TECHNICAL_REQUIREMENTS.pdf
PDF 157 KB Posted
- Solicitation number
- 226060
- Issued by
- Pima County, Tucson City, Arizona
About this file
This document is a Technical Requirements document for Invitation for Bid No. 226060 issued by the City of Tucson's Business Services Department, Shared Services Procurement Division. The bid solicits proposals for automatic transmission rebuilding and exchange services across four transmission groups: General Motors, Chrysler Corporation, Ford Motor Company, and Allison Automatic Transmissions. The technical requirements outline detailed specifications for transmission rebuilding, including provisions for pricing, additional parts, torque converters, delivery, defective transmission replacement, transmission fluid requirements, repair protocols, and potential exchange unit options.
The bid requires contractors to provide comprehensive pricing for transmission rebuilds that include remove and replace labor rates, torque converters, and all necessary sensors/electrical components. Bidders must submit pricing for both base rebuild costs and additional parts that might be required to return transmissions to manufacturer specifications. The City of Tucson will be responsible for vehicle transportation to the contractor's facility, and the contractor must handle delivery of rebuilt or exchanged transmissions. Key requirements include using synthetic transmission fluid during rebuilds, only repairing the specific transmission originally sent, and potentially providing off-the-shelf exchange units that meet original manufacturer specifications, subject to the city's case-by-case approval.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Light_and_Heavy-Duty_Vehicle_Transmission_Rebuild_or_Exchange_Unit_Service.pdf | ||
| PRICE_PAGE.xlsx | XLSX spreadsheet | |
| OFFER_AND_ACCEPTANCE.IFB.pdf | ||
| HUD_5370_(exp_11.30.2023).pdf | ||
| HUD-SECTION_3.pdf | ||
| HUD_5369.PDF | ||
| HUD-5370-C1_(excl_11.30.2023).pdf |
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Text version
CITY OF TUCSON INVITATION FOR BID NO. 226060
TECHNICAL REQUIREMENTS
BUSINESS SERVICES DEPARTMENT Page 1 of 4 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Emily Clark
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4129
TECHNICAL REQUIREMENTS
For each of the Technical Requirements listed, Bidder must indicate compliance or non-compliance with the requirement. If you do not comply with the requirement, provide an explanation in the Exceptions section. Any deviations must be clearly presented.
• Group 1: General Motors Automatic Transmissions
• Group 2: Chrysler Corporation Automatic Transmissions
• Group 3: Ford Motor Company Automatic Transmissions
• Group 4: Allison Automatic Transmissions, Exchange Units Only
A. PRICE PAGE (GROUPS 1, 2, AND 3): If bidding on Group 1, 2, or 3, complete the corresponding section in the Price Page attached to the solicitation. Each transmission must include a torque converter if the torque converter is an integral part of the transmission. All pricing must include the remove and replace (R & R) labor rate. Transmissions listed in Groups 1, 2 and 3 will be completely rebuilt to manufacturer’s specifications. Rebuilt base bid must include the cost of any sensors / electrical components needed to cover transmission failure under the required warranty period. Rebuilt torque converters will either be purchased from the Contractor or other sources, whichever is determined to be in the best interest of the City.
Comply? YES __________ NO __________
N/A (NOT BIDDING ON GROUPS 1, 2, OR 3) __________
Exceptions:
B. COST (GROUPS 1, 2, AND 3): For transmissions rebuilt or exchanged by the Contractor, the City will pay only the cost as listed on the Price Page. The only additional charge that may be accepted is replacement of hard parts or transmission case, if needed.
Comply? YES __________ NO __________
N/A (NOT BIDDING ON GROUPS 1, 2, OR 3) __________
Exceptions:
BUSINESS SERVICES DEPARTMENT Page 2 of 4 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Emily Clark
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4129
C. ADDITIONAL PARTS (GROUPS 1, 2, AND 3): In addition to the rebuild base bid of each item, Bidders must provide pricing for various additional parts which may be required to return the transmission to manufacturer’s original specifications with latest upgrades.
Comply? YES __________ NO __________
N/A (NOT BIDDING ON GROUPS 1, 2, OR 3) __________
Exceptions:
D. PRICE PAGE (GROUP 4): If bidding on Group 4, complete the corresponding section in the Price Page attached to the solicitation. Each transmission must include a torque converter if the torque converter is an integral part of the transmission. All pricing must include the remove and replace (R & R) labor rate.
Comply? YES __________ NO __________
N/A (NOT BIDDING ON GROUP 4) __________
Exceptions:
E. TORQUE CONVERTER: Transmissions removed and replaced by the Contractor will include the installation of a rebuilt torque converter.
Comply? YES __________ NO __________
Exceptions:
F. TRANSPORTATION: The City of Tucson’s Fleet Services will be responsible for transporting any vehicles to the Contractor’s place of business for which transmission repairs will be performed.
Comply? YES __________ NO __________
BUSINESS SERVICES DEPARTMENT Page 3 of 4
Exceptions:
G. DELIVERY: Rebuilt or exchange transmissions will be picked up and delivered by the
Contractor at the City of Tucson’s service facilities. The Contractor will be responsible for any delivery costs involved.
Comply? YES __________ NO __________
Exceptions:
H. DEFECTIVE TRANSMISSION: In the event the transmission furnished fails upon initial installation, the Contractor will be responsible for the removal and replacement of the failed transmission at no additional cost to the City. The City will utilize its towing contractor to transport the vehicle to and from the Contractor’s facility and the Contractor will be responsible to reimburse the City for the towing charges incurred.
Comply? YES __________ NO __________
Exceptions:
I. TRANSMISSION FLUID: The City does not expect the Contractor to include transmission fluid for a rebuild unit for our shelf stock. However, the Contractor must include synthetic transmission fluid when rebuilding a transmission on a vehicle.
Comply? YES __________ NO __________
Exceptions:
BUSINESS SERVICES DEPARTMENT Page 4 of 4
J. REPAIR: The Contractor will only repair and return the transmission originally sent out by the City. If it is not repairable, the core is to be returned; the core will remain the property of the City.
Comply? YES __________ NO __________
Exceptions:
K. EXCHANGE: There may be occasions when the Contractor can provide an off-the-shelf exchange unit instead of rebuilding the unit provided by the City. The City will determine the acceptability of exchange units on a case-by-case basis. An exchange unit will be a re-manufactured unit that meets all of the original manufacturer’s specifications.
Comply? YES __________ NO __________
Exceptions:
| Comply YES: |
| NO: |
| NA NOT BIDDING ON GROUPS 1 2 OR 3: |
| Exceptions 1: |
| Exceptions 2: |
| Exceptions 3: |
| Comply YES_2: |
| NO_2: |
| NA NOT BIDDING ON GROUPS 1 2 OR 3_2: |
| Exceptions 1_2: |
| Exceptions 2_2: |
| Exceptions 3_2: |
| Comply YES_3: |
| NO_3: |
| NA NOT BIDDING ON GROUPS 1 2 OR 3_3: |
| Exceptions 1_3: |
| Exceptions 2_3: |
| Exceptions 3_3: |
| Comply YES_4: |
| NO_4: |
| NA NOT BIDDING ON GROUP 4: |
| Exceptions 1_4: |
| Exceptions 2_4: |
| Exceptions 3_4: |
| Comply YES_5: |
| NO_5: |
| Exceptions 1_5: |
| Exceptions 2_5: |
| Exceptions 3_5: |
| Comply YES_6: |
| NO_6: |
| Exceptions 1_6: |
| Exceptions 2_6: |
| Exceptions 3_6: |
| delivery costs involved: |
| NO_7: |
| Exceptions 1_7: |
| Exceptions 2_7: |
| Exceptions 3_7: |
| to reimburse the City for the towing charges incurred: |
| NO_8: |
| Exceptions 1_8: |
| Exceptions 2_8: |
| Exceptions 3_8: |
| transmission fluid when rebuilding a transmission on a vehicle: |
| NO_9: |
| Exceptions 1_9: |
| Exceptions 2_9: |
| Exceptions 3_9: |
| Comply YES_7: |
| NO_10: |
| Exceptions 1_10: |
| Exceptions 2_10: |
| Exceptions 3_10: |
| Comply YES_8: |
| NO_11: |
| Exceptions 1_11: |
| Exceptions 2_11: |
| Exceptions 3_11: |
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