BID 26-07

RECYCLING OF LEAVES AND VEGETATIVE WASTE BID

FOR THE

BOROUGH OF TENAFLY

BERGEN COUNTY, NJ

DUE DATE: September 22, 2026, at 12:00pm

Issued by:

Borough of Tenafly

100 Riveredge Road

Tenafly, NJ 07670

NOTICE TO BIDDERS

The Borough of Tenafly ( also referred to herein as “ Owner”) is seeking b id proposals in accord with N. J. S. A. 40 A: 11 – 1 for the below listed item. All proposals from firms shall respond no later than September 22, 2026 at 12:00pm. prevailing time conducted on electronic platform, in accord with N.J.A.C. 5:34-1 et. Seq., on BIDNET at www.bidnetdirect.com//boroughoftenafly

CC#26-07 Recycling of Leaves and Vegetative Waste

NOTE:

It is the bidder’s responsibility to ensure that the bid package is uploaded onto the e-procurement site by the bid opening date and time. Any bid document received after the deadline established by the Department of Purchasing will not be accepted, regardless of the method of delivery.

Bidders must comply with the requirements of N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et. Seq., The Borough of Tenafly will award this bid to the lowest responsible bidder in accordance N.J.S.A. 40A:11-1.

To request a zoom link to view the public opening please contact assistant purchasing agent Scanning@TheCanningGroup.org

Dated: September 1, 2026

David P. Fanslau, M.G.A.

Borough Administrator

Applicable to Bid if marked “X”

DOCUMENTATION REQUIRED OR REVIEWED

Initials

When Due if not submitted with

Bid

X Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with

POA for full amount of Bid Bond)

With Bid

Submission

Consent of Surety (Certificate from Surety company)

Performance Bond and Labor and Material Payment Bond

(Required from the Awarded Contractor)

At signing of contract

Maintenance Bond in the Amount of 100 % for a period indicated in “General Conditions” Required from the Awarded

Contractor Upon Acceptance of Project

Upon

Acceptance of

Project

Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued)

X Ownership Disclosure Form With Bid

Submission

Named Subcontractors in Bid for Listed Specialty Trades

Public Works Contractor Registration Certificate(s) for the

Bidder and all Sub Contractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub

Contractors

Prior to

Contract

Award

Non-Collusion Affidavit With Bid

Submission

X Experience and Background Questionnaire With Bid

Submission

X Insurance and Indemnification Certificate

Prior to

Contract

Award

X Disclosure of Investment Activities in Iran Form

Prior to

Award

X Certification of non-involvement in Prohibited Activities in

Russia or Belarus

Prior to

Award

Prevailing wage greater than 10% certification

Prior to

Contract

Award

Federal debarment Form

Prior to

Award

EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing

Contract

X EEO/AA Form AA-302 or Letter of Federal Approval or

Certificate of Employee Information Report

After Notice of

Award, Prior to

Signing

Contract

X Bidder’s Checklist

This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder

Name:

Date:

Authorized

Representative:

Signature:

Print Name &

Title:

ALL BID SUBMITTALS AND QUESTIONS ARE TO BE CONDUCTED ONLY ON BIDNETDIRECT

AT www.bidnetdirect.com//boroughoftenafly

NO PHYSICAL OR EMAILED RESPONSES WILL BE ACCEPTED

DEPARTMENT OF PUBLIC WORKS

INFORMATIONAL QUESTIONNAIRE

The signatory on this questionnaire guarantees the truth and accuracy of all statements and answers contained hereon.

1. Company Data:

Firm Name: __________________________________________________

Address: __________________________________________________

Phone #: __________________________________________________

2. If your company is awarded this project, who will be the project supervisor?

Project Supervisor: ____________________________________________

3. List any subcontractors you intend to use, giving name, address and craft:

A. _____________________________________________________________________

B. _____________________________________________________________________

C. _____________________________________________________________________

D. _____________________________________________________________________

E. _____________________________________________________________________

F. _____________________________________________________________________

4. Have you made contracts or received firm proposals for any of the equipment or materials necessary to accomplish this project?

YES ______________ NO __________

BOROUGH OF TENAFLY, DEPARTMENT OF PUBLIC WORKS, INFORMATIONAL QUESTIONNAIRE

(Continued)

5. Do you have available all of the equipment, tools and other general items necessary to complete this project?

YES ______________ NO __________

6. List three projects of similar type work, which the firm has completed in the last two (2) years, giving the information requested below.

A. Project ______________________________________________________________

Amount _________________________ When Completed _____________________

Owner ___________________________________Phone # ____________________

B. Project _______________________________________________________________

Amount ________________________When Completed _______________________

Owner __________________________________ Phone # _____________________

C. Project _______________________________________________________________

Amount _______________________ When Completed _______________________

Owner __________________________________ Phone # _____________________

EQUIPMENT CERTIFICATION

The undersigned Bidder hereby certifies as follows:

The bidder owns or controls all the necessary equipment required to accomplish the work described in the specifications.

Name of Bidder: ___________________________________

By: ___________________________________ (Signature)

Name of above: __________________________________________ (Print)

Title: __________________________

Date:________________________

EXCEPTIONS AND DEVIATIONS

Bidder shall fully describe every variance, exception or deviation of the products or services he/she is offering if they vary from the products or services described in our specifications.

Additional sheets may be used if required.

List any exceptions:

Firm_____________________________

Signature__________________________________

Date____________________

Print Name and Title____________________________________

SCOPE OF WORK

GENERAL INFORMATION AND CONDITIONS

1.01 This contract will be bid on a cost per cubic yards basis for contract of 1 or 2 years, as noted in the Bidders

Proposal. The Borough of Tenafly will award the contract for the length of time as may appear to be in the best interest of the Tenafly.

1.02 Normal hours of work shall be limited to 7:00 AM to 3:00 PM, Monday through Saturday, excluding Borough holidays. The Director of Public Works can extend these hours and/or require the contractor to work outside these hours as necessary to meet the needs of the Borough. The contractor will work Saturday hours only if the Borough is delivering leaves to the site that Saturday.

1.03 By submitting a bid for this project, the contractor certifies that he has all of the necessary federal, state, county and local permits necessary to accomplish the contract, including that the intended composting facility is approved by either the Bergen County Solid Waste Management Plan, the NJDEP, or the appropriate out-of-state agency, so that the

Borough will be able to receive credit for this recycled material. The bidder must include with the bid package, a copy of the appropriate government agency approval for the each recycling site that the contractor intends to utilize.

1.04 The Borough anticipates using the Tenafly Recycling Center Site during the length of this contract. The site is located at the northern terminus of Grove Street, adjacent to the Tenafly Recycling and Convenience Center. However, the Borough reserves the right to relocate the transfer operation to another site within the Borough of Tenafly with no change in cost to the contract.

1.05 Hauling and Recycling/Disposition of Leaves: The Contractor shall load and/or receive, transport, and lawfully deliver source-separated leaves collected by the Borough of Tenafly to an authorized leaf composting, recycling, or other facility legally authorized to receive such material. The receiving facility may be located within or outside the

State of New Jersey, provided that the facility and transportation thereof comply with all applicable federal, New Jersey, receiving-state, county and local requirements, including N.J.S.A. 13:1E-99.21.

1.06 The bidder shall identify the Receiving facility or facilities; location(s); distance(s) from Tenafly; facility authorization/permit; tipping or processing charge; hauling component; and confirmation that the facility is eligible under the Bergen County recycling plan. It is noted that Bergen County is an open market.

HISTORICAL DATA

2.01 For informational purposes only, during the 2023 leaf season, the Borough collected approximately 16,000 cubic yards and in 2022 leaf season the Borough delivered approximately 16,000 cubic yards of leaves and/or vegetative waste. There has been no appreciable change in the quantity of trees during the past year, nor is any anticipated. There are no guarantees of the exact quantity of leaves that will be collected for each season being bid.

BIDS & CONTRACT PERIODS

3.01 The average quantity’s cost on the bid sheet shall be the basis of calculating the bid amount for contract award purposes. Bids will be for a one, or two contract years with extensions as per N.J.S.A.40A:11-15, dates as follows:

* 1st year (2026) October 1, 2026 thru December 31, 2026

* 2nd year (2027) October 1, 2027 thru December 31, 2027

The Borough of Tenafly will award the contract as may appear to be in the best interest of the Borough and in accordance with applicable laws.

WORK RESPONSIBILITIES

4.01 The contractor will provide the required labor, equipment, materials and supervision to recycle all leaves and/or vegetative waste collected by the Borough during the 2026 leaf season [1st year (2026)], and additional year(s) awarded by the contract. Leaves will be collected throughout the Borough using Borough owned or leased trucks and deposited at the Tenafly Recycling Center Site or other site(s) as designated by the Director of Public Works (see paragraph 1.04).

The major elements of the work include, but are not limited to the following:

1. The contractor will provide the necessary equipment, permanently situated at the Tenafly Recycling Center

Site and available for Borough operators to use when contractor personnel are not on the site, to manage the leaf pile.

2. The contractor will provide the necessary equipment, labor, materials and supervision to pushup the leaf pile during loading operations, load the leaves and/or vegetative waste into his vehicles and transport the material to a site approved per the requirements of paragraph 1.03 above. This work will be accomplished to meet the removal criteria set forth in paragraph 3.02 below.

4.02 The contractor must be ready to initiate work on October 1 of each contract year, starting with October 1, 2026 for the first contract year, and on October 1 of each of the succeeding years for which the contract is awarded. The contractor must have the capacity to remove the leaves and/or vegetative waste (material) to meet the following criteria:

A. The Borough will deliver material to the Recycling Center site in varying amounts each day. The contractor will load and carry away what is delivered. Approximately 1,500 cubic yards of material are anticipated to be delivered to the Recycling Center site by the Borough daily at the height of the collection process, while less is expected during the start up and wind down periods. It is possible that more than 1,500 cubic yards could be delivered on some occasions.

B. Material will be removed from the Recycling Center Site on a first in - first out basis, so that there is no possibility of composting.

C. Any and all material will be loaded and removed within 24 hours of being delivered to the Recycling Center

Site.

D. No more than 1,000 cubic yards of material will be allowed to remain at the Recycling Center Site during any overnight period.

E. All material will be removed every Friday so that no material is at the Recycling Center Site during any weekend period. If the Borough, at its option, delivers leaves to the Recycling Center Site on any Saturday, the contractor will be required to remove all those leaves that Saturday.

F. The Director of Public Works will advise the contractor of the actual date that the contractor is to start execution of the project.

G. The contractor will haul loaded containers to a NJDEP, or the appropriate out of state agency (subject to state of New Jersey laws and regulations), approved recycling site and will provide trip ticket, signed by the Director of

Public Works, or his designee for each load. The trip tickets are to be in duplicate format and a copy retained by the

Director of Public Works, or designee prior to the load leaving the Transfer Site. The copy retained by the contractor is to be submitted with request for payment as outline in the Method of Payment section of this document. Trip tickets format is to be approved by the Borough, prior to use. The volume is to be labeled on the truck or container used for the removal of leaves by the contractor.

BIDDERS PROPOSAL

(Do Not Detach From Specifications) for

RECYCLING OF LEAVES

TO: Mayor and Borough Council

Tenafly, New Jersey 07670

Council Members:

We, the undersigned, hereby declare that we have carefully examined and understand the attached specifications and requirements referred to herein for the above mentioned project for the Borough of Tenafly; that we have carefully examined the site (s) of the project as specified and will contract to furnish all labor, equipment, materials, supervision and all else necessary to carry out and complete the project as specified and delineated, for the prices set out as follows:

Recycling of Leaves (Load & Remove Leaves)

A Bid Bond IS Required

This will be considered an open end contract.

YEAR AVERAGE QUANTITY COST PER CUBIC YARD TOTAL

2024 30,000 cubic yards @ $__________ = $_______________

(0 minimum/60,000 maximum)

2025 - 30,000 cubic yards @ $__________ = $_______________

(0 minimum/60,000 maximum)

1 Year Contract Total $ _________________ 10/1/26 – 12/31/26

2 Year Contract Total $ _________________ 10/1/26 – 12/31/26, 10/1/27 – 12/31/27

NOTE: This contract will be awarded for a period of one or two years at the sole discretion of the Borough of Tenafly.

As guarantee of our good faith we enclose a certified check, cashier’s check, bid bond (circle one) payable to the

Borough of Tenafly in the amount of 10% of the cumulative amount of all year bids, but not to exceed $20,000.00, to be returned to us upon the award of the contract to another if we are unsuccessful, and to be retained by the Borough of

Tenafly if we are the successful bidder until the execution of the contract and acceptance of the contract by the

Borough. In case we fail to execute the contract and provide the other required documentation for the contract to be accepted by the Borough, the proposal guarantee will be used by the Borough as liquidated damages.

We will sign the contract and return the contract to the Borough Administrator within 7 work days from receipt, or by the date specified in the transmittal letter. All other documents specified in the transmittal letter will be included with the signed contract.

The undersigned is a Corporation, Partnership, Individual (circle one) under the laws of the State of

_________________________ having principal offices at_____________________________

Corporation Name______________________________________.

Signed _______________________________________________

Date ________________ Address ______________________________________________

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5‐31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5‐31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27‐5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval; Certificate of Employee Information

Report; or

Employee Information Report Form AA‐302 (electronically provided by the Division and distributed to the public agency through the Division’s website at: http:// www.state.nj.us/treasury/contract_compliance.

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of

Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27‐1.1 et seq.

NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A. 10:2‐1 ET SEQ.

Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

SAMPLE CERTIFICATE OF EMPLOYEE INFORMATION REPORT

New Jersey Business Registration Certification

Pursuant to N.J.S.A. 52:32‐44, The Borough of Tenafly (“Contracting

Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

SAMPLE BUSINESS REGISTRATION CERTIFICATE

Disclosure of Investment Activities in Iran

Person or Entity

Part 1: Certification

COMPLETE PART 1 BY CHECKING EITHER BOX.

Pursuant to Public Law 2012, c. 25, any person or entity that is a successful bidder or proposer, or otherwise proposes to enter into or renew a contract, must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any parent entity, subsidiary, or affiliate is identified on the State Department of Treasury's

Chapter 25 list as a person or entity engaging in investment activities in Iran. The list is found on Treasury’s website at www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf.

The Chapter 25 list must be reviewed prior to completing the below certification. If a vendor or contractor is found to be in violation of law, action may be taken as appropriate and as may provided by law, rule or contract, including but not limited to imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I certify, pursuant to Public Law 2012, c. 25, that neither the person or entity listed above, nor any parent entity, subsidiary, or affiliate thereof is listed on the N.J. Department of the

Treasury’s list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and complete the Certification below.

OR

I am unable to certify as above because the person or entity and/or a parent entity, subsidiary, or affiliate thereof is listed on the N.J. Department of the Treasury’s Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below sign and complete the Certification below.

Part 2: Additional Information

PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN.

You must provide a detailed, accurate and precise description of the activities of the person or entity, or a parent entity, subsidiary, or affiliate thereof engaging in investment activates in Iran below and, if more space is needed, on additional sheets provided by you.

Part 3: Certification of True and Complete Information

I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments there to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity.

I acknowledge that the Borough is relying on the information contained herein and thereby acknowledge that

I am under a continuing obligation from the date of this certification through the completion of any contracts with the Borough to notify the Borough in writing of any changes to the answers of information contained herein.

I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the Borough and that the Borough at its option may declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print)

Title

Signature

Date

CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES

IN RUSSIA OR BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendori”) that seeks to enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of

Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:

https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign

Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:

(Check the Appropriate Box)

A.

That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated

Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

C.

That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated

Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

(Attach Additional Sheets If Necessary.)

Signature of Vendor’s Authorized Representative Date

Print Name and Title of Vendor’s Authorized Representative Vendor’s FEIN

Vendor’s Name Vendor’s Phone Number

Vendor’s Address (Street Address) Vendor’s Fax Number

Vendor’s Address (City/State/Zip Code) Vendor’s Email Address i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in Section 1701(c)(3) of the

International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2).

NJ Rev. 1.22.2024

PAY TO PLAY ADVISORY

Disclosure Requirement

P.L. 2005, Chapter 271, Section 3 Reporting (N.J.S.A.

19:44A – 20.27)

Any business entity that has received $50,000 or more in contracts from government entities in a calendar year will be required to file an annual disclosure report with ELEC.

The report will include certain contributions and contract information for the current calendar year.

At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us.

If you have any questions please contact ELEC at:

1-888-313-ELEC (toll free in NJ) or 609-292-8700

An analyst from ELEC’s Special Programs Section will assist you.

Initials

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:

Organization Address:

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific):

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal

Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the Borough is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with Borough to notify the Borough in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Borough to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

Title:

Signature:

Date:

Experience & Qualifications Questionnaire

This questionnaire must be filled out and submitted as a part of the Proposal. Failure to complete this form or to provide any of the requested information will be grounds for the rejection of the bid proposal. If additional space is required, the respondent shall add additional sheets, which identify the question being answered.

Number of years in business under present name & address:

If less than 5 years, list previous names and address:

Within the last 5 years has the business or any officer/partner failed to complete a contract awarded to them: . If yes, provide the details on a separate page.

Have any liens and lawsuits been filed against the company in the past 5 years:

If yes, please provide details:

List similar services you are now providing for which you have signed contract, but not yet started work:

List all major subcontractors to be used to complete the service and the area of their responsibility:

Please provide at least 3 references below:

Name: Phone:

Address:

Equipment/Service Provided:

Contract Amount:

Americans with Disabilities Act of 1990

The CONTRACTOR and the OWNER do hereby agree that the provisions of Title 11 of the

Americans With Disabilities Act of 1990 (the "ACT") (42 U.S.C~ S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any act benefit, or service on behalf of the

OWNER pursuant to this contract, the CONTRACTOR agrees that the performance shall be in strict compliance with the Act. In the event that the Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the CONTRACTOR shall defend the OWNER in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the

OWNER, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The CONTRACTOR shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the OWNER grievance procedure, the CONTRACTOR agrees to abide by any decision of the OWNER which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the OWNER or if the OWNER must any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the CONTRACTOR shall satisfy and discharge the same at its OWN expense.

The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the CONTRACTOR along with frill and complete particulars of the claim. if any action or administrative proceedings is brought against the OWNER or any of its agents, servants, and employees, the OWNER shall expeditiously forward or have forwarded to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other process received by the OWNER or its representatives.

It is expressly agreed and understood that any approval by the OWNER of the services provided by the CONTRACTOR pursuant to this contract will not relieve the CONTRACTOR of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the

OWNER pursuant to this paragraph.

It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the CONTRACTOR, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the CONTRACTOR expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the CONTRACTOR'S obligations assumed in this Agreement, nor shall they be construed to relieve the CONTRACTOR from any liability, nor preclude the OWNER from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this

Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the

Agreement or otherwise at law.

BID GUARANTEE

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned:______________________as

PRINCIPAL; and_________________________________________________ A CORPORATION organized and existing under the laws of the State of ______________________________ and duly authorized to do business in the State of New Jersey as SURETY and held and firmly bound unto the Borough of Tenafly a body politic and corporate of the State of New

Jersey, as OWNER in penal sum of

($________________________________________________________) for the payment of which, well and truly be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed, sealed and dated this_____ day of ________________20__

The condition of the above obligation is such that whereas the principal has submitted a certain bid, attached hereto and hereby made a part of hereof, to enter into a contract in writing for the

Bid number and name:______________________________________________________________.

NOW THEREFORE,

A) If said bid shall be rejected or in the alternative.

B) If said bid shall be accepted and the Principal shall execute and deliver a contract properly completed in accordance with said bid and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid.

Then this obligation shall be void; otherwise it shall remain in full force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such bid; and Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents signed by their proper officers, the day and year first set forth above

Witness or attest_______________________________

Principal

Witness or attest:_______________________________

Surety

Attorney – in Fact

Bidder shall submit with the bid a certified check, cashier's check or bid bond in the amount of ten percent

(10%) of the total price bid, but not in excess of $20,000, payable unconditionally to the owner. When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the State of New Jersey and acceptable to the owner. The check or bond of the unsuccessful bidder(s) shall be returned pursuant to N.J.S.A. 40A:11-24a. The check or bond of the bidder to whom the contract is awarded shall be retained until a contract is executed and the required performance bond or other security is submitted. The check or bond of the successful bidder shall be forfeited if the bidder fails to enter into a contract pursuant to N.J.S.A. 40A:11-21.

Failure to submit a bid guarantee shall result in rejection of the bid.

SECTION I - SUBMISSION OF BIDS

• The Borough of Tenafly, Bergen County, New Jersey (hereinafter referred to as "OWNER") invites sealed bids pursuant to the Notice to Bidders. Said Notice Bidders is to be attached to and is considered as a part of these General Conditions.

• If NOT on e-procurement format as described in the LEGAL NOTICE, sealed bids will be received by the Purchasing Agent or his/her designee of the Borough at the time and place stated in the Notice to Bidders, and at such time and place will publicly open and real aloud all bids received.

• The bid proposal form shall be submitted on the prescribed form with appropriate spaces properly filled in and with all required supporting documentation, in a sealed envelope:

o Addressed to the Borough of Tenafly o Bearing the name and address of the bidder written on the face of the envelope o Clearly marked "BID" with the contract title and/or BID # being identified o Bidders shall submit an original as well as a printed copy, clearly labeled as “COPY” o Bidders shall also, if indicated in notice submit their bid in CD/ Flash Drive form.

• It is the bidder's responsibility to see that the bid is presented to the Borough on the hour and at the place designated, including uploaded if on e-procurement format. Bids may be hand delivered or mailed; however, the Borough disclaims any responsibility for bids forwarded by regular or overnight mail. If the bid is sent by overnight mail, the designation in prior bullet point, above, must also appear on the outside of the delivery company envelope. All mailed bids must be delivered and signed for by the Administration Office Staff ONLY. Bids received after the designated time and date will be returned unopened.

• Sealed bids forwarded to the Borough before the time of opening of bids may be withdrawn upon written application of the bidder who shall be required to produce evidence showing that the individual is or represents the principal or principals involved in the bid. Once bids have been opened, they must remain firm for a period of sixty (60) calendar days.

• All prices and amounts must be written in ink or preferably typewritten in a word format on the bid form provided. Any discrepancies between the words and numbers, the written word price shall prevail. Bids containing any conditions, omissions, unexplained erasures or alteration, items not called for in the bid proposal form, attachment of additive information not required by the specifications, or irregularities of any kind, may be rejected by the Borough. Any changes, white-outs, strikeouts, etc. on the proposal page must be initialed in ink by the person responsible for signing the bid.

• Each bid proposal form must give the full business address of the bidder and be signed by an authorized representative. Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the person signing.

Bids by corporations must be signed in the legal name of the corporation, followed by the name of the State in which incorporated and must contain the signature and designation of the president, secretary or other person authorized to bind the corporation in the matter.

When requested, satisfactory evidence of the authority of the officer signing shall be furnished.

• Bidders must insert prices for furnishing of the specified equipment, materials or supplies, or for all of the materials and/or labor required by these specifications. Prices shall be net, including any charges for packing, crating, containers, etc. All transportation charges shall be fully prepaid by the contractor F.O.B. destination and placement at locations specified by the

Borough. As specified, placement may require inside deliveries. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the contractor's convenience.

• The vendor shall guarantee any or all materials and services supplied under these specifications. Defective or inferior items shall be placed at the expense of the vendor. In case of rejected materials, the vendor will be responsible for return freight charges.

• Bidder should be aware of the following statutes that represent “Truth in Contracting” laws:

• N.J.S.A. 2C:21-34, et seq. governs false claims and representations by bidders. It is a serious crime for the bidder to knowingly submit a false claim and/or knowingly make material misrepresentation.

• N.J.S.A. 2C:27-10 provides that a person commits a crime if said person offers a benefit to a public servant for an official act performed or to be performed by a public servant, which is a violation of official duty.

• N.J.S.A. 2C:27-11 provides that a bidder commits a crime if said person, directly or…