T2599 Bid Amendment 4 10-26-22.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

October 26, 2022

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 22DPP00677 T2599 Quality Assurance/Project Management Services for IT and Non-IT Projects

Current Quote Submission Due Date: November 16, 2022 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: January 18, 2023 (2:00 p.m. Eastern Time) Second Electronic Question and Answer Period Due Date: November 04, 2022 (2:00 p.m. Eastern Time)

Bid Amendment #4

The following constitutes Bid Amendment #4 to the above referenced Bid Solicitation:

· This Bid Amendment extends the Quote submission due date to January 18, 2023 (2:00 p.m. Eastern Time);

· Addition of a second round of Electronic Questions and Answers related to the addition of Revised Bid Solicitation Section 5.22, Reporting and Supplier Convenience Fee, which will close on November 04, 2022 (2:00 p.m. Eastern Time);

· Second round of Electronic Questions and Answers should be limited to questions related to the addition of Revised Bid Solicitation Section 5.22, Reporting and Supplier Convenience Fee only;

· Please refer to Bid Solicitation Section 1.3.1, Electronic Question and Answer Period, for more information related to submitting electronic questions.

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T2599 Revised Bid Solicitation 10-26-2022”. The following additions and/or revision are included in the Revised Bid Solicitation:

· 2.2 General Definitions – revised;

· 5.21 Program Efficiency Assessment for State Using Agencies – revised;

· 5.22 Reporting and Supplier Convenience Fee – addition:

A. Quarterly Sales Reporting - The Vendor {Contractor} shall submit a Sales Report documenting all sales made under the Blanket P.O. The Sales Report shall be submitted directly to Periscope using the NJSTART system no later than thirty (30) calendar days after the end of each calendar quarter. The calendar quarters will end March 31, June 30, September 30, and Vendor and December 31. The Sales Report must contain the following information:

· Complete and accurate details of all sales, credits, returns, refunds, and the like for the reporting quarter;

· Purchasing entity;

· Total of Supplier Convenience Fee amount due for the reporting quarter;

· Such other information as the State may reasonably request; and

· If no sales were made to the State during the reporting quarter, then a report shall be submitted showing zero sales and zero Supplier Convenience Fee due.

Quarterly Sales Reporting and remittance of the Supplier Convenience Fee shall begin on the first calendar quarter starting after the effective date of the Blanket P.O.

B. Supplier Convenience Fee - For all purchases made under the Blanket P.O., the Vendor {Contractor} shall remit the Supplier Convenience Fee in the amount of one percent (1%) of all Purchases to Periscope Holdings, Inc. (Periscope).

C. Remittance of the Supplier Convenience Fee - On a quarterly basis, the Vendor {Contractor} shall remit the Supplier Convenience Fee directly to Periscope no later than thirty (30) days after the end of each calendar quarter. The calendar quarters will end March 31, June 30, September 30, and December 31. Failure to remit the Supplier Convenience Fee timely and accurately may result in Vendor’s {Contractor’s} goods and/or services being made ineligible for purchase through the NJSTART Marketplace.

D. Retention and Inspection of Records and Audit - The Vendor {Contractor} shall keep records of all sales made to Using Agencies and Intrastate Cooperative Purchasing Participants in sufficient detail to enable the State to determine the Supplier Convenience Fee payable by the Vendor {Contractor}. The State and/or Periscope may examine and audit, at its own expense, Vendor’s {Contractor’s} sales records and Sales Reports for completeness and accuracy. If such examination reveals underpayment of the Supplier Convenience Fee, the Vendor {Contractor} shall immediately pay to Periscope the amount of deficiency. If the examination reveals an underpayment of 5% or more, then the Vendor {Contractor} shall reimburse the State and/or Periscope for the cost of the audit.

E. Catalog Enablement - The Vendor {Contractor} shall cooperate with the State and/or Periscope as requested to upload catalog items and pricing consistent with the awarded Blanket P.O. to the NJSTART Marketplace module within thirty days (30) of the Blanket P.O. award.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

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