Request for Quotation

#25-JG-027-B

FOR

CHEMICAL FIRE SUPPRESSION SYSTEMS:

MAINTENANCE & REPAIR SERVICES: (RE-

POST)

RFQ 25-JG-027-B Posted

Monday, January 12, 2026

Quotes Due

Before 3:00 pm on February 10, 2026

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. BID SPECIFICATIONS

SECTION 4. PRICING PROPOSAL

SECTION 5. BID PROPOSAL

Attachments:

A - Insurance Specifications for Contractors

B - Bid Protest Procedure

C - Bid_Evaluation_Form_25-JG-027B

D - Chemical_Fire_Suppression_Site_List_25-JG-027B

E - Contractor_Requirements_25-JG-027B

F - Technical_Specifications_and_Requirements_25-JG-027B

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

RFQu# 25-JG-027-B

SCOPE OF WORK

SCOPE

The purpose and intent of this Request for Quotation is to select a properly certified licensed contractor to ensure high levels of operational standards to Chemical Fire Suppression Systems at Pinellas County

School facilities, countywide.

The selected contractor shall provide all labor, material and equipment necessary to perform corrective and preventative maintenance and repair services of pre-engineered fire suppression systems in compliance with reference codes, regulations, rules, standards and/or statutes on an as needed basis.

Bidder Due Diligence - The Bidder, having visited the proposed site of the project, familiarized themselves with the local conditions, nature and extent of the work, Bidding Requirements, Contract

Documents, including all insurance requirements, as prepared does submit the following bid to furnish all labor, materials, tools, both consumable or not, equipment, rentals, rolling stock, transportation, freight, Federal, State, County, City or local Municipal taxes of any kind, permits, licenses and fees for fuel surcharges, environmental disposal, waste management or any other fees necessary to complete the work indicated by the above referenced project and documents shall be included in your bid.

DELIVERY INFORMATION

F.O.B Destination Point:

Countywide All Listed Facilities

Please refer to the list of locations posted as a separate attachment. This list includes all kitchen, paint booth and culinary suppression systems that will be serviced under this contract.

PURCHASING CONTACT

Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.

The procurement contact for this bid is Jena Grage and can be reached at gragej@pcsb.org, RFQu# 25-JG-027-B

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 12/02/2025 can be found at the following link:

https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandCon ditionsFINAL1222025.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on February 25, 2026, and end May 27, 2027. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for One (1) additional two (2)-year period.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandConditionsFINAL1222025.pdf https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandConditionsFINAL1222025.pdf

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2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$50,000 for the initial contract period, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

This bid will be awarded ALL or NONE to the lowest responsive and responsible bidder with the highest point score. All proposals will be scored using the point system found on the Bid Evaluation Form, posted as a separate attachment. Points will be awarded for each criterion based upon the percentage spread between each bidder’s pricing compared to the lowest bidder’s pricing for each criterion.

SERVICE REQUIREMENTS

1. Replacement parts shall be made available in sufficient supply to keep equipment purchased from this bid in operational condition for a minimum of five (5) years after equipment delivery and acceptance. After expiration of any warranties and during this five (5) year period, all required parts shall be shipped within sixty (60) days after receipt of the District’s purchase order.

2. If requested by the District, the Bidders must be prepared to provide a free demonstration of the equipment sold under this bid to acquaint the District staff with its operation.

3. The successful bidder shall include the cost of installation when requested in the specifications. If the specification calls for assembly by the vendor, equipment shall be

RFQu# 25-JG-027-B assembled either before or upon delivery. If equipment is assembled prior to delivery, the vendor must package merchandise appropriately and take all necessary precautions to avoid damage in transit. The recipient shall make every attempt to inspect merchandise upon delivery, if possible, and make note of any damage on the bill of lading. Damaged goods discovered after delivery personnel have left, shall be reported to the vendor within ten (10) calendar days of receipt for replacement or repair. When installation is complete, the vendor will be responsible to dispose of all packing materials, and to leave the site in a clean and orderly state.

4. The vendor will be expected to make simple electrical or plumbing connections to existing utilities to confirm that equipment is functioning properly. Under no circumstances will the vendor be required to run new electrical or plumbing service to the equipment, unless specifications call for this. In these cases, only licensed contractors shall perform the work, and the vendor must provide an acceptable insurance certificate to the district before work commences.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. If this bid requires that you work on our premises, an attachment titled: Insurance Specifications for Contractor/Suppliers will be included giving details.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

http://fieldprintflorida.com/

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WARRANTY

All equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified. All work performed by the General Contractor and/or Sub-Contractors shall be warranted to be free from defects in materials and workmanship for a period of not less than one (1) year from the date of final completion of a project including of all punch list.

INVOICES & PAYMENT TERMS

Invoices shall be submitted monthly, except for emergency service repairs which should be submitted within five (5) working days of completion for prompt payment processing.

In order to process payment promptly, please submit the original invoice bearing the company letterhead, billing address and purchase order number to the Accounts Payable Department, Pinellas County School

Board, accountpayable@pcsb.org.

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates as outlined on the Pinellas

County Schools website will vary each year depending upon our negotiated personnel calendar and when the holidays actually fall. Be sure to check the site for specific dates here:

https://www.pcsb.org/staffcalendar.

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

January 12, 2026

Deadline to Additional Information or

Clarifications:

January 28, 2026, 3:00pm

Bids Due: February 10, 2026, 3:00pm https://www.pcsb.org/staffcalendar

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Evaluate Bids and Make Selection of

Contractor(s):

2/10/2026 through 2/20/2026

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

2/23/2026, Facilities Design and Construction

Department

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Wednesday, January 28, 2026.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, shall be made public immediately following the bid due date and time expiring. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published or until 30 days after opening the bids, proposals, or final replies, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

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PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

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RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

mailto:brownangel@pcsb.org

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• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

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BID SPECIFICATIONS

BID SPECIFICATIONS

METHOD OF EVALUATION

This bid will be evaluated using a point system applied to a set of evaluation criteria listed on the bid evaluation form. The bidder achieving the highest point score will be recommended for award of the contract. The lowest price (or highest discount) will receive points as stated on the bid evaluation form which has been posted under the attachment section. All other bids will be scored based upon the cost spread in relation to the lowest bid (or highest discount). Scores will be rounded up or down to the nearest whole number.

Examples:

Straight Time for Permitted Technician and Helper

• If the lowest hourly rate for an employee is $50 it would thus receive a 50-point score.

• If the second lowest bid is $62 it would thus receive a 40-point score.

• If the third lowest bid is $80 it would thus receive a 31-point score.

Nights, Weekends Including Emergencies for Permitted Technician and Helper

• If the lowest hourly rate for an employee is $50 it would thus receive a 25-point score.

• If the second lowest bid is $62 it would thus receive a 20-point score.

• If the third lowest bid is $80 it would thus receive a 16-point score.

Materials & Supplies: Cost + Mark-Up Percentage

• If the lowest mark-up percentage for materials and supplies is 10% it would thus receive a 5-point score.

• If the second lowest bid is 12% it would thus receive a 4-point score.

• If the third lowest bid is 15% it would thus receive a 3-point score.

TYPES OF SYSTEMS

Please refer to the list of locations posted as a separate attachment. It is suggested that the bidder visit each site, compare the specifications with the work to be completed to familiarize themselves with all conditions. Failure to do so will in no manner relieve the successful bidder from necessary furnishing of materials or performing any of the work that may be required to carry out and/or complete the contract in accordance with true intent and meaning of the attached specifications.

NOTE: Additional locations may be added to the scope of this bid during the contract period at the same unit pricing established by this bid for the manufacturer type of system installed.

REQUIRED SUBMITTALS

The following submittals are required along with your sealed bid proposal:

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• Name, address and phone number of the bidder’s contact person, utilize the form entitled:

Bidder's Contact Information in the Bid Proposal section of this Request for Quotation.

• A minimum of five (5) references from customers for whom you have performed work of similar scope and size as this contract. Utilize the enclosed forms in the Bid Proposal section of this

Request for Quotation.

• Copy of valid and current Fire Equipment Dealer Class D license issued by the State Fire Marshal for Fire Suppression Systems in accordance with Florida Statutes 633.061, 633.065 and State Fire

Marshal Rule 69A-21, FAC.

• Documented evidence that the Prime and Sub-Contractors have been doing business and licensed under the same legal entity for a period four (4) continuous years prior to this bid. Upload documentation to the Bid Proposal section of this Request for Quotation.

• Documented evidence that the contractor has the ability to perform work in accordance with

NFPA 17, NFPA 17A, & NFPA 96, (but not limited to). Upload documentation to the Bid

Proposal section of this Request for Quotation.

• The successful bidder shall provide a list of all sub-contractors that will be providing services for this project with their bid proposal. All subcontractors shall have the required licensing within their respective trade and be pre-approved by PCSB, as well as meet all background screening requirements. Utilize the Proposed Subcontractor Form in the Bid Proposal section of this

Request for Quotation.

SUBCONTRACTING

The Successful Contractor shall not subcontract any work described in this contract to others for work or services performed during the term of this contract unless prior, written authorization is obtained from the

Facilities, Planning, Design & Construction Department and the corresponding department (Food &

Nutrition and/or Maintenance Department). In the event that the use of a subcontractor is necessary, attached is the required Proposed Subcontractor Form. If the use of a subcontractor is approved, it shall be the sole responsibility of the bid award Contractor to regulate and guarantee work. The bid award Contractor is also responsible to pay subcontractor(s) expenses at no cost to the district. In addition, it is the bid award Contractor’s responsibility to ensure that their subcontractor(s) meet Pinellas

County School District’s bid qualifications as does a vendor.

The successful Contractor is responsible for all payments, invoicing and documentation to their subcontractor(s). Pinellas County School District will NOT be held responsible for ANY subcontractor payments.

No purchase order payment will be issued to anyone other than the successful Contractor.

WORK EXPERIENCE & BUSINESS OFFICE

Bidder shall provide documented evidence that the prime and sub-contractors have a business license under the same legal entity for a period of four (4) continuous years prior to this bid. “Legal entity” is defined as the same company, corporation, partnership, or sole proprietorship, or a separate company, corporation, partnership, or sole proprietorship that is a successor-in-interest to the previous entity. In the case of a separate, successor-in-interest entity, that entity must have maintained a business license for a period of four (4) continuous years prior to this bid.

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SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

A. enter an occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase

“locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.

DISCOUNTS, REBATES AND CREDITS

All goods, services or monies received as the result of any equipment or USDA Foods rebate shall be credited to the School Food Authority’s nonprofit food service account.

CIVIL RIGHTS

The awarded vendor shall comply with Title VI of the Civil Rights Act of 1964, as amended; USDA regulations implementing Title IX of the Education Amendments; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of l975; 7 C.F.R. Parts 15, 15a, and 15b; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement—Nutrition Programs and Activities, and any additions or amendments.

CONTRACTOR REQUIREMENTS, TECHNICAL SPECIFICATIONS AND REQUIREMENTS

Please review attached Contractor Requirements and Technical Specifications and Requirements provided as two (2) separate attachments located under the attachments section of this Request for Quotation.

RFQu# 25-JG-027-B

PRICING PROPOSAL

CATEGORY 1 - LABOR RATES: GENERAL REPAIRS AND SERVICES

UNIT PRICING: Provide firm unit pricing as requested below, and include all supervision, personnel, supplies, equipment, vehicles etc. in order to provide services, as requested to facilities, countywide. All fees, charges and expenses of any kind, including travel portal to portal shall be factored into hourly rates bid. All spaces should be completed, or your bid could be declared non-responsive. (*) Emergency repair calls during normal working hours are billed at normal rates.

Line Item Description Hourly Rates Unit Cost

1 Permitted Technician (Straight Time: M-F 7:00 AM -

4:00 PM)

Hourly

2 Supervision (Straight Time: M-F 7:00 AM - 4:00 PM) Hourly

3 Helper (Straight Time: M-F 7:00 AM - 4:00 PM) Hourly

4 Permitted Technician (Nights and Weekends: After

Normal Hours) Hourly

5 Supervision (Nights and Weekends: After Normal Hours) Hourly

6 Helper (Nights and Weekends: After Normal Hours) Hourly

7 Permitted Technician (Emergencies: Nights and

Weekends - After Normal Working Hours) (*) Hourly

8 Supervision (Emergencies: Nights and Weekends - After

Normal Working Hours) (*) Hourly

9 Helper (Emergencies: Nights and Weekends - After

Normal Working Hours) (*) Hourly

TABLE 2 - 6 - YEAR MAINTENANCE SERVICE

Estimated quantity shall be As Required.

Line Item Service Required Estimated

Quantity Unit of

Measure Unit Cost Total

1 6 - Year Maintenance Service 1 Each

TABLE 3 - MATERIALS & SUPPLIES

RFQu# 25-JG-027-B

Bidder(s) shall indicate the percentage of markup on manufacturer’s wholesale price for parts and materials, regardless of manufacturer (cost plus markup %). Invoices shall be submitted upon request.

Line Item Manufacturer Unit of Measure Markup (%)

1 Amerex Each

2 Ansul Each

3 CaptiveAire Each

4 Kiddie Each

5 Pyrochem Each

RFQu# 25-JG-027-B

BID PROPOSAL

BIDDER'S CONTACT INFORMATION*

Please download the below documents, complete, and upload.

• Bidder's_Contact_Informatio...

*Response required

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

CUSTOMER REFERENCE*

Please download the below documents, complete, and upload.

• Customer_Reference_Form.docx

*Response required https://government-project.s3.us-west-2.amazonaws.com/224017/f4e6dfd1-66fe-48d0-98b5-e42e20ece3f7_Bidder%27s_Contact_Information.docx http://www.uscis.gov/portal/site/uscis https://government-project.s3.us-west-2.amazonaws.com/224017/91c019b9-eaa7-4853-b393-1b63729b6b2b_Customer_Reference_Form.docx

RFQu# 25-JG-027-B

EQUIPMENT DEALER LICENSE*

Copy of valid and current Fire Equipment Dealer Class D license issued by the State Fire Marshal for Fire

Suppression Systems in accordance with Florida Statutes 633.061, 633.065 and State Fire Marshal Rule

69A-21, FAC. Upload documentation here.

*Response required

BUSINESS LEGAL ENTITY*

Documented evidence that the Prime and Sub-Contractors have been doing business and licensed under the same legal entity for a period of four (4) continuous years prior to this bid. Upload documentation here.

*Response required

EVIDENCE OF EXPERIENCE*

Documented evidence that the contractor has the ability to perform work in accordance with NFPA 17, NFPA 17A, & NFPA 96, (but not limited to). Upload documentation here.

*Response required

SUBCONTRACTOR INFORMATION*

Please download this form and provide a list of subcontractors that you intend to sub any portion of this project to in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3). Upload the form here when completed.

• Proposed_Subcontractor_Form...

*Response required

FACTORY AUTHORIZED MAINTENANCE & REPAIR SERVICE MANUFACTURERS*

Please download this form and list those manufacturers for which you can provide factory authorized maintenance & repair service. Upload documentation here.

• Factory_Authorized_Manufact...

*Response required

PERMITTED TECHNICIAN*

How many service technicians do you employ that have a permit?

*Response required

EMERGENCY CALLS MADE BEFORE 4 P.M. AS DETERMINED BY THE PROJECT

COORDINATOR (OR DESIGNEE) SHALL HAVE A RESPONSE WITHIN 2 HOURS ON THE

SAME DAY. REPEATED FAILURES TO RESPOND TO AN EMERGENCY CALL IN A

TIMELY MANNER SHALL BE CAUSE FOR TERMINATION OF THIS CONTRACT.**

Are you capable of complying with the 2-hour emergency response time as stated above?

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/224017/b849cfab-772f-48cd-a27e-1765077697b3_Proposed_Subcontractor_Form.docx https://government-project.s3.us-west-2.amazonaws.com/224017/15522297-bbb6-4a4a-a924-2a51eed7618f_Factory_Authorized_Manufacturers_for_Maintenance_and_Repair_Service.docx

RFQu# 25-JG-027-B

LIST THE NUMBER OF FULL-TIME EMPLOYEES THAT WILL BE ASSIGNED TO THIS

CONTRACT THAT ARE QUALIFIED TO PROVIDE THE TYPE OF SERVICES DESCRIBED

IN THIS BID. CONTRACTOR MUST HAVE AT LEAST ONE PERMITTED TECHNICIAN ON

SITE FOR EACH PROJECT.**

Number of employees:

*Response required

WARRANTY INFORMATION*

Please provide a description of your warranty policy.

*Response required

FORMS

Please review forms.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

*Response required

SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below documents, complete, and upload.

• Sworn_Statement.pdf

*Response required

DRUG FREE WORKPLACE CERTIFICATION*

Please download the below documents, complete, and upload.

• Drug_Free_Workplace_Certifi...

*Response required

DEBARMENT FORM AD-1048*

Please download the below documents, complete, and upload.

• Debarment_Form_AD-1048.pdf

*Response required

CERTIFICATION REGARDING LOBBYING FOR EXPENDITURE OF FEDERAL FUNDS*

Please download the below documents, complete, and upload.

• Certification_Regarding_Lob...

*Response required https://government-project.s3.us-west-2.amazonaws.com/94262/a15d7a22-238c-4287-9847-0da797c3a3ba_Human_Trafficking_Affidavit_for_Contractors.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NAZVPTXI%2F20260112%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260112T130653Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjECQaCXVzLXdlc3QtMiJHMEUCIBhlnD2mpAXr%2BdOSPMYVLZ06q0K%2Bom0%2Bb3n5sKW9yFqjAiEA3PmbjPA59ullPzi9k397bqhPry5Wm%2BWaSiDQNB%2BnWc8qjgUI7f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDKJiObdpNhev%2B9clDyriBP5yXELoRdUHxQmLUIOjPTlQoqAbuwnE3eMxaH088mOz5syb%2Fa9NhJWrTiG2GvzeFtLc2BW4PDcgBDsz6X7yE%2BnF3TYf8w0jpoQCAuajh4gXfWKODqgjqlM9%2BbFPnkssCk0%2BubXV1gpGi2%2FlbLlOzH6Tx6Mj4Wj%2BuYCQEnVkNrgnnujWJGISXrI69%2F9LqQkthMk9zttkwKVpwYrbHsD9fUj1jxHYQBuZO4UOhY66fN9CL4x6cknV0%2BTYCAd1Ftmegn5hCsNKVMpEgPHc2mHN%2Bkr3pIMPIC9EioOuzaI%2BNDhMnOpr4lFCM8SMjYDXU7PtsnHogpJGzY2eSDdZVoCPD%2FM63xveFODz6vErwD2iGFMlPNf7Ky3vw%2BXfXJSn%2F7FR8%2B05p8PE8DK%2F4poYJKG2ycTHon6cr2VGKM8%2BqTBh%2F2q%2BWJJUk%2Ba3RfFzNx0b2iQYGpfY0V7jaUvjV%2BjsqFgdGjofOUWBjDeRINLGHoBylAoUZCRps948uJERkLK%2FDweQbZ7E1%2FNelJJHNTNg0kzNz%2Be964w1KQiB64Ljxw6dRtBt8TispJltQ3t%2FWoo7veyMBNadGx4x1HOVZp2PWPEcKJUMYbjQfjfZPFOAPybMiyIIJpUPeV3aknTexj5W9jyDQAkDECJzbBZDAW8vQfHMrphVKrCvBmkXbcfBc14VXHNBMyL0t%2FtHj50490RusBs%2FOrAVSphgG0IniCmthERyGv7dCBgJ2LoiUEQ9AjsRmjqNez2nXI%2Frf9LveHgxNkHUdwnN7UhvChyxwVZMHpFnSxoWho0HaxAEveFxiAVbS0F6ieUwu8yTywY6mQERMyyV5pl3rCXWQUnjVy%2FfK8nVmnbybhEAl37BATVv499LNI41o40egX8cZ8GVpVm9J6CHvsIGPmDg3viENt%2FR9pEybbOuNpMtyrkEULjVwmOJFsxQkF4BDURuaoWGHiqeY0XfPjQISRzk9F431I3Er0milz78w0SIlCxP7IPSJrdW51m6%2BgqdwFyQAByO8NjlwIHVkOAERfs%3D&X-Amz-Signature=2436460cf7cb9190a3834c30a849bd1970b8ec533b2736d42b33cb9874ab821f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Human_Trafficking_Affidavit_for_Contractors.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/94262/7efce893-4782-47cb-8d70-0e4344a8e985_Sworn_Statement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NAZVPTXI%2F20260112%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260112T130653Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjECQaCXVzLXdlc3QtMiJHMEUCIBhlnD2mpAXr%2BdOSPMYVLZ06q0K%2Bom0%2Bb3n5sKW9yFqjAiEA3PmbjPA59ullPzi9k397bqhPry5Wm%2BWaSiDQNB%2BnWc8qjgUI7f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDKJiObdpNhev%2B9clDyriBP5yXELoRdUHxQmLUIOjPTlQoqAbuwnE3eMxaH088mOz5syb%2Fa9NhJWrTiG2GvzeFtLc2BW4PDcgBDsz6X7yE%2BnF3TYf8w0jpoQCAuajh4gXfWKODqgjqlM9%2BbFPnkssCk0%2BubXV1gpGi2%2FlbLlOzH6Tx6Mj4Wj%2BuYCQEnVkNrgnnujWJGISXrI69%2F9LqQkthMk9zttkwKVpwYrbHsD9fUj1jxHYQBuZO4UOhY66fN9CL4x6cknV0%2BTYCAd1Ftmegn5hCsNKVMpEgPHc2mHN%2Bkr3pIMPIC9EioOuzaI%2BNDhMnOpr4lFCM8SMjYDXU7PtsnHogpJGzY2eSDdZVoCPD%2FM63xveFODz6vErwD2iGFMlPNf7Ky3vw%2BXfXJSn%2F7FR8%2B05p8PE8DK%2F4poYJKG2ycTHon6cr2VGKM8%2BqTBh%2F2q%2BWJJUk%2Ba3RfFzNx0b2iQYGpfY0V7jaUvjV%2BjsqFgdGjofOUWBjDeRINLGHoBylAoUZCRps948uJERkLK%2FDweQbZ7E1%2FNelJJHNTNg0kzNz%2Be964w1KQiB64Ljxw6dRtBt8TispJltQ3t%2FWoo7veyMBNadGx4x1HOVZp2PWPEcKJUMYbjQfjfZPFOAPybMiyIIJpUPeV3aknTexj5W9jyDQAkDECJzbBZDAW8vQfHMrphVKrCvBmkXbcfBc14VXHNBMyL0t%2FtHj50490RusBs%2FOrAVSphgG0IniCmthERyGv7dCBgJ2LoiUEQ9AjsRmjqNez2nXI%2Frf9LveHgxNkHUdwnN7UhvChyxwVZMHpFnSxoWho0HaxAEveFxiAVbS0F6ieUwu8yTywY6mQERMyyV5pl3rCXWQUnjVy%2FfK8nVmnbybhEAl37BATVv499LNI41o40egX8cZ8GVpVm9J6CHvsIGPmDg3viENt%2FR9pEybbOuNpMtyrkEULjVwmOJFsxQkF4BDURuaoWGHiqeY0XfPjQISRzk9F431I3Er0milz78w0SIlCxP7IPSJrdW51m6%2BgqdwFyQAByO8NjlwIHVkOAERfs%3D&X-Amz-Signature=470dedb17bdc6cd55bf847991eacc986354bfc7324ba2d217c2c106068859332&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sworn_Statement.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/94262/4a7085b9-98b8-474b-a577-6120e75b1577_Drug_Free_Workplace_Certification_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NAZVPTXI%2F20260112%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260112T130653Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjECQaCXVzLXdlc3QtMiJHMEUCIBhlnD2mpAXr%2BdOSPMYVLZ06q0K%2Bom0%2Bb3n5sKW9yFqjAiEA3PmbjPA59ullPzi9k397bqhPry5Wm%2BWaSiDQNB%2BnWc8qjgUI7f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDKJiObdpNhev%2B9clDyriBP5yXELoRdUHxQmLUIOjPTlQoqAbuwnE3eMxaH088mOz5syb%2Fa9NhJWrTiG2GvzeFtLc2BW4PDcgBDsz6X7yE%2BnF3TYf8w0jpoQCAuajh4gXfWKODqgjqlM9%2BbFPnkssCk0%2BubXV1gpGi2%2FlbLlOzH6Tx6Mj4Wj%2BuYCQEnVkNrgnnujWJGISXrI69%2F9LqQkthMk9zttkwKVpwYrbHsD9fUj1jxHYQBuZO4UOhY66fN9CL4x6cknV0%2BTYCAd1Ftmegn5hCsNKVMpEgPHc2mHN%2Bkr3pIMPIC9EioOuzaI%2BNDhMnOpr4lFCM8SMjYDXU7PtsnHogpJGzY2eSDdZVoCPD%2FM63xveFODz6vErwD2iGFMlPNf7Ky3vw%2BXfXJSn%2F7FR8%2B05p8PE8DK%2F4poYJKG2ycTHon6cr2VGKM8%2BqTBh%2F2q%2BWJJUk%2Ba3RfFzNx0b2iQYGpfY0V7jaUvjV%2BjsqFgdGjofOUWBjDeRINLGHoBylAoUZCRps948uJERkLK%2FDweQbZ7E1%2FNelJJHNTNg0kzNz%2Be964w1KQiB64Ljxw6dRtBt8TispJltQ3t%2FWoo7veyMBNadGx4x1HOVZp2PWPEcKJUMYbjQfjfZPFOAPybMiyIIJpUPeV3aknTexj5W9jyDQAkDECJzbBZDAW8vQfHMrphVKrCvBmkXbcfBc14VXHNBMyL0t%2FtHj50490RusBs%2FOrAVSphgG0IniCmthERyGv7dCBgJ2LoiUEQ9AjsRmjqNez2nXI%2Frf9LveHgxNkHUdwnN7UhvChyxwVZMHpFnSxoWho0HaxAEveFxiAVbS0F6ieUwu8yTywY6mQERMyyV5pl3rCXWQUnjVy%2FfK8nVmnbybhEAl37BATVv499LNI41o40egX8cZ8GVpVm9J6CHvsIGPmDg3viENt%2FR9pEybbOuNpMtyrkEULjVwmOJFsxQkF4BDURuaoWGHiqeY0XfPjQISRzk9F431I3Er0milz78w0SIlCxP7IPSJrdW51m6%2BgqdwFyQAByO8NjlwIHVkOAERfs%3D&X-Amz-Signature=2875086f94f36a6487c900447d4d1f84f4ee27ffc5aa7c04e930a02ecf4c0f83&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Drug_Free_Workplace_Certification_Form.pdf%22&x-id=GetObject…