Contractor_Requirements_25-JG-027B.docx

SECTION – 1 CONTRACTORS REQUIREMENTS

1.1 GENERAL

A. The selected contractor shall provide services as requested to district facilities, inside and outside, based upon unit costs, hourly rates and percentage markup or discounted rates for equipment, parts and materials as entered on the pricing proposal section of this Invitation to Bid. Under certain circumstances, parts and material may be supplied to the contractor by the district. All vehicle and/or equipment required by the contractor to complete a job shall be the responsibility of the Contractor. The district will not pay for rental or purchase of equipment needed by the contractor, nor will it pay for mobilization fees of any kind. No charges shall be allowed for time lost due to equipment failure.

B. Work shall include (but not be limited to) the maintenance and repair services for chemical fire suppression systems:

· Maintenance and repair services of all fire suppression systems per contract period

· Six - (6) year maintenance service of all dry chemical fire suppression systems as required

· Emergency and after hour responses as needed

C. Examples of systems requiring these services are:

· Amerex

· Ansul Inc. (R102)

· Captive Aire (CAS-EWC)

· Kiddie-Fenwal Inc. (HDR 50)

· Pyrochem

D. When performing services as requested in this bid, the contractor shall provide:

· All labor

· Supervision

· Necessary tools and equipment

· Trained and licensed Personnel

· Material, parts, and supplies if applicable (unless otherwise directed).

E. The contractor shall provide sufficient staff, resources and facilities to ensure that the district’s business is handled in a timely manner. The contractor shall be responsible for performing the work necessary in accordance with district standards in a safe, neat and acceptable workmanlike manner, using only generally accepted methods to carry out the work.

F. The contractor shall obtain the signature of a site-based administrator (Principal/Facilities Manager) or the Head Plant Operator validating the completion of the maintenance or repair of the fire suppression systems at their facility.

· This signature shall be placed on the inspection report, service ticket and /or time sheet.

· The document(s) shall indicate each person’s name and/or ID number, dates and times services were provided.

G. A certificate of compliance must be completed and provided to the PCS Fire Marshal, Food & Nutrition Project Coordinator, or their designees each time maintenance or repair work is performed on a fire suppression system.

· Areas not covered or improperly covered by fire suppression systems shall be reported to the PCS Fire Marshal or their designee.

H. When additional maintenance and repair work outside the initial scope of work is discovered by the technician the following protocol shall occur:

· Deficiencies resulting in system impairment: Contact the following persons immediately to obtain approval on an emergency bases to repair the deficiencies while still on site:

· Wet Chemical Suppression Systems (cafeterias and facility food service areas): contact the Food & Nutrition Project Coordinator or designee.

· Wet Chemical Suppression Systems (Culinary Instruction) & Dry Chemical Suppression Systems: contact the PCS Fire Marshal or designee.

CONTRACTORS REQUIREMENTS

I.

J. When additional maintenance and repair work outside the initial scope of work is discovered by the technician the following protocol shall occur:

· Deficiencies that require repair, but which do not result in system impairment: Submit a proposal to one of the following persons to obtain a purchase order for repair at a later date:

· Wet Chemical Suppression Systems (cafeterias and facility food service areas): contact the Food & Nutrition Project Coordinator or designee.

· Wet Chemical Suppression Systems (Culinary Instruction) & Dry Chemical Suppression Systems: contact the PCS Fire Marshal or designee.

K. Maintenance and repair services will be performed at an hourly rate and materials to be billed at a percentage mark up on manufacturer’s wholesale price for parts and materials, regardless of manufacturer (cost plus mark-up %). At any time, manufacturers’ wholesale price lists may be requested to verify markup price.

NOTE: This bid does NOT establish an exclusive arrangement between the district and vendor to perform all repair services. See “Special Conditions” Section – under the heading: Non-Exclusive Agreement.

L. All systems will be left in normal operable condition. This shall include resetting. If for any reason this cannot be accomplished, one of the following shall be notified before the inspector leaves the premises:

· During normal working hours (0800 – 1700 M-F, except holidays)

· Wet Chemical Suppression Systems (cafeterias and facility food service areas): contact the Food & Nutrition Project Coordinator or designee.

· Wet Chemical Suppression Systems (Culinary Instruction) & Dry Chemical Suppression Systems: contact the PCS Fire Marshal or designee.

· For after-hours situations, contact Pinellas County Schools Police at (727) 547-7221 for assistance.

M. The contractor shall not use personnel with suspended or revoked licenses or permits, nor individuals without level 2 security screening.

N. The contractor shall take direction only from the PCS Fire Marshal, Food & Nutrition Project Coordinator or their designees. The contractor may be liable to pay for changes at his own expense if direction is taken from unauthorized personnel.

O. The contractor shall provide a contact person to include phone number and cell phone number who will receive work-related calls from the PCS Fire Marshal, Food & Nutrition Project Coordinator or their designees. Utilize the form on the Bid Proposal Section for this purpose.

P. The contractor must reference the district’s purchase order number as well as the work order number found on the purchase order form on all invoices associated with work performed. Separate purchase orders will be issued for each maintenance, repair and emergency service activity.

· Invoices for work performed should be submitted within five (5) working days of completion for prompt payment processing.

Q. Normal working hours for this contract are from 7 a.m. to 4 p.m., Monday through Friday, during the regular school year unless authorized by the PCS Fire Marshal, Food & Nutrition Project Coordinator or their designees.

R. All maintenance and repair work shall be scheduled at least forty-eight hours in advance with the site-based administrator (Principal/Facilities Manager) or the Head Plant Operator.

S. No work shall be performed on any approved legal holiday, and/or School Board approved holiday, during FCAT testing, or other School Board approved closures, (i.e. Winter and Spring Break), unless prior arrangements have been made through the PCS Fire Marshal, Food & Nutrition Project Coordinator or their designees.

T. If work is to be accomplished during evenings, weekends, or holiday periods, district personnel will be made available at the site to enable contractor access to the facility. All such work of this nature is to be coordinated and authorized through the PCS Fire Marshal, Food & Nutrition Project Coordinator or their designees.

U. All labor and materials furnished shall be subject to inspection by the PCS Fire Marshal, Food & Nutrition Project Coordinator or their designees. Any deviations or non-compliance with the terms of this contract shall be rectified promptly upon notification. Repeated lack of prompt correction shall be cause for termination of this contract.

V. The project shall be under the charge and care of the contractor and the contractor shall take every precaution against injury or damage to the facility until acceptance of the work by the PCS Fire Marshal, Food & Nutrition Project Coordinator, or their designees.

· In the event such injury or damage has occurred, the contractor shall rebuild, repair or make good at its expense, while at the job site, and prior to the acceptance of the PCS Fire Marshal, Food & Nutrition Project Coordinator, or their designees.

W. The contractor shall conduct its work with as little disruption as possible to the operation of the facility where the work is being performed. When necessary, the contractor shall maintain barricades, maintain lights and take other such precautions to protect life and property, and shall be liable for all damages incurred by way of its actions or neglect of its employees at its expense. Removal of debris and site clean-up upon completion of maintenance and/or repair activities.

X. The contractor shall start all work considered to be non-emergency related within five (5) days after receipt of purchase order number or work order number. Work is to be completed in a timely manner. Repeated failure to complete projects on schedule, high numbers of call-backs or extreme incompetence shall be cause for termination of this contract.

Y. All emergency calls made before 4 p.m. as determined by the PCS Fire Marshal, Food & Nutrition Project Coordinator, or their designees shall have a response within (2) hours on the same day. Repeated failures to respond to an emergency call in a timely manner shall be cause for termination of this contract.

Z. The contractor shall adhere to all noise abatement performance standards for all construction equipment as established by county or state ordinances for work sites during specified hours.

AA. The contractor shall maintain an adequate supply of materials, supplies, personnel, etc. to perform services required to ensure work can be performed in a timely manner. Repeated and documented instances of using substandard materials, supplies, personnel, failure to provide services in a timely manner, or failure to adequately clean-up sites and remove debris when work is complete, shall constitute grounds for termination of this contract.

AB. Follow-up work or call-backs to correct work deficiencies shall not be charged to the district if the work is the result of the Contractor’s negligence.

AC. At a minimum, the contractor’s employees shall conduct themselves in accordance with the following guidelines:

· The contractor and all its employees are required to sign in and out at the main office or other designated places upon arrival and when leaving the job site, if applicable.

· All subcontractors are also required to follow this procedure with the prime Contractor responsible for assuring compliance.

· All employees must carry proper identification such as: company shirt with logo or company ID badge.

· All workers must prominently display a district issued Level 2 security screening badge at all times when on the job site (See Level 2 screening requirements located under the “Special Conditions Section” of the Request for Quotation).

· Any contractor or sub-contractor found on any district property without proper Level 2 clearance shall be removed by law enforcement officials and the district shall not be held liable for such action.

· This action could also result in the contractor being declared in breach of contract and constitute cause for termination of this agreement.

· Workmen using foul or abusive language or presenting an offensive appearance (as determined by the Principal/Facility Manager, Head Plant Operator, the PCS Fire Marshal, Food & Nutrition Project Coordinator, or their designees) shall be asked to leave the job site.

· Radios or other audio devices are not to be used on district property.

· Smoking is prohibited on district property.

· The contractor shall comply with all Civil Rights Legislation.

1.2 LICENSURE

A. For this contract the contractor shall possess a Fire Equipment Dealer Class D license issued by the State Fire Marshal for Fire Suppression Systems in accordance with Florida Statutes 633.061, 633.065, and State Fire Marshal Rule 69A-21 FAC.

B. Each individual performing the work of servicing, recharging, repairing or installing fire extinguishers or pre-engineered systems for the district’s Fire Suppression Systems shall possess a valid and subsisting permit issued by the State Fire Marshal’s Office. The contractor’s inspectors shall be full-time employees.

1.3 LOCATION OF BUSINESS OFFICE

A. The contractor shall maintain a permanent bona fide fully operational place of business located within a fifty (50) mile radius of the district’s Central Administration Building to ensure timely and prompt response to emergency calls.

B. The contractor shall be accessible by a local or toll-free telephone number during regular business hours. Local or toll-free contact number for emergencies shall be available twenty-four (24) hours a day, seven (7) days a week.

C. The contractor shall have documented evidence that the prime and sub-contractors have a business license under the same legal entity for a period of four (4) continuous years prior to the date of this bid.

· “Legal entity” is defined as the same company, corporation, partnership, or sole proprietorship, or a separate company, corporation, partnership, or sole proprietorship that is a successor-in-interest to the previous entity.

· In the case of a separate, successor-in-interest entity, that entity must have maintained a business license for a period of four (4) continuous years prior to the date of this bid.

1.4 CODES AND REGULATIONS

A. All work (including but not limited to) corrective maintenance and repair shall be performed in accordance with the following codes, regulations, rules, standards and/or statutes.

· NFPA 10 “Standard for Portable Fire Extinguishers”.

· NFPA 17 “Standard for Dry Chemical Extinguishing Systems”.

· NFPA 17A “Standard for Wet Chemical Extinguishing Systems”.

· NFPA 72 “National Fire Alarm and Signaling Code”.

· NFPA 96 “Standard for Ventilation Control and Fire Protection of Commercial Cooking Equipment”.

· State Fire Marshal Rule, Chapter 69A-21, 69A-46, 69A-58 & 69A-60 FAC. (Current).

· Florida Statues, Chapter 633 (Current).

· Florida Fire Prevention Code (FFPC). (Current edition).

· Occupational Safety and Health Act (OSHA).

· Code of Federal Regulations (CFR) 49 parts 100-185; 29 parts 1900-1910. END.

· Compressed Gas Association (CGA) C-1, C-6, C-6.1, C-6.3.

· Florida Building Code (FBC) – (Current edition).

· Underwriter’s laboratories (UL).

· Factory Mutual (FM).

· United States Department of Transportation (US DOT).

· All applicable state codes and standards.

· Manufacture’s instruction manuals and all applicable addenda.

In case any of these codes, regulations, rules, standards, and/or statutes are revised and reissued, all work performed shall conform to the revised code, regulation, rule, standard, and/or statute without additional cost to Pinellas County Schools.