Technical_Specifications_and_Requirements_25-JG-027B.docx
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- Solicitation number
- 25-JG-027-B
- Issued by
- Pinellas County, Florida
About this file
This is a Technical Specifications and Requirements document for Request for Quotation #25-JG-027-B issued by Pinellas County School District in Florida for chemical fire suppression systems maintenance and repair services across countywide school facilities. The solicitation targets a licensed contractor to provide comprehensive corrective and preventative maintenance on pre-engineered fire suppression systems installed in 138 kitchen locations, 7 paint booth areas, and 18 culinary spaces. Services must comply with NFPA 17 (Dry Chemical Extinguishing Systems), NFPA 17A (Wet Chemical Extinguishing Systems), and NFPA 96 (Commercial Cooking Operations) standards, as well as applicable state and federal codes including OSHA and Florida Building Code requirements. The contractor must coordinate maintenance and repair activities with the Head Plant Operator, PCS Fire Marshal, PCS Project Coordinator, and PCS Police Dispatch, and must ensure proper system tagging in accordance with SFM Rule 69A-21 FAC following all work. Bid submissions are due February 10, 2026, by 3:00 p.m., with contract evaluation between February 10-20, 2026, and award recommendation anticipated by February 23, 2026. The initial contract period runs from February 25, 2026, to May 27, 2027, with a potential one-time two-year renewal option.
Pricing will be evaluated based on hourly rates for permitted technicians, helpers, and supervisors across straight time, nights/weekends, and emergency service rates, plus materials and supplies cost-plus markup percentages for specified manufacturers including Amerex, Ansul, Kidde, Pyrochem, and Range Guard. The estimated initial contract value is approximately $50,000. Contractors must hold a Fire Equipment Dealer Class D license, maintain a permanent business office within fifty miles of the district's Central Administration Building, provide twenty-four-hour emergency availability, and employ only full-time technicians holding valid State Fire Marshal permits. All parts and materials must be new Original Equipment Manufacturer (OEM) products, UL listed or approved, with no refurbished or non-OEM components permitted except where OEM-approved. Price adjustments at renewal periods may not exceed the previous year's Consumer Price Index for All Urban Consumers (CPI-U). Contractors must provide comprehensive insurance coverage including general liability, automotive liability, and workers' compensation, with the School Board named as additional insured. The solicitation contains no specific set-asides for disadvantaged enterprises.
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SECTION 2 TECHNICAL SPECIFICATIONS
2.1 MAINTENANCE AND REPAIR SERVICES
A. Contractor shall be responsible to coordinate all maintenance and repair services with the following personnel:
· Head Plant Operator at the facility being tested
· PCS Fire Marshal or designee
· PCS Project Coordinator or designee
· PCS Police Dispatch B. All maintenance and repair services shall be performed in accordance with the following codes & standards:
· NFPA 17 – Standard for Dry Chemical Extinguishing Systems
· NFPA 17A – Standard for Wet Chemical Extinguishing Systems
· NFPA 96 - Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations
| C. | All maintenance and repair methods and procedures shall follow the same as those found in NFPA 17, 17A & 96, standards for inspection, maintenance and testing of Fire Suppression Systems and any and all requirements by state and federal applicable codes. | |
| D. | Maintenance and repair activities shall be conducted in a safe manner in accordance with all applicable codes, | regulations, rules, standards and statutes including but not limited to OSHA and FBC. |
E. Maintenance and repair of a fire suppression system may involve or result in a system being out of service. The procedures outlined in the listed codes/standards shall be adhered to when impairment of a fire suppression system or exhaust hood occurs:
· NFPA 17, Chapter 11, Inspection, Maintenance and Recharging
· NFPA 17A, Chapter 8, Inspection, Maintenance and Recharging
| F. | The Contractor shall ensure that the fire protection system is properly tagged after the conclusion of each maintenance repair in accordance with SFM Rule 69A-21 FAC Extinguishers and Pre-Engineered Systems. |
| G. | If additional deficiencies with the system are discovered that prevent its proper operation, the contractor shall provide a proposal to correct any additional deficiency found. Attached to the proposal shall be the manufacturer’s requirement and code violation (where applicable) for the cited deficiency. |
· Deficiencies resulting in system impairment: Contact the following persons immediately to obtain approval on an emergency bases to repair the deficiencies while still on site:
· Wet Chemical Suppression Systems (cafeterias and facility food service areas): contact the Food & Nutrition Project Coordinator or designee.
· Wet Chemical Suppression Systems (Culinary Instruction) & Dry Chemical Suppression Systems: contact the PCS Fire Marshal or designee.
· Deficiencies that require repair, but which do not result in system impairment: Submit a proposal to one of the following persons to obtain a purchase order for repair at a later date:
· Wet Chemical Suppression Systems (cafeterias and facility food service areas): contact the Food & Nutrition Project Coordinator or designee.
· Wet Chemical Suppression Systems (Culinary Instruction) & Dry Chemical Suppression Systems: contact the PCS Fire Marshal or designee.
| H. | Identify if the fire protection system being inspected meets UL 300 Standards. |
| 2.2 | DRY CHEMICAL SIX-YEAR MAINTENANCE SERVICE |
A. Six (6) year required maintenance service shall be performed per NFPA standards and SFM Chapter 69A-21 FAC Extinguishers and Pre-Engineered Systems.
B. Contractor to shall perform six- (6) year maintenance interval including (but not limited to): depressurization/removal of existing extinguishing agent, internal cleaning of cylinder, internal/external cylinder inspection for defects, replacement of internal parts with manufacturer’s rebuild kit, filling of cylinder with fresh extinguishing agent and recharging of cylinder. Contractor shall provide loaner extinguishing agent and cylinder during maintenance to ensure system remains armed.
C. Original cylinder(s) shall be replaced within a period of no more than twenty-four (24) hours.
TECHNICAL SPECIFICATIONS AND REQUIREMENTS
2.3 PARTS, EQUIPMENT AND CHEMICALS
A. All parts and materials provided under this contract shall be:
· Only new, Original Equipment Manufacturers (OEM) parts equipment and chemicals, free from defect, UL listed and /or approved for its intended purpose shall be used. Refill of chemical agent as appropriate to the type of cylinder(s).
· All non-OEM parts and/or assemblies deemed non-repairable shall be replaced with parts or assemblies that are OEM approved.
· Replacement of all components shall be with other components equal or of better quality.
· All materials and parts shall be UL listed for their intended purpose.
| 2.4 | EMERGENCY REPAIRS |
| A. | Emergencies include but are not limited to: |
· Repairs due to system failures, leaks, external forces such as lightning, flood or other natural disaster.
· Repairs to any cylinder, hose or piping failure for any reason.
· Repairs required as a result of fire.
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