T2946 Bid Amendment 1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

October 25, 2019

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 19DPP00440 T2946 – Elevator Maintenance, Repair, Testing, and Inspection Services

Quote Submission Due Date: November 15, 2019 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions; and

· Please note that the Division’s website has been updated. If you are unable to access a web address link directly from the Bid Solicitation, please refer to the following web address links:

· NJSTART Vendor Support Page/QRGs: https://www.state.nj.us/treasury/purchase/vendor.shtml

· Division of Purchase and Property Main Page: https://www.state.nj.us/treasury/purchase/

· Division of Purchase and Property Forms Page: https://www.state.nj.us/treasury/purchase/forms.shtml

· New Jersey Business Ethics Guide: https://www.state.nj.us/treasury/purchase/ethics.shtml.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #19DPP00440 T2946 – Elevator Maintenance, Repair, Testing, and Inspection Services

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section. Note: Some questions have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed nonresponsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Divisions Quick Reference Guide entitled, How to Review a Submitted Quote- which is available NJSTART Vendor Support Page under Vendor Reference Guides.

Small Business Subcontracting Set-Aside Blanket P.O.

We are a NJ Certified SBE/WBE and will not be using subcontractors. The bid states that MWBE subcontractors are mandatory. How should we fill out the subcontractor form?

Only Vendors {Bidders} intending to use a subcontractor shall submit a Subcontractor Utilization Plan form. The small business subcontracting goal requirements only apply if the Vendor {Bidder} intends to utilize subcontractors.

As specified by Bid Solicitation Section 4.4.1.6, if the Vendor {Bidder} chooses to use subcontractors and fails to meet the small business subcontracting targets set forth by Section 4.4.1.6, the Vendor {Bidder} must submit documentation demonstrating its good faith effort to meet the targets with its Quote or within seven (7) business days upon request. A Vendor’s {Bidder’s} failure to satisfy the small business subcontracting targets or to provide sufficient documentation of its good faith efforts to meet the targets with the Quote or within seven (7) business days upon request shall preclude award of a Blanket P.O. to the Vendor {Bidder}. Please refer to Bid Solicitation 4.4.1.6 for more information.

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