T2599 Bid Amendment 6 Q A 01-24-2023 Final~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

January 24, 2023

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 22DPP00677 T2599 Quality Assurance/Project Management Services for IT and Non-IT Projects

Current Quote Submission Due Date: February 23, 2023 (2:00 p.m. Eastern Time)

Bid Amendment #6

The following constitutes Bid Amendment #6 to the above referenced Bid Solicitation:

· This Bid Amendment includes:

· Answers to Vendor {Bidder} 2nd round of electronic questions;

· Revision to the answer to Question #66 from the 1st round of electronic questions;

· Revisions to the Bid Solicitation; and

· The revised Bid Solicitation Checklist titled “T2599 Revised Bid Solicitation Vendor Checklist 01-24-2023” has been updated on the Attachments tab of this Bid Solicitation in NJSTART.

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T2599 Revised Bid Solicitation 01-24-2023” and hereafter referred to in this document as the “Revised Bid Solicitation”. The following revisions are included in the Revised Bid Solicitation:

· 4.4.3.3.3 Overview of Security Plan and Standards – revised; and

· 5.22 (B) Reporting and Supplier Convenience Fee – revised.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #22DPP00677 T2599 - Quality Assurance/Project Management Services for IT and Non-IT Projects

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Please note: the answer to Question #66 from the first round of Q&A has been revised based upon updated information. Please see the revised answer below.

What marketing support will be provided to vendor awardees to promote the usage of the contract vehicle?

No marketing support will be provided (see revised answer below)

Per the NJSTART Marketplace Program, the program continually communicates with NJ Government Buyers to generate awareness of the types of contracts they have access to and educate them on how to navigate and use the Marketplace.

Marketing campaigns related to Marketplace may include, but not necessarily be limited to:

· Advertising

· Email Blasts to NJ Government Buyers

· Webinars

· Tradeshows

The current T2599 Blanket P.O. has the following six (6) Vendors {Contractors}

· IMB

· The North Highland Company LLC

· Mathtech

· Visionary Integration Professionals LLC

· KPMG LLP

· CGI Technologies and Solutions

As specified by Revised Bid Solicitation Section 1.2, Background, Vendors {Bidders} interested in the current Blanket P.O. specifications and pricing information may review the current Blanket P.O. T2599 at www.njstart.gov by following these steps:

· Go to: www.njstart.gov

· Select “Active Blankets”

· In the search bar, select “Blankets” from the drop down menu

· Enter the T2599 and click “ ”

· The current Blanket P.O.s will appear under “Results”.

The Question and Answer Period is for the subject Bid Solicitation, 22DPP00677. The Division is unable to provide the information as requested.

The Question and Answer Period is for the subject Bid Solicitation, 22DPP00677. The Division is unable to provide the information as requested.

The criteria and timeline would vary for each Engagement. This would be defined in the Scope of Work for each Engagement during the Mini-Bid process.

Please refer to Revised Bid Solicitation Section 3.1, Engagement Process for IT and Non-IT Engagements, for additional information related to the engagement process.

In accordance with Revised Bid Solicitation Section 1.1, Purpose and Intent, the State intends to award multiple Blanket P.O.s, for each of the following four (4) Engagement Groups:

IT Engagements – Project Management (PM) IT Engagements – Quality Assurance (QA) Non-IT Engagements – Project Management (PM) Non-IT Engagements – Quality Assurance (QA)

The State intends to establish a pool of pre-qualified Vendors {Contractors} for each of the four (4) Engagement Groups, who will then, through a Mini-Bid process, have the opportunity to bid on Engagements for PM and/or QA services related to IT and/or Non-IT Engagements, as applicable.

A Vendor {Bidder} is not required to submit a Quote for each Engagement Group in order to be considered for award. A Vendor {Bidder} may submit a Quote for one (1) or more Engagement Groups. A Vendor {Bidder} must submit all price lines within an Engagement Group.

Please reference Revised Bid Solicitation 1.1, Purpose and Intent, and Section 3.1, Engagement Process For IT and Non-IT Engagements, for additional information.

This would vary for each Engagement. This would be defined in the Scope of Work for each Engagement during the Mini-Bid process.

(Security Questionnaire) In addition to the completed Security Questionnaire, each vendor has been asked to supply copies of security policies and certifications. Are the detailed security policies required as part of the submission OR will they be required only if the contract is awarded?

The items specified by Security Questionnaire Section IV – Supporting Documentation To Be Submitted should be submitted by the Vendor {Bidder} with its Quote as part of the completed Security Questionnaire. If a Vendor {Bidder} does not submit the completed Security Questionnaire with the Quote, including the supporting documentation specified by Section IV, the Vendor {Bidder} must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

The State does not accept the proposed modification. However, please see response to Question #275, and Revised Bid Solicitation Section 5.22(b), Reporting and Supplier Convenience Fee, which addresses this concern.

The State does not accept the proposed modification, but has modified the language to address the concern raised in this question.

Please refer to Revised Bid Solicitation Section 5.22(b), Reporting and Supplier Convenience Fee, as this section has been revised.

The State does not accept the proposed modification. However, please see response to Question #275, and Revised Bid Solicitation Section 5.22(B), Reporting and Supplier Convenience Fee, which addresses this concern.

Vendors {Contractors} are responsible for the timely remittance of the Supplier Convenience Fee at the times identified in the Revised Bid Solicitation.

In accordance with Revised Bid Solicitation Section 5.22, Reporting and Supplier Convenience Fee, the Vendor {Contractor} shall submit a Sales Report documenting all sales made under the Blanket P.O. The Sales Report shall be submitted directly to Periscope using the NJSTART system no later than thirty (30) calendar days after the end of each calendar quarter.

Please reference Revised Bid Solicitation Section 5.22, Reporting and Supplier Convenience Fee, for additional information.

Yes, Section 4.2 of the SSTC states in part: “All policies must be endorsed to provide 30 days’ written notice of cancellation or adverse material change to the State of New Jersey at the address shown below. The contractor will provide 30 days written notice unless replacement coverage meeting the terms and conditions hereunder is obtained without lapse.”

Should the Vendor’s {Contractor’s} insurance carrier fail or be unable to provide the required written notice, then that responsibility shall fall to the Vendor {Contractor}.

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