T2435S Optional PreQuote Conference Presentation.pptx

Optional Pre-Quote Conference

T2435S – Environmental Emergency Response Services: NJDEP & Statewide

Bid Solicitation #25DPP01125 Q&A due by 2PM on March 26, 2025 Quotes due by 2PM on May 7, 2025

WELCOME & INTRODUCTIONS

Please sign in by entering your name and company in the Microsoft Teams chat window.

A list of attending firms and this presentation will be posted to NJSTART.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions only, regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work, services, or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover Page:

Bid Solicitation Title Information Submission dates Set-aside requirements

Electronic Q&A Due: March 26, 2025 by 2PM

Quotes Due: May 7, 2025 by 2PM

Section 1: Introduction and Summary Purpose and Intent (Section 1.1) Background (Section 1.2) Order of Precedence of Contractual Terms (Section 1.4)

Section 2: Pre-Quote Submission Information Q&A (Section 2.1) Exceptions to the New Jersey Standard Terms and Conditions (Section 2.2) Bid Amendments (Section 2.3)

Please review each Section carefully:

Please review this section carefully:

Section 3: Quote submission requirements - including, but not limited to:

Forms (Section 3.13) Confidentiality/Commitment To Defend (Section 3.13.7) Public Works Contractor Registration (Section 3.13.8) A-901 License (Section 3.13.9) Technical Quote (Section 3.14) Management Overview (Section 3.15) Case History Form (Section, 3.19) Resumes (Section 3.23) Financial Capability (Section 3.24) State-Supplied Price Sheet (Section 3.25)

Bidders shall submit with Quote (Mandatory) Ownership Disclosure Form, Section 3.13.2 Public Works Contractor Registration, Section 3.13.8 A-901 License, Section 3.13.9 If your firm intends to subcontract, the Subcontractor Utilization Plan, Section 3.13.12

Bidders should submit with Quote (Strongly Recommended), required prior to award Offer and Acceptance Page, Section 3.13.1 Disclosure of Investment Activities in Iran Section 3.13.3 Disclosure of Investigations and Other Actions Involving the Bidder Form, Section 3.13.4.

MacBride Principles, Section 3.13.5 Source Disclosure 3.13.6 Confidentiality/Commitment to Defend, Section 3.13.7 Certificate of Public Convenience and Necessity, Section 3.13.10 Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Section 3.13.17 Affirmative Action Compliance, Section 3.13.14 Business Registration, Section 3.13.16

Bidders shall submit:

Technical Quote, Section 3.14 Management Overview, Section 3.15 State-Supplied Price Sheet, Section 3.25

Bidders should submit:

Contract Management, Section 3.16 Additional Plans, Section 3.17 Health and Safety Plan (HASP) Spill Prevention and Contingency Plan Staffing Plan Additional Licenses, Section 3.18 Case History Form, Section 3.19 Organizational Charts, Section 3.22 Resumes, Section 3.23 Financial Capability of the Bidder, Section 3.24

Please review Section 3 in its entirety for a full list of submission specifications.

Section 3 Quote Submission Requirements

Section 4: Scope of Work Required services to be provided by the awarded Contractor Section 5: General Contract Terms Contractual language including term details (Section 5.1 and 5.2) Base Term will end on October 10, 2029 Three 1-Year Extension Term Options Ownership of Materials (Section 5.4) Staff Substitutions (Section 5.5)

Please review each section carefully.

Section 6: Data Security Requirements Section 7: Insurance, Modifications to the NJ Standard Terms and Conditions (SSTCs), and supplemental indemnification Section 8: Evaluation criteria, clarifications, and Best and Final Offer (BAFO) Section 9: Glossary (including Contract Specific Definitions) Please review each section carefully.

HELPFUL TIPS & REMINDERS

Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.

Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.

Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced

PRICE SHEET PITFALLS

Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.

The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.

Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all tabs on the State-Supplied Price Sheet.

Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.

Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.

STATE-SUPPLIED PRICE SHEET

Please submit all pricing according to the instructions in Bid Solicitation Section 3.25

There are two (2) State-Supplied Price Sheets:

Northern Region Southern Region Both Regions contain the same price lines Bidders must submit pricing for at least one Region, and may submit pricing for both Regions.

Bidders must bid on all price lines within a Region to be considered for an award of that Region or the Quote may be deemed non-responsive for the respective Region.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor’s Quote is only valid for XX days.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

THANK YOU FOR ATTENDING

Q&A due by 2PM March 26, 2025

Quotes due by 2PM May 7, 2025 image1.png image2.png image3.png image4.png image5.png