TE 1 Annex H Facility Maintenance Maintenance of Fort Lee Fire Protection Systems(1Nov2021).docx
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- Solicitation number
- W91QF523R0001
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This performance work statement outlines requirements for a non-personal services contract to provide maintenance and inspection services for fire protection systems at Fort Lee, Virginia. The contractor shall be responsible for preventative maintenance, inspections, testing, service, and repairs of fire alarms, sprinklers, kitchen suppression systems, and mass notification systems. Key responsibilities include implementing inspection and testing schedules according to UFC standards, responding to urgent calls within two hours, and notifying occupants before conducting scheduled work. The contractor must hold applicable state licenses and certifications, with technicians maintaining minimum certification levels throughout the contract. Repairs shall adhere to UFC, NFPA, and manufacturer requirements. The solicitation number for this opportunity is W91QF523R0001, with responses due by December 16, 2022.
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Other files
| File | Type | Posted |
|---|---|---|
| Ft Lee Fire Protection RFI Questions for Clarification 01.pdf | ||
| Annex A-Overarching PWS Template Maintenance of Fort Lee Fire Protection Systems(1Nov2021).docx | DOCX document | |
| Evaluation of Past Performance.docx | DOCX document | |
| (TE 2) BaseMap - Site Map Main Post.pdf | ||
| (TE 3) EO 13834 (TE 3).doc | DOC document | |
| RFP -W91QF523R0001 -.pdf | ||
| (TE 5) Master Building Systems List (1Nov21).xlsx | XLSX spreadsheet | |
| IGCE CLIN BaseYear plus option years with No Pricing 2021(1Nov21).xlsx | XLSX spreadsheet | |
| (TE 4) Environmental_Special_Conditions 2018.pdf |
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Text version
Attachment TE 1
Facility Maintenance – Vertical
Maintenance and Inspection of Fort Lee Fire Protection Systems
Fort Lee, VA
15 May 2021
Table of Contents
| 1.0 | General Information | 1 |
| 1.1 | Overview | 1 |
| 1.1.1 Diagnosis and Analysis | 2 | |
| 1.2 | Components | 1 |
| 1.3 | Work Management and Control | 2 |
| 1.3.1 Reporting Requirements | 2 | |
| 1.3.2 Publications and Forms | 3 | |
| 1.3.3 | Facilities Maintenance Instruction | 3 |
| 2.0 Description of Services | 3 | |
| 2.1 Facility Workload | 3 | |
| 2.1.1 BUILDER Sustainment Management System. | 3 | |
| 2.2 Natural Gas Appliance and Equipment | 3 | |
| 2.3 Heating, Ventilation, and Air Conditioning (HVAC) | 4 | |
| 2.3.1 General | 4 | |
| 2.3.2 Seasonal Changeover Requirements | 4 | |
| 2.3.3 Chemical Treatment | 4 | |
| 2.3.4 Building Operations Center | 4 | |
| 2.4 Eye Washes and Safety | 4 | |
| 2.5 Roof Gutters, Drains, and Downspouts | 4 | |
| 2.6 Automatic Doors | 4 | |
| 2.7 Overhead Doors | 4 | |
| 2.8 Gates and Dock Levelers | 4 | |
| 2.9 Air Compressors/Unfired Pressure Vessels | 4 | |
| 2.10 Plumbing | 4 | |
| 2.10.1 Components | 4 | |
| 2.10.2 Leaks | 4 | |
| 2.10.3 Sump Pumps | 5 | |
| 2.10.4 Hot Water Tanks | 5 | |
| 2.10.5 Backflow Preventors | 5 | |
| 2.10.6 Grease Traps. | 5 | |
| 2.10.7 Urinals | 5 | |
| 2.10.8 Wash facilities/racks | 5 | |
| 2.10.9 Oil Water Separators | 5 | |
| 2.11 Sanitary Wastewater Treatment and Collection System | 5 | |
| 2.12 Industrial Wastewater Treatment Plant (IWTP) | 5 | |
| 2.13 Heating/Cooling Plants | 5 | |
| 2.14 | Winterization and De-Winterization | 5 |
| 2.15 Chemical Treatment of Water Systems | 5 | |
| 2.16 | Lift Stations | 5 |
| 2.17 | Maintenance Cycles | 5 |
| 2.18 | Electrical. | 5 |
| 2.18.1 | General | 5 |
| 2.18.2 | Description of Equipment | 5 |
| 2.18.3 | Action After Maintenance or Repair | 5 |
| 2.18.4 | Emergency Fixtures | 5 |
| 2.19 Auxiliary Generators | 5 | |
| 2.19.1 Perform PM of Auxiliary Generators. | 6 | |
| 2.19.2 Temporary Generator. | 6 | |
| 2.20 Grounding Point Checks | 6 | |
| 2.20.1 Grounding Points, Lightning Protection and Cathodic Protection Maintenance. | 6 | |
| 2.21 Security Systems | 6 | |
| 2.22 Fire Alarm/Suppression Systems | 6 | |
| 2.22.1 Fire Alarm Systems | 6 | |
| 2.22.2 | Sprinkler and Hood Suppression Systems | 8 |
| 2.23 Playgrounds | 9 | |
| 2.24 PM for Barracks Buildings | 9 | |
| 2.24.1 Unscheduled Task. | 9 | |
| 2.24.2 Scheduled Tasks Scheduled Inspections. | 9 | |
| 2.25 | Elevator Maintenance. | 9 |
| 2.25.1 Elevator Inspection and Certification | 9 | |
| 2.25.2 Out of Service Time. | 9 | |
| 2.25.3 Preventive Maintenance Requirements and Scheduled Maintenance Requirements. | 9 | |
| 2.26 | Swimming Pools and Hot Tubs | 9 |
| 2.26.1 | Circulation, Heating, and Filtration Systems | 9 |
| 2.27 Keys and Locks | 9 | |
| 2.27.1 Key Control | 9 | |
| 2.27.2 Lock Combinations | 9 | |
| 2.28 Food Service Equipment (FSE) | 9 | |
| 2.29 Dining Facility (DFAC) Maintenance | 9 | |
| 2.29.1 General | 9 | |
| 2.29.2 Description of equipment | 9 | |
| 2.29.3 Action After Maintenance or Repair | 9 | |
| 2.29.4 Contractor Provided Training | 9 | |
| 2.29.5 Reconfigurationof Fire Suppresion Systems | 9 | |
| 2.29.6 Weekly Inspections | 10 | |
| 2.29.7 Kitchen Exhaust Systems and Hoods | 10 | |
| 2.29.8 Maintenance/Inspection of Fire Suppression Systems | 10 | |
| 2.29.9 Pest Control | 10 | |
| 2.30 Crane and Load Scales Maintenance and Load Testin | 10 | |
| 2.30.1 General | 10 | |
| 2.30.2 Preventive Maintenance Plan | 10 | |
| 2.30.3 Crane Operator Training | 10 | |
| 2.30.4 Load Scales | 10 | |
| 2.31 Glass and Glazing | 10 | |
| 2.32 Aircraft Arresting System (ASS) | 10 | |
| 2.32.1 Certification and Training | 10 | |
| 3.0 | Work Capability Levels | 10 |
| 4.0 | Self-Help Program | 10 |
| 4.1 Scope of Services | 10 | |
| 4.2 Operation of Self-Help Supply Stores | 10 | |
| 4.2.1 Hours of Operation l | 10 | |
| 4.2.2 Location and Set up | 10 | |
| 4.3 Self-Help Training Plan | 10 | |
| 4.3.1 Scheduled Training | 10 | |
| 4.3.2 Training Certification | 10 | |
| 4.3.3 Additional Training Courses | 11 | |
| 4.4 Work Management and Control | 11 | |
| 4.4.1 Publications and Forms | 11 | |
| 4.4.2 Authorization | 11 | |
| 4.4.3 Facility Manager | 11 | |
| 4.5 Self-Help Center Warehousing | 11 | |
| 4.5.1 Labeling of Supplies | 11 | |
| 4.5.2 Supplies and Materials Inventory | 11 | |
| 4.6 Customer Identification and Record Keeping | 11 | |
| 4.7 Display Area | 11 | |
| 4.8 Issue of Items | 11 | |
| 4.8.1 Supplies and Materials | 11 | |
| 4.8.2 Tools and Equipment | 11 | |
| 5.0 | OPERATION AND MAINTENANCE OF ENERGY CONSERVATION SYSTEMS | 11 |
| 5.1 General | 11 | |
| 5.1.1 Replacement of Solar Panel | 11 | |
| 5.1.2 Roof Leaks | 11 | |
| 5.1.3 Occupancy Sensors | 11 | |
| 5.1.4 Replacement Standard | 11 | |
| 5.2 Preventive Maintenance Requirement | 11 | |
| 5.2.1 Monthly Inspections and Maintenance PV | 12 | |
| 5.2.2 Washing of Photo Voltaic Systems | 12 | |
| 5.2.3 Solar Day Lighting Electrical Systems | 12 | |
| 5.2.4 Sensor Adjustment. Adjustment | 12 | |
| 5.2.5 Efficient Upgrade | 12 | |
| 6.0 | SIGN SHOP OPERATIONS | 12 |
| 6.1 General | 12 | |
| 6.1.1 Sign Design | 12 | |
| 6.1.2 Type of Paint l | 12 | |
| 6.1.3 Traffic Sign Material Specification | 12 | |
| 6.1.4 Traffic Signs | 12 | |
| 6.1.5 Informational Signs | 12 | |
| 6.1.6 Directional Signs | 12 | |
| 6.1.7 Inspect and Survey | 12 | |
| 7.0 | Utility Systems | 12 |
| 7.1 Electric Distribution System | 12 | |
| 8.0 | Uninterruptible Power Supply (UPS Systems) | 12 |
| 9.0 | Area Lighting | 12 |
| 9.1 Traffic Controls General | 12 | |
| 9.2 Repair and Maintain Traffic Signals and Flashers | 12 | |
| 9.3 Preventive Maintenance Requirements | 13 | |
| 9.4 School Flashing Lights | 13 | |
| 9.5 Airfield Lights | 13 | |
| 10.0 Utility Marking | 13 | |
| 11.0 Pumps and Pumping Stations | 13 | |
| 12.0 Natural Gas and Propane Distribution System | 13 | |
| 13.0 Propane Tanks and Distribution Systems | 13 | |
| 14.0 Water Distribution Systems | 13 | |
| 14.1 Secondary System | 13 | |
| 14.2 Water Lines | 13 | |
| 14.3 Backflow Prevention Program | 13 | |
| 14.4 Wastewater Collection System | 13 | |
| 14.5 Mains and Service Lines | 13 | |
| 14.6 Replacing Pipe | 13 | |
| 14.7 Sewage Lift Station for Septic Systems | 13 | |
| 14.8 Manholes | 13 | |
| 14.9 Sanitary System Maintenance | 13 | |
| 14.10 Ordinances | 13 | |
| 14.11 The Contractor shall perform the work IAW the following | 13 | |
| 15.0 Storm Water Collection System | 13 | |
| 15.1 Provide and Install storm drain markers | 14 | |
| 15.2 Inspect storm drains and gutters | 14 | |
| 15.3 Excavation and Backfilling | 14 | |
| 15.4 Excavation and Backfilling Barricades | 14 | |
| 15.5 Storm Water Collection Main Repair | 14 | |
| 15.6 Catch Basins | 14 | |
| 15.7 Storm Sewers/System | 14 | |
| 16.0 Preventive Maintenance | 14 | |
| 16.1 Maintain the Storm Water Collection System | 14 | |
| 16.2 Schedule and Inspect Storm Water Collection System | 14 | |
| 16.3 Storm Sewers | 14 | |
| 16.4 Notice of Storm Drainage Service Disruption | 14 | |
| 16.5 Compliance | 14 | |
| 16.6 The Contractor shall perform the work IAW the following | 14 | |
| 17.0 Reporting Requirements | 14 | |
| 17.1 Current Storm Water Management Plan | 14 | |
| 17.2 Installation Storm Water Management Plan (SWMP) | 14 | |
| 17.3 Storm Water Management System Maintenance Plan (SWMSMP) | 14 | |
| 17.4 Storm Water Management System Maintenance Inspection Form | 14 | |
| 17.5 Integrated Contingency Plan (ICP) for Spill Control and Response | 14 | |
| 17.6 Safeguard the Wastewater and Storm Water Systems | 15 | |
| 17.7 Certified Plant Operator | 15 | |
| 17.8 Cleaning and Inspection Logs | 15 | |
| 18.0 Training | 15 | |
| 19.0 Certification | 16 | |
| 20.0 Other Utility Systems | 16 | |
| 21.0 Fuel Storage and Distribution Systems | 16 | |
| 21.1 Monthly and Annual Inspections on Above Ground Tanks | 16 | |
| 22.0 Fuel-Powered Pump Maintenance | 16 | |
| 23.0 Emergency/Backup Generators | 16 | |
| 24.0 Other Water Distribution Systems | 16 | |
| 25.0 Water Standpipes | 16 | |
| 26.0 Other Sanitary Wastewater Collection Systems | 16 | |
| 27.0 Fireloop System Hydrants | 16 | |
| 27.1 Flow Testing | 16 | |
| 27.2 Backflow Preventers | 16 | |
| 28.0 Training of Personnel | 16 | |
| 28.1 Licenses | 16 | |
| 28.2 Water Stop Boxes | 17 | |
| 28.3 Water Testing and Disinfecting | 17 | |
| 29.0 Monitoring Systems | 17 | |
| 30.0 Golf Courses | 17 | |
| 31.0 Athletic Fields | 17 |
Annex H (CLS 411 Facilities Maintenance Vertical) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U) vii
1.0 General Information.
1.1 Overview. The contractor shall furnish all management, tools, supplies, equipment and labor necessary to examine, restore, maintain, repair, clean, inspect, and perform testing of the following: installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps, fire pump monitoring devices and related equipment, fire sprinkler monitoring devices, automatic fire alarms, Fire Alarm Control Panels (FACP) including the software and associated devices, (activation, warning and auxiliary), fire alarm transmitters, receivers, electrical/electronic components of the systems. The contractor shall provide testing and programming to facilities with Mass Notification Systems (MNS). List major component manufacturers and system component, year of installation as near as can be determined, as well as ITM cycle for suppression systems. Contractor shall submit reports to the Contracting Officers Representative (COR) Fort Lee, Virginia. All performed work shall comply with and be in accordance with (IAW) the current Unified Facilities Criteria (UFC) 3-600-01, 3-601-02, 4-021-01, National Fire Protection Association (NFPA) Standards, base requirements and the manufacturer’s instructions. The UFC shall take first precedence over other guidance. Technical Exhibit (TE) 5 will show the Fort Lee facilities list and repairs shall done in accordance with the UFC 3-600-01.
1.1.1 Diagnosis and Analysis. The Contractor shall provide follow-up analysis and diagnosis of equipment failure as requested or shown in section 1.1.1 (b)
| a. | The primary aim is to identify the factors that contributed to and/or resulted in the failure of maintenance, service, repair and/or operation of real property, infrastructure, and systems at Fort Lee, and to identify and implement actions to prevent repeated future failure due to the same failure reasons. The contractor shall: |
| i. | Provide a detailed description and explanation of the failure |
| ii. | Identify the root cause or causes of the problem |
| iii. | Provide possible actions and solutions to prevent future occurrences, an explanation of the pros and cons of these actions, a cost analysis of these actions, and the contractor’s recommended action |
| iv. | The selection and implementation of the appropriate action |
| v. | Review, documentation, and analysis of the outcome |
| vi. | Change in procedures, training, PWS, etc. as needed |
| b. | The Contractor shall provide additional analysis or diagnosis when: |
| i. | Directed by the Contracting Officer (KO), Contracting Officer Representative (COR). |
| ii. | After catastrophic, unusual, or unforeseen events that result in adverse maintenance, repair, and service requirements |
1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:
a. Dining Facilities
b. Administrative buildings
c. Training facilities
d. Childcare facilities
e. Medical facilities and clinics (alarm/fire systems)
f. Schools, chapels, and recreational facilities
g. Childcare facilities
h. Fire alarms
i. Installed building equipment
1.3 Work Management and Control.
1.3.1 Reporting Requirements. The Contractor shall furnish, with each invoice submitted, reports on the condition of the equipment monthly and provide annual reports. Reports shall be submitted electronically to KO/COR within three (3) working days after the end of the month in which the work was performed. Each report shall include a resume of the services performed by the Contractor, parts replaced, and deficiencies noted that will require future corrections and recommendations relative to methods for improving the operational effectiveness of the equipment. Specific equipment items will be clearly identified in the report. The format of the report is subject to approval of the Contracting Officer. All repairs and parts that are incidental to normal continuous and safe operation of the listed systems are covered by this contract.
1.3.1.1 Service Plan.
a. Within 30 calendar days of the start of the contract, the Contractor shall submit electronically to the KO/COR a Service Plan organized by Functional Area. The Service Plan shall describe all preventive maintenance services to be performed and their frequencies as reflected by this Contract, standard operating procedures/orders, and proposed staffing. As part of the Service Plan, the Contractor shall submit detailed management plans for high risk utility systems (Clean Agent Systems). These management plans shall include, at a minimum, specific maintenance tasks and frequencies, specific instructions for accomplishment of tasks, required special tools and equipment, personnel requirements, safety requirements, emergency procedures, personnel training requirements, and documentation procedures. The Contractor shall submit the plan annually for Contracting Officer approval.
b. Snow and Ice Removal. N/A
c. Freeze Plan. N/A
1.3.1.2 Emergency Utilities Operating Procedures. N/A
| 1.3.1.3 | Other Emergency Services to include, but not be limited to: |
| • | Command-Directed operations support |
| • | Natural disasters |
| • | Emergency work for the security or protection of Government property |
| • | Emergency work due to loss of operation of kitchen equipment |
| • | Emergency work due to a malfunction in fire alarm or fire sprinkler systems |
| • | Response to emergency DMOs |
1.3.2 Publications and Forms. See Annex A—Overarching Performance Work Statement (PWS) paragraphs 2 and 2.1
1.3.3 Facilities Maintenance Instruction. N/A
2.0 Description of Services. The contractor shall furnish all management, tools, supplies, equipment and labor necessary to examine, restore, maintain, repair, clean, inspect, and perform testing of the following: installed facility wet chemical systems, dry chemical systems, clean agent systems, hood wash systems fire sprinkler systems, fire back flow devices, stand pipes, fire pumps, fire pump monitoring devices and related equipment, fire sprinkler monitoring devices, automatic fire alarms, Fire Alarm Control Panels (FACP) including the software and associated devices, (activation, warning and auxiliary), fire alarm transmitters, receivers and electrical/electronic components of the systems. The contractor shall provide testing and programming to facilities with Mass Notification Systems (MNS). List major component manufacturers and system components, year of installation as near as can be determined, as well as ITM cycle for suppression systems. Contractor shall submit reports to the Contracting Officers Representative (COR). All performed work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3-600-01, 3-601-02, 4-010-01, 4-021-01, National Fire Protection Association (NFPA) Standards, base requirements and the manufacturer’s instructions. The UFC shall take first precedence over other guidance. Technical Exhibit 5 (TE5) will show the Fort Lee, Virginia facilities list with current systems. All repairs shall done in accordance with the UFC 3-600-01, 3-601-02 and 4-021-01
2.1 Facility Workload. N/A
2.1.1 BUILDER Sustainment Management System. N/A
2.2 Natural Gas Appliance and Equipment. N/A
2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A
2.3.1 General.N/A
2.3.1.1 Work Area/System Description. N/A
2.3.1.2 Inventory List. N/A
2.3.1.3 Work Performance. N/A
2.3.1.4 High Occupancy and Critical Facilities.
2.3.1.5 Priority 1 DMOs. N/A
2.3.2 Seasonal Changeover Requirements. N/A
2.3.3 Chemical Treatment. N/A
2.3.4 Building Operations Center. N/A
2.3.4.1 System Controls. N/A
2.3.5 Related Components and Accessories. N/A
2.4 Eye Washes and Safety Showers. N/A
2.5 Roof Gutters, Drains, and Downspouts. N/A
2.6 Automatic Doors. N/A
2.7 Overhead Doors. N/A
2.8 Gates, fences, barriers and Dock Levelers. N/A
2.9 Air Compressor Maintenance & Repair. N/A
2.9.1 Refrigerated Air dryer. N/A
2.9.2 Compressor storage tanks. N/A
2.10 Plumbing. N/A
2.10.1 Components. N/A
2.10.2 Leaks. N/A
2.10.2.1 Gas Leaks. N/A
2.10.3 Sump Pumps and Septic Tanks. N/A.
2.10.4 Hot Water Tanks. N/A
2.10.5 Backflow Preventors. N/A
2.10.6 Grease Traps. N/A
2.10.7 Urinals. N/A
2.10.8 Wash facilities/racks. N/A
2.10.9 Oil Water Separators. N/A
2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks). N/A
2.12 Industrial Wastewater Treatment Plant (IWTP). N/A.
2.13 Heating/Cooling Plants. N/A
2.14 Winterization and De-Winterization. N/A
2.15 Chemical Treatment of Water Systems. N/A
2.16 Lift Stations. N/A
2.17 Maintenance Cycles. N/A
2.18 Electrical.
2.18.1 General. N/A
2.18.2 Description of equipment.
2.18.3 Action After Maintenance or Repair. After completion of a maintenance or repair task, the Contractor shall ensure that the equipment or area is safe, operational, and clean. Contractor shall report results to the Telecommunications/Server Room facility manager and the KO/COR.
2.18.4 Emergency Fixtures. N/A
2.19 Auxiliary Generators. N/A
2.19.1 Perform PM of Auxiliary Generators. N/A
2.19.2 Temporary Generators. N/A
2.20 Grounding Point Checks. N/A
2.20.1 Grounding points, Lighting Protection and Cathodic Protection Maintenance. N/A
2.21 Security Systems. N/A
2.22 Fire Protection Systems.
2.22.1 Fire Protection Systems. The Contractor shall conduct quarterly, semi-annual, annual, 2 year, 5 year, 5-12 year, 10 year, 20 year and 50 year inspections, testing, and maintenance of Fire Protection Systems and MNS according to IAW UFC 3-601-02 7 October 2021 and UFC 4-021-01 9 April 2008 change1, January 2010 ITM Task Schedule for each component of Fire Protection Systems. Fire Protections Systems are wet chemical systems, dry chemical systems, clean agent systems, hood wash systems, sprinkler systems (wet, dry and pre-action), fire back flow devices, fire stand pipes, fire pumps, fire pump monitoring devices including related equipment, fire sprinkler monitoring devices, automatic fire alarms, fire alarm reporting system (Monaco D21 radio system), MNS, Fire Alarm Control Panels (FACP) including the software and associated devices, fire alarm transmitters, receivers and electrical/electronic components of the systems. The inventory of suppression systems is in TE 5. Completed inspection testing and maintenance forms shall be provided to the COR and made available upon request for the life of the contract. Hood wash systems shall be completed on a quarterly schedule in lieu of UFC guidance.
2.22.1.1 Inspection, Testing and Maintenance (ITM) Task Schedule. The contractor shall implement a planned ITM Task Schedule, as defined in UFC 3-601-02 7 October 2021 and UFC 4-021-01 9 April 2008 change1, January 2010 . The schedule shall be used to prevent and correct deficiencies with the systems, minimize system failure and service interruptions, extend component life, and maximize operating efficiency. The contractor shall provide a weekly schedule to the COR and coordinate all scheduled ITM Task. Notify Directorate of Emergency Service (DES) Fire and Emergency Services and each building occupant Point of Contact (POC) to schedule entry and access for testing dates at each facility. This coordination shall be accomplished by the contractor before proceeding with any ITM Task or repairs on installed fire alarm, suppression, sprinkler and MNS systems and associated equipment. Contractor shall coordinate with the facility POC a few in advance to allow for a scheduling timeline. At the conclusion of ITM Task and repair, the contractor shall inform the originally notified facility personnel that the maintenance work is completed for that day or will continue the next workday. The Army mission is the top priority and could affect a scheduled ITM Task to cause a delay in time requirements. The COR shall be notified of all conflicts to address the testing schedule and requirements.
2.22.1.2 Notification to conduct ITM Task. In addition, before initiating any scheduled ITM Task, the contractor shall ensure the Facility Manager notifies the building's occupants. The Facility Manager may observe the ITM Task and the sequence of operation. Installed fire alarm systems (detection), extinguishing systems (suppression & sprinkler), MNS and monitoring systems located in areas that not readily accessible for safety considerations such as continuous process operations areas and areas that need equipment to reach system components that are congested are to be tested during scheduled operation shutdowns. The contractor is required to furnish their own equipment such as ladders, portable platforms, lifts or other equipment or tools necessary in order to properly and safely complete ITM Task of the systems. The tests shall be accomplished with minimal interruption to the occupying organization, and/or at intervals according to the UFC 3-601-02 7 October 2021 and UFC4-021-01 9 April 2008 change1, January 2010 . All building ITM Task’s to be performed at the same time in each building to limit building disruption.
2.22.1.3 ITM Task Interval and Exceptions: These are a few instances where ITM task schedules may be affected by mission requirements.
2.22.1.4 Turnover/Fire Testing Schedule. The Contractor shall conduct acceptance testing of new, repaired or modified Fire Proection Systems and MNS. DPW will generate DMOs to task the Contractor to participate in a Turnover/Fire Testing.
2.22.1.5 Preventive Maintenance Requirements. The Contractor shall provide preventive maintenance, which shall meet, at a minimum, the requirements of the standards listed in section 7.2 Applicable Directives, Publications in the Overarching PWS. The Contractor shall develop and submit to the KO/COR a schedule of the services within 15 calendar of the start of the contract. The Contractor shall update the schedule annually.
2.22.1.6 The Joint Commision. The Joint Commison has additional requirements of quarterly inspection at medical facilities. Facilities are listed on TE 5 as Joint Commision. Inspections for these buildings shall follow the requiremnts in The Joint Commisions 2019 Standards for Ambulatory Care.
2.22.1.7 Contract Line Item (CLIN) Structure. The contractor shall repair or correct any minor maintenance deficiencies or impairments to installed fire suppression, fire sprinkler, automatic fire alarm system, MNS and associated components discovered during a scheduled ITM. Incidental to each and every ITM CLIN, the first three thousand ($3000.00) dollars of labor cost are considered included. In other words, the labor totaling the first three thousand ($3000.00) dollars shall be included in the cost of the ITM CLIN. If the system requires common repair parts they shall be itemized on the report. The contractor shall maintain an inventory of spare parts and consumables on the service truck on site, contractor shall correct minor maintenance deficiencies or impairments immediately during the ITM.
2.22.1.8 Repair Work. Major repair deficiencies must be reported daily as discovered and on the weekly and monthly report. Repair deficiencies shall be identified to the COR to determine the necessary corrective action and required urgency. The contractor shall within (3) work days provide to the COR an estimate with the time and cost of repairs. The contractor shall also inform the COR of projected downtime and the estimated time to complete the repair. The contractor shall commence with the repair work after approval from the COR or the Contracting Officer on large repairs. All repair work shall be accomplished in accordance with the UFC, applicable NFPA Standards, base requirements, and the manufacturer’s instructions. The contractor work to correct and repair the identified deficiency shall be started within one week after COR approval and be completed within 30 days after given the COR approval. Once the problem condition is repaired, the technician/contractor shall notify the building occupants and the COR. Technicians that modify, manipulate programming, disconnect and reconnect/replace components, or change electronic components inside a FACP must be trained and authorized by the product manufacturer to perform the work they are doing. It shall be the contractor’s responsibility to establish system coverage for ITM and repair for proprietary systems.
2.22.1.9 Routine Service Calls. The contractor shall respond and be on site within 8 hours. The contractor shall attend to any condition that requires immediate action to eliminate hazards to personnel, prevent loss or damage to government property, restore essential services or as determined by the Government. Otherwise, the contractor shall proceed to the work location and survey the needed repair, and within two work days provide to the COR an estimated time and cost of repairs. The contractor shall also inform the COR of projected downtime and estimated time for repair. The contractor shall commence the repair work after approval from the COR. All repair work shall be accomplished in accordance with the UFC, applicable NFPA Standards, base requirements, and the manufacturer’s instructions. The contractor work to correct the identified deficiency shall be started within one week after COR approval and be completed within 30 days. Once the problem condition is repaired, the technician/contractor shall notify the building occupants and the COR.
2.22.1.10 Urgent Service Calls.
Service calls will be classified as Urgent Service Calls when a system has been discharged by fire, accident, or when the work consists of failures in service which constitute an immediate danger to personnel or property. The Contractor shall respond within two (2) hours with all Urgent Service Calls being completed within 1 working day after receipt of the call. This service shall be available 24 hours a day 7 calendar days a week. Urgent Service Calls will be re-classified as routine calls when the work consists of failures in service which do not immediately endanger personnel or threaten to damage property, but would affect the health or well-being of personnel or disrupt operational missions. Notification of repair requirements shall be made to the COR and Building Manager.
2.22.1.11 The Contractor shall perform the work IAW the following:
a. National Fire Protection Association
b. UFC 3-600-01
c. UFC 3-601-02
d. UFC 4-021-01
e. Environmental Laws and Directives
f. AR 420-1
g. Manufacturer’s Specifications and Instructions
h. National Fire Codes (ALL)
i. Federal, State and Local EPA Requirements
2.23 Playgrounds. N/A
2.24 PM for Barracks Buildings. N/A
2.24.1 Unscheduled Tasks. N/A
2.24.2 Scheduled Tasks Scheduled Inspections. N/A
2.25 Elevator Maintenance. N/A
2.25.1 Elevator Inspection and Certification. N/A
2.25.2 Out of Service Time. N/A
2.25.3 Preventive Maintenance Requirements and Scheduled Maintenance Requirements. N/A
2.26 Swimming Pools and Hot Tubs. N/A
2.26.1 Circulation, Heating, and Filtration Systems. N/A
2.27 Keys and Locks. N/A
2.27.1 Key Control. N/A
2.27.2 Lock Combinations. N/A
2.28 Food Service Equipment (FSE). See Section 2.29 below.
2.29 Dining Facility (DFAC) Maintenance
2.29.1 General. N/A
2.29.2 Description of equipment. N/A
2.29.3 Action After Maintenance or Repair. N/A
2.29.4 Contractor Provided Training. N/A
2.29.5 Reconfiguration of Fire Suppression Systems. If changes in Fire Protection Systems or MNS layout require reconfiguration of existing Fire Protection Systems and MNS systems, such changes shall be accomplished on a DMO.
2.29.6 Weekly Inspections. N/A
2.29.7 Kitchen Exhaust Systems and Hoods. N/A.
2.29.8 Maintenance/Inspection of Fire Protection System and MNS. The Contractor shall perform maintenance and inspection of Fire Proection Systems and MNS according to IAW UFC 3-601-02 ITM Task schedule.
2.29.9 Pest Control. N/A
2.30 Crane and Load Scales Maintenance and Load Testing. N/A
2.30.1 General. N/A
2.30.2 Preventive Maintenance Plan. N/A
2.30.3 Crane Operator Training. N/A
2.30.4 Load scales. N/A
2.31 Glass and Glazing. N/A
2.32 Aircraft Arresting System (AAS). N/A
2.32.1 Certification and Training. N/A
3.0 Work Capability Levels. N/A
4.0 Self-Help Program. N/A
4.1 Scope of Services. N/A
4.2 Operation of Self-Help Supply Stores.
4.2.1 Hours of Operation: N/A
4.2.2 Location and Set up. N/A
4.3 Self-Help Training Plan. N/A
4.3.1 Scheduled Training. N/A
4.3.2 Training Certification. N/A
4.3.3 Additional Training Courses. N/A
4.4 Work Management and Control.
4.4.1 Publications and Forms. N/A
4.4.2 Authorization. N/A
4.4.3 Facility Manager. N/A
4.5 Self-Help Center Warehousing. N/A
4.5.1 Labeling of Supplies. N/A
4.5.2 Supplies and Materials Inventory. N/A.
4.6 Customer Identification and Record Keeping. N/A
4.7 Display Area. N/A
4.8 Issue of Items. N/A
4.8.1 Supplies and Materials. N/A
4.8.2 Tools and Equipment. N/A
5.0 Operation and Maintenance of Energy Conservation Systems
5.1 General. N/A
5.1.1 Replacement of Solar Panel. N/A
5.1.2 Roof Leaks. N/A
5.1.3 Occupancy Sensors. N/A
5.1.4 Replacement Standard. N/A
5.2 Preventive Maintenance Requirements. N/A
5.2.1 Monthly Inspections and Maintenance PV. N/A
5.2.2 Washing of Photo Voltaic Systems. N/A
5.2.3 Solar Day Lighting Electrical Systems. N/A
5.2.4 Sensor Adjustment. N/A
5.2.5 Efficient Upgrade. N/A
6.0 Sign Shop Operations
6.1 General. N/A
6.1.1 Sign Design. N/A
6.1.2 Type of Paint. N/A
6.1.3 Traffic Sign Material Specification. N/A
6.1.4 Traffic Signs. N/A
6.1.5 Informational Signs. N/A
6.1.6 Directional Signs. N/A.
6.1.7 Inspect and Survey. N/A
7.0 Utility Systems. N/A
7.0.1 Electric Distribution System. N/A
8.0 Uninterruptible Power Supply (UPS) Systems. N/A
9.0 Area Lighting. N/A
9.1 Traffic Controls General. N/A
9.2 Repair and Maintain Traffic Signals and Flashers. N/A
9.3 Preventive Maintenance Requirements. N/A
9.4 School Flashing Lights. N/A
9.5 Airfield Lights. N/A
10.0 Utility Marking. N/A.
11.0 Pumps and Pumping Stations. N/A
12.0 Natural Gas and Propane Distribution System. N/A
13.0 Propane Tanks and Distribution Systems. N/A
14.0 Water Distribution Systems. N/A
14.1 Secondary System. N/A
14.2 Water Lines. N/A
14.3 Backflow Prevention Program. N/A
14.4 Wastewater Collection System. N/A
14.5 Mains and Service Lines. N/A
14.6 Replacing Pipe. N/A
14.7 Sewage Lift Station for Septic Systems. N/A
14.8 Manholes. N/A
14.9 Sanitary System Maintenance. N/A
14.10 Ordinances. N/A
14.11 The Contractor shall perform the work IAW the following: N/A
15.0 Storm Water Collection System. N/A
15.1 Storm Drain Markers. N/A
15.2 Inspect Storm Drains and Gutters. N/A
15.3 Excavation and Backfilling
15.4 Excavation and Backfilling Barricades. N/A
15.5 Storm Water Collection Main Repair. N/A
15.6 Catch Basins. N/A
15.7 Storm Sewers/System. N/A
16.0 Preventive Maintenance. N/A
16.1 Maintain the Storm Water Collection System. N/A
16.2 Schedule and Inspect Storm Water Collection System. N/A
16.3 Storm Sewers. N/A
16.4 Notice of Storm Drainage Service Disruption. N/A
16.5 Compliance. N/A
16.6 The Contractor shall perform the work IAW the following: N/A
17.0 Reporting Requirements.
17.1 Current Storm Water Management Plan. N/A
17.2 Installation Storm Water Management Plan (SWMP). N/A
17.3 Storm Water Management System Maintenance Plan (SWMSMP). N/A
17.4 Storm Water Management System Maintenance Inspection Form. N/A
17.5 Integrated Contingency Plan (ICP) for Spill Control and Response. N/A
17.6 Safeguard the Wastewater and Storm Water Systems. N/A
17.7 Certified Plant Operator. N/A.
17.8 Cleaning and Inspection Logs. N/A
18.0 Training
18.1 Anti-Terrorism (AT) Level I Training.
IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or designated Government Representative/COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil.
18.2 iWATCH Training.
The Contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Fort Lee, Police Department and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion.
18.3 Operational Security (OPSEC) Awareness Training.
IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business of completion or upon request from the Government. All Contractor personnel shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html.
19.0 Certification. The contractor shall be licensed to perform this type of work in the state of Virginia IAW all applicable codes and regulations. All contractor personnel shall be certified technicians and under the direct supervision of a National Institute for Certification in Engineering Technologies (NICET) Fire Alarm Systems Level III technician with 5 years’ experience who holds the position as PM supervisor. The qualified technicians shall have completed an acceptable apprenticeship program, have certificates of technical competency in accordance with commercial practices and be familiar with the contents of applicable codes and standards. The contractor technicians shall provide evidence of valid licensing of NICET Fire Alarm Systems Level I, II, or III certification for all technicians as applicable. The contractor technicians are required to specifically possess this certification. The contractor and all personnel shall maintain levels of all qualifications throughout the contract period of performance; all newly employed contractor technicians shall provide proof of licensing, certification, and security clearances before performing work under this contract. Technicians that are apprentices must have certified apprentice qualifications or license NICET Level I or II with the acceptable skill set to perform the required work. In addition to the acceptable skill set they must possess minimum 3 years’ experience and be under direct constant supervision by a NICET Level III technician, or NICET Level IV supervisor to provide inspection services under this contract. All sprinkler inspections and repairs shall be performed by qualified Craftsperson Journeyman certified in Inspection Testing of Water Based Systems with 5 years’ experience. Craftsperson Journeyman Level I shall have apprentice level certifications with 3 years’ experience. Craftsperson Journeyman Level III shall be required to have 5 years’ experience. Craftsperson Journeyman certification must be from a recognized technical training program or certification from documented local apprentice training programs. (IAW NICET 1-8.1.1.3 Craftsperson’s with other recognized journeyman or craftsman-level qualifications for fire protection systems, such as National Institute for Certification in Engineering Technologies NICET Level III certification in Fire Alarm Systems, Inspection and Testing of Water-Based Systems, or Special Hazard Suppression Systems, or formalized labor organization-based journeyman training, or similar programs.) All system repair estimates shall be done by a senior level NICET Level III with minimum 5 years’ experience.
19.1 Manufacturer Certifications. The contractor shall also indicate they are capable to reprogram the existing Fire Alarm systems located at Fort Lee. Personnel shall be specifically trained and qualified to work on fire protection systems and equipment according to manufacturer’s instructions. Fire Alarm systems shall include Gamewell/FCI, Simplex, A Notifier, Monaco and Edwards/EST.
20.0 Other Utility Systems. N/A
21.0 Fuel Storage and Distribution Systems. N/A
21.1 Monthly and Annual Inspections on Above Ground Tanks. N/A
22.0 Fuel-Powered Pump Maintenance. N/A
23.0 Emergency/Backup Generators (not attached to building). N/A.
24.0 Other Water Distribution Systems. N/A
25.0 Water Standpipes. N/A
26.0 Other Sanitary Wastewater Collection Systems. N/A
27.0 Fireloop System Hydrants. N/A
27.1 Flow Testing. N/A.
27.2 Backflow Preventers. N/A
28.0 Training of Personnel. N/A
28.1 Licenses.
28.2 Water Stop Boxes. N/A
28.3 Water Testing and Disinfecting. N/A
29.0 Monitoring Systems. N/A
30.0 Golf Courses. N/A
31.0 Athletic Fields. N/A
File details come from the government source that posted it. Updated .