T3105 Bid Amendment 1 052419.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

May 24, 2019

To: All Interested Vendors {Bidders}

Re: Bid Solicitation #19DPP00323 T3105 – Printing and Mailing of Assorted Tax Documents (Division of Taxation)

Quote Submission Due Date: June 6, 2019 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· Optional Pre-Quote Conference Sign-In Sheet;

· The inclusion of T3105 Revised Price Sheet – Category A – New Jersey Resident Return NJ-1040. Vendors {Bidders} are instructed to submit this Revised Price Sheet if submitting a Quote for Category A. Please note the following revisions to the T3105 Price Sheet – Category A:

· The estimated quantity for Category A Price Sheet – Price Line #00004 has been revised to 80 M (previously 100 M); and

· The Item Description for Category A Price Sheet – Price Line #00014 erroneously specified that this price line was “Price Per M.” This price line is “Price Per Hour”, as indicated on the Unit of Measure for Price Line #00014.

· The inclusion of T3105 Revised Price Sheet – Category B – New Jersey Gross Income Tax NJ-1040-ES. Vendors {Bidders} are instructed to submit this Revised Price Sheet if submitting a Quote for Category B. Please note the following revisions to the T3105 Price Sheet – Category B:

· The Item Description for Category B Price Sheet – Price Line #00013 erroneously specified that this price line was “Price Per M.” This price line is “Price Per Hour”, as indicated on the Unit of Measure for Price Line #00013.

· Please note that for all additions, deletions, clarifications, and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T3105 Revised Bid Solicitation 05.24.19.”

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments. All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #19DPP00323 T3105 – Printing and Mailing of Assorted Tax Documents (Division of Taxation)

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Category “A” Tax Documents Section 3.2.1 Mailing Date

Is the only mailing for this one in Sections 3.2 and 3.2.1?

The Bid Solicitation specifies mailing requirements for both Category “A” and Category “B”.

Please refer to Section 3.2, subsections included, for Category “A” mailing requirements.

Please refer to Section 3.3, subsections included, for Category “B” mailing requirements.

Item#6 – T3105 – Category “B”: Mailing Envelope (EM-42) Is the glassine front on the Category B envelope required?

It is not necessary to have a glassine window on the front of the EM-42 envelope. A dye cut is acceptable for the packet mailing envelope.

Small Business Subcontracting Set-Aside Blanket P.O.

Note: This question has been paraphrased in the interest of readability and clarity.

If a Vendor can manufacture all required elements in house, must it still subcontract a part of the contract to meet the small business set-aside requirements/goals?

No. The small business subcontracting set-aside goal requirements only apply if the Vendor {Bidder} intends to utilize subcontractors.

If the Vendor {Bidder} chooses to use subcontractors and fails to meet the small business subcontracting targets set forth in Section 4.4.1.6 of the Bid Solicitation, the Vendor {Bidder} must submit documentation demonstrating its good faith effort to meet the targets with its Quote or within seven (7) business days upon request.

Please refer to Section 4.4.1.6 of the Bid Solicitation for more information.

State-Supplied Price Sheet

Can the order quantity of each line item increase or decrease each year or is the quantity on the price sheet the minimum quantity the agency will order each year?

All quantities specified by this Bid Solicitation are annual estimates and may fluctuate year-to-year based upon need. The State reserves the right to increase or decrease these quantities based upon the needs of the State and its taxpayers. Additionally, the State reserves the right to no longer require the printing and mailing of an item if the State determines there is no longer a need for a specified item. Unless specified otherwise in the Bid Solicitation, the State will provide the Vendor {Contractor} with the required quantities for each item by July 31st for the following tax season.

These quantities may increase due to demand closer to tax season; however, the required quantities will not decrease from the amounts provided by July 31st. This will allow time for the Vendor {Contractor} to procure the necessary amounts of paper and supplies for each tax season, while also preventing the Vendor {Contractor} from possessing a significant surplus of items and/or paper and supplies based on estimates.

Please refer to Section 3.1 of the Revised Bid Solicitation.

My company does not reside in New Jersey, however, my company is registered to do business in New Jersey. Am I still able to participate in this bid?

Yes. As specified by Section 7.1.4 of the Bid Solicitation, the Vendor {Bidder} must have a valid Business Registration Certificate (BRC) issued by the Department of the Treasury prior to the award of a Blanket P.O.

Vendors {Bidders} are not required to reside in New Jersey in order to be eligible for award. However, all services must be performed in the United States, as required by Bid Solicitation Section 7.1.2, Source Disclosure Requirements, and N.J.S.A. 52:34-13.2.

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper image1.png