. The cost of criminal history checks will be the responsibility of the contractor for all contract employees and subcontract employees. Requests for criminal history checks shall be accomplished prior to work being accomplished.

11.6 Local Background Checks. Most, if not all police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

11.7 Other Background Checks. There are many private companies that conduct pre- employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a http://www.uscis.gov/e-verify) signed release is also required from the applicant.

11.8 Non-US Citizen. The Department of Homeland Security has a pilot program that employers can join, at no fee, that allows them to conduct a social security verification check and immigration check on an alien employee. This program is currently available to employers in several States to include New York. For more information, please contact the Department of Homeland Security Systematic Alien Verification for Entitlements Program at 1-888-464-4210.

12. Damage to Government and Private Property

The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor’s actions. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operations. The Contractor shall notify the COE Representative immediately of damage to Government and private property and injury to any person resulting from the Contractors’ operation. Also, the Contractor shall notify the COE Representative of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed.

13. Contractor’s Personnel

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names prior to their working on Government Property. The contractor’s employees shall have a valid State or Government issued identification card available for verification at all times.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with all Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees and/or termination of the contract. Smoking, chewing tobacco and spitting are prohibited inside and within 25 feet of any entrance/exit or air-intake to recruiting facilities.

c. Removal of Contractor’s Employees - The COR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the COR, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Alcohol, drugs, prescription narcotics and firearms are prohibited on project grounds.

14. Inspections

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization for each separate service item is in full compliance with this contract and the instructions, provisions, specifications, and floor plans herein.

b. General Inspection - Upon the completion of work at each facility, the Contractor will perform an inspection of all areas under this contract to insure compliance with the specifications in Part C below. The Contractor or his representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-construction meeting) will be submitted to the COE Representative to allow verification of results for payment. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The COE Representative may inspect required equipment and supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and accepted by the COE Representative. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

15. Payment

After final inspection and acceptance by the Government of each set of deliverables under paragraph 5 above, the Contractor shall submit an invoice to the Technical Point of Contact. The invoice shall include the vendor name as registered in SAM.gov, invoice date, contract number, location, dates of service, description of work, quantities and cost per location. This is to be accomplished for each of the items in the scope of work at paragraph 1 above by materials and by labor and total amount due per location.

TECHNICAL POCs: Shante Sims Email to: RE-MilRectg@usace.army.mil

B. TECHNICAL REQUIREMENTS

1. Summary

All materials shall be new and unused at the time of installation.

2. Condition of Equipment All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements.

3. Changes to Frequency and/or Quantities

The Government reserves the option, should it become necessary, to decrease supplies in any or all project locations. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any mailto:%09RE-MilRectg@usace.army.mil subsequent service in the closed property or location. The Contractor shall be given adequate notification to prepare for either contingency. This decrease will be deducted in accordance with the bidding schedule or a negotiated cost. In addition, the COE Representative may on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. A minimum of twenty-four hours notification shall be given to the Contractor in such cases.

4. Existing Conditions

The attached Floor Plans and photographs provide a general representation of the facilities and work areas.

5. Requests for Information

Requests concerning the work of this project should be directed to the Technical Point of Contact.

6. Submittals

Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be accomplished using proper internal controls and review procedures.

7. Clean Up The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area free from the accumulation of waste materials daily.

Upon completing work in an area, the Contractor shall remove any tools, equipment, and trash that are not the property of the Government. Upon completion of work, the Contractor shall clean up the job site to a professional appearance to the satisfaction of the Government.

8. Government Resources

The Contractor is responsible for providing all materials to complete the project. Unless specified elsewhere in the contract, the Government will not provide any equipment, telephone services, or other resources. The Contractor may use the sanitary facilities, electricity and water at the Armed Forces Recruiting Facilities, but must proceed directly to and from the sanitary facilities.

9. Omissions

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable and functional product.

10. Other Contracts

The Government may undertake or award other contracts for additional work not related to this contract and the Contractor shall fully cooperate with other contractors working onsite and Government employees. The Contractor shall not commit or permit any act that will interfere with the performance of work by another contractor or by Government employees.

11. Receiving and Storing Materials The Contractor is responsible for protecting any stored material until it is placed in service. The Contractor is responsible for receiving and unloading of delivered goods.

Government employees will not receive nor store material or supplies for the Contractor and will not be responsible for damage to Contractor equipment or materials. The Contractor shall keep hardware free of dirt and debris. Materials shall be handled in a manner that ensures delivery to the office location in sound, undamaged condition. The Contractor is responsible for the disposal of materials off site.

12. PRODUCTS

U. S. Armed Forces Recruiting Facilities Note: All supplied/installed components/equipment shall be equal to or exceed the performance of those models provided in the detailed Statement of Work in the contract. All requirements are brand name OR EQUAL. The listing of specific product names and manufacturers is to establish a standard of quality, characteristics and features. It is not to be construed as limiting substitutions. The contractor may propose substitute products that will be considered by the Government. The contractor shall provide sufficient information on proposed materials and time to allow the Government to evaluate the product in terms of equivalency. Substitute materials will be evaluated in terms of quality, features, performance and expected service life.

Substitute products must be accepted by the Government prior to installation.