T1963 Revised Bid Solicitation 060618.docx

Bid Solicitation

Vendor’s {Bidder’s} Electronic Question Due Date (Refer to Bid Solicitation Section 1.3.1 for more information.)

Mandatory/Optional Pre-Quote Conference (Refer to Bid Solicitation Section 1.3.5 for more information.)

Mandatory/Optional Site Visit (Refer to Bid Solicitation Section 1.3.4 for more information.)

N/A

N/A

Quote Submission Date (Refer to Bid Solicitation Section 1.3.2 for more information.)

Dates are subject to change. All times contained in the Bid Solicitation refer to Eastern Time. All changes will be reflected in Bid Amendments to the Bid Solicitation posted on the Division of Purchase and Property website and on www.njstart.gov.

Small Business Set-Aside Status ☐ Not Applicable

☐ Entire Blanket P.O.

☐ Partial Blanket P.O.

☒ Subcontracting Only Category

☐ I ☐ IV

☐ II ☐ V

☐ III ☐ VI

Bid Solicitation Issued By:

State of New Jersey Department of the Treasury Department of the Treasury Division of Purchase and Property Trenton, New Jersey 086250230 Using Agency/Agencies:

State of New Jersey Motor Vehicle Commission 225 East State St.

Trenton, NJ 08666

Date: April 25, 2018June 6, 2018

Table of Contents

INFORMATION FOR VENDORS {BIDDERS}

NOTICE: This Bid Solicitation is part of the NJSTART Procurement Program. The Vendor {Bidder} is advised to thoroughly read all sections, as many have been revised, and follow all instructions contained in this Bid Solicitation, including the instructions on the Bid Solicitation’s Offer and Acceptance Page and read through all Quick Reference Guides (QRGs) located on the NJSTART Vendor Support Page (http://www.state.nj.us/treasury/purchase/njstart/vendor.shtml), before preparing and submitting its Quote.

NJSTART terminology is used throughout this document. See Bid Solicitation Section 2.1 for a crosswalk of NJSTART terminology to legacy terminology.

PURPOSE AND INTENT

This Bid Solicitation is issued by the Procurement Bureau, Division of Purchase and Property (Division), Department of the Treasury on behalf of the Motor Vehicle Commission (MVC). The purpose of this Bid Solicitation is to solicit Quotes for printing, limited inventory management and delivery of mailing envelopes utilized by the MVC for typical business operations and interaction with motoring public statewide. Envelopes are grouped into three (3) categories. Each group will be awarded separately to the overall lowest cost, highest value proposal from a responsive Vendor {Contractor}. An initial Blanket P.O. award will be made to establish a Primary Vendor {Contractor}. An additional Blanket P.O. award will be made to establish a Secondary Vendor {Contractor} The second Blanket P.O. award will be made to that responsive Vendor {Bidder} providing the next overall lowest cost and or highest value Quote to the State. The State also reserves the right to make an additional Blanket P.O. award to a Tertiary Vendor {Contractor} if and when deemed by the Director of Division of Purchase and Property (Director) to be in the State’s best interest.

The intent of this Bid Solicitation is to award a Master Blanket Purchase Order (Blanket P.O.) to that responsible Vendor {Bidder} whose Quote, conforming to this Bid Solicitation is most advantageous to the State, price and other factors considered. The State may award any and all price lines. The State, however, reserves the right to separately procure individual requirements that are the subject of the Blanket P.O. during the Blanket P.O. term, when deemed by the Director of the Division of Purchase and Property (Director) to be in the State’s best interest.

The evaluation will be conducted in accordance with Section 6.7 of this Bid Solicitation. A Primary, Secondary, and Tertiary award will be made for this Blanket P.O. The Primary Vendor {Contractor} has the responsibility of completing each order for the items awarded within the prescribed delivery time. The only time the Secondary, or Tertiary Vendor {Contractor} should be utilized is if the Primary Vendor {Contractor}, for any reason, cannot fulfill its contractual obligations as specified in this Bid Solicitation.

The State of NJ Standard Terms and Conditions (SSTC) accompanying this Bid Solicitation will apply to all Blanket P.O.s made with the State of New Jersey. These terms are in addition to the terms and conditions set forth in this Bid Solicitation and should be read in conjunction with them unless the Bid Solicitation specifically indicates otherwise.

BACKGROUND

This is a reprocurement of the products under Printing: Envelopes, (MVC) NJ Motor Vehicle Commission presently due to expire on November 21, 2018. Vendors {Bidders} interested in the current Blanket P.O. specifications and pricing information may review the current Blanket P.O. Enter T1963 at http://www.state.nj.us/treasury/purchase/pricelists.shtml. Vendors {Bidders} may also review the current Blanket P.O. at www.njstart.gov by following these steps:

Go to: www.njstart.gov Select “Contract & Bid Search” Select “Contracts/Blankets” Under “Contract/Blanket Description” type in Enter T 1963, Click “Find It” The current Blanket P.O.’s will appear under “Results”.

Vendors {Bidders} are cautioned that this new Bid Solicitation addresses current requirements.

Key Events

ELECTRONIC QUESTION AND ANSWER PERIOD

The Division will electronically accept questions and inquiries from all potential Vendors {Bidders} via the “Q&A” Tab of the Bid Solicitation in NJSTART.

A. Questions should be directly tied to the Bid Solicitation and asked in consecutive order, from beginning to end, following the organization of the Bid Solicitation; and

B. Each question should begin by referencing the Bid Solicitation page number and section number to which it relates.

Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instruction. QRGs are located on the NJSTART Vendor Support Page.

A Vendor {Bidder} shall not contact the Using Agency and/or the Procurement Specialist directly, in person, by telephone or by e-mail, concerning this Bid Solicitation, prior to the final award of the Blanket P.O.

The cut-off date for electronic questions and inquiries relating to this Bid Solicitation is indicated on the Bid Solicitation cover sheet. In the event that questions are posed by Vendors {Bidders}, answers to such questions will be issued by Bid Amendment. Any Bid Amendment to this Bid Solicitation will become part of this Bid Solicitation and part of any Blanket P.O. awarded as a result of this Bid Solicitation. Bid Amendments to this Bid Solicitation, if any, will be posted as a File Attachment on the “Summary” page of the Bid Solicitation in NJSTART after the cut-off date. (See Bid Solicitation Section 1.4.1 for further information.)

EXCEPTIONS TO THE STATE OF NJ STANDARD TERMS AND CONDITIONS (SSTC)

Questions regarding the State of New Jersey Standard Terms and Conditions (SSTC) and exceptions to mandatory requirements must be posed during this Electronic Question and Answer period and shall contain the Vendor’s {Bidder’s} suggested changes and the reason(s) for the suggested changes.

SUBMISSION OF QUOTES

In order to be considered for award, the Quote must be received by the Procurement Bureau of the Division at the appropriate location by the required time. Vendors {Bidders} shall submit a Quote either electronically through NJSTART or via hard copy.

QUOTES NOT RECEIVED PRIOR TO THE QUOTE OPENING DEADLINE SHALL BE REJECTED. THE DATE AND TIME OF THE QUOTE OPENING ARE INDICATED ON THE BID SOLICITATION COVER SHEET AND ON THE “SUMMARY” TAB OF THE BID SOLICITATION WEBPAGE WITHIN NJSTART.

IF THE QUOTE OPENING DEADLINE HAS BEEN REVISED, THE NEW QUOTE OPENING DEADLINE SHALL BE SHOWN ON THE POSTED BID AMENDMENT AND ON THE “SUMMARY” TAB OF THE BID SOLICITATION WEBPAGE WITHIN NJSTART.

Procedural inquiries concerning the use of NJSTART may be directed to njstart@treas.nj.gov and/or (609) 341-3500.

The State will not respond to substantive questions related to the Bid Solicitation or any other Blanket P.O. via this e-mail address or phone number. For inquiries related to substantive questions refer to Section 1.3.1 (Electronic Question and Answer Period).

VENDOR {BIDDER} SUPPORT

Vendors {Bidders} are strongly encouraged to visit the NJSTART Vendor Support Page, which contains Quick Reference Guides (QRGs), supporting videos, a glossary of NJSTART terms, and helpdesk contact information.

The Vendor {Bidder} should utilize the QRGs before attempting to submit its Quote using the NJSTART process. It is the Vendor’s {Bidder’s} responsibility to ensure that the NJSTART Quote and attachments have been properly submitted.

MANDATORY/OPTIONAL SITE VISIT

Not applicable to this procurement.

OPTIONAL PRE-QUOTE CONFERENCE

Not applicable to this procurement.

PRE-QUOTE DOCUMENT REVIEW

Not applicable to this procurement.

ADDITIONAL Information

BID AMENDMENTS: Revisions to this BID SOLICITATION

In the event that it becomes necessary to clarify or revise this Bid Solicitation, such clarification or revision will be by Bid Amendment. Any Bid Amendment to this Bid Solicitation will become part of this Bid Solicitation and part of any Blanket P.O. awarded as a result of this Bid Solicitation.

There are no designated dates for release of Bid Amendments. Those Vendors {Bidders} who are on the bid holder list either through commodity code registration in NJSTART or by acknowledging the bid in NJSTART should receive notification of any Bid Amendment(s). If a Vendor {Bidder} is not on the bid holder list to receive notifications related to a Bid Solicitation, Bid Amendments are still viewable on the “Summary” page of the Bid Solicitation in NJSTART.

BID AMENDMENTS WILL BE ISSUED AS FILE ATTACHMENTS, AND ARE VIEWABLE ON THE “SUMMARY” PAGE OF THE BID SOLICITATION IN NJSTART. Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instructions. QRGs are located on the NJSTART Vendor Support Page.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all Bid Amendments related to this procurement. An interested Vendor {Bidder} should check the NJSTART “Open Bids” Tab on a daily basis to ensure review of the most updated information.

VENDOR {BIDDER} Responsibility

The Vendor {Bidder} assumes sole responsibility for the complete effort required in submitting a Quote in response to this Bid Solicitation. No special consideration will be given after Quotes are opened because of a Vendor’s {Bidder’s} failure to be knowledgeable as to all of the requirements of this Bid Solicitation.

COST Liability

The State assumes no responsibility and bears no liability for costs incurred by a Vendor {Bidder} in the preparation and submittal of a Quote in response to this Bid Solicitation.

CONTENTS of QUOTE

Quotes can be released to the public pursuant to N.J.A.C. 17:12-1.2(b) and (c), or under the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1.1 et seq., or the common law right to know.

After the opening of sealed Quotes, including Quotes submitted through the NJSTART electronic process, all information submitted by a Vendor {Bidder} in response to a Bid Solicitation is considered public information notwithstanding any disclaimers to the contrary submitted by a Vendor {Bidder}. Proprietary and confidential information may be exempt from public disclosure by OPRA and/or the common law. When the Bid Solicitation contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Blanket P.O. is announced.

As part of its Quote, a Vendor {Bidder} may designate any data or materials it asserts are exempt from public disclosure under OPRA and/or the common law, explaining the basis for such assertion. The location in the Quote of any such designation should be clearly stated in a cover letter.

The State reserves the right to make the determination as to what is proprietary or confidential, and will advise the Vendor {Bidder} accordingly. Any proprietary and/or confidential information in a Quote will be redacted by the State. The State will not honor any attempt by a Vendor {Bidder} to designate its entire Quote and/or prices as proprietary, confidential and/or to claim copyright protection for its entire Quote. Copyright law does not prohibit access to a record which is otherwise available under OPRA. In the event of any challenge to the Vendor’s {Bidder’s} assertion of confidentiality with which the State does not concur, the Vendor {Bidder} shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Vendor {Bidder}. The State assumes no such responsibility or liability.

A Vendor {Bidder} shall not designate any price lists and/or catalogs submitted as exempt from public disclosure as the same must be accessible to State Using Agencies and Cooperative Purchasing Program participants (if the Bid Solicitation has been extended to these participants) and thus must be made public to allow all eligible purchasing entities access to the pricing information.

ANNOUNCEMENT OF QUOTE INFORMATION

On the date and time Quotes are due under the Bid Solicitation, all information concerning the Quotes submitted may be publicly announced and shall be available for inspection and copying except as noted below:

A. Information appropriately designated as proprietary and/or confidential shall not be available for inspection and copying; and B. Where negotiation is contemplated, only the names and addresses of the Vendors {Bidders} submitting Quotes will be announced, and the contents of the Quotes shall not be available for inspection and copying until the Notice of Intent to Award is issued by the Director.

PRICE Alteration In QUOTES

Any price changes including hand written revisions or "white-outs" must be initialed. Failure to initial price changes may preclude a Blanket P.O. award from being made to the Vendor {Bidder} pursuant to N.J.A.C. 17:12-2.2(a)(8).

QUOTE ERRORS

In accordance with N.J.A.C. 17:12-2.11 “Proposal errors,” a Vendor {Bidder} may withdraw its Quote as described below.

QUOTE WITHDRAWAL PRIOR TO QUOTE OPENING

NJSTART: A Vendor {Bidder} may withdraw its Quote submission in NJSTART prior to the Quote opening; however, Vendors {Bidders} should note that while withdrawn NJSTART Quotes remain viewable by the Vendor {Bidder} on its Vendor Profile Homepage, they are removed from the Division’s view and cannot be considered for Blanket P.O. award. The Vendor {Bidder} may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission. Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instruction. QRGs are located on the NJSTART Vendor Support Page.

Hard Copy: A Vendor {Bidder} may request that its hard copy Quote be withdrawn prior to the Quote opening. Such request must be made, in writing, to the Supervisor of the Proposal Review Unit at the address provided in Section 1.4.7.2 below. The Vendor {Bidder} may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission and at the place specified.

QUOTE WITHDRAWAL AFTER QUOTE OPENING, BUT PRIOR TO BLANKET P.O. AWARD

NJSTART and Hard Copy: If, after the Quote opening, but before Blanket P.O. award, a Vendor {Bidder} discovers an error in its Quote, the Vendor {Bidder} may make a written request to the Supervisor of the Proposal Review Unit to withdraw its Quote, or a portion thereof, from consideration for award. If the Vendor’s {Bidder’s} request to withdraw is made in good faith, and the State will not be significantly prejudiced by granting the withdrawal of the Quote beyond the loss of the benefit of the bargain to the State of the withdrawing Vendor’s {Bidder’s} offer, the request shall be granted. Evidence of the Vendor’s {Bidder’s} good faith in making this request can be demonstrated by one (1) or more of the following factors: A mistake is so significant that to enforce the Blanket P.O. resulting from the Quote would be unconscionable; that the mistake relates to a material feature or term of the Blanket P.O.; and that the mistake occurred notwithstanding the Vendor’s {Bidder’s} exercise of reasonable care. After Quote opening, while pursuant to the provisions of this section a Vendor {Bidder} may request to withdraw its Quote and the Director may in his/her discretion allow said Vendor {Bidder} to withdraw it, the Division also may take notice of repeated or unusual requests to withdraw by a Vendor {Bidder} and take those prior requests to withdraw into consideration when evaluating the Vendor’s {Bidder’s} future Quotes.

All Quote withdrawal requests must include the Bid Solicitation identification number and the final Quote submission date and be sent to the following address:

Department of the Treasury Division of Purchase and Property PO Box 230 33 West State Street – 9th Floor Trenton, New Jersey 08625-0039 Attention: Supervisor, Proposal Review Unit

If during a Quote evaluation process, an obvious pricing error made by a potential Blanket P.O. awardee is found, the Director or his/her designee shall issue written notice to the Vendor {Bidder}. The Vendor {Bidder} will have up to five (5) business days after receipt of the notice to confirm its pricing. If the Vendor {Bidder} fails to respond, its Quote shall be considered withdrawn, and no further consideration shall be given to it.

JOINT Venture

If a Joint Venture is submitting a Quote, the agreement between the parties relating to such Joint Venture should be submitted with the Joint Venture’s Quote. Authorized signatories from each party comprising the Joint Venture must sign the Offer and Acceptance Page. Each party to the Joint Venture must individually comply with all the forms and certification requirements in Sections 4.4.1 and 4.4.2 of this Bid Solicitation.

Reciprocity for Jurisdictional Vendor Preference

In accordance with N.J.S.A. 52:32-1.4 and N.J.A.C. 17:12-2.13, the State of New Jersey will invoke reciprocal action against an out-of-State Vendor {Bidder} whose state or locality maintains a preference practice for its in-state Vendors {Bidders}. The State of New Jersey will use the annual surveys compiled by the Council of State Governments, National Association of State Procurement Officials, or the National Institute of Governmental Purchasing or a State’s statutes and regulations to identify States having preference laws, regulations, or practices and to invoke reciprocal actions. The State of New Jersey may obtain additional information as it deems appropriate to supplement the stated survey information.

A Vendor {Bidder} may submit information related to preference practices enacted for a State or Local entity outside the State of New Jersey. This information may be submitted in writing as part of the Quote response, including name of the locality having the preference practice, as well as identification of the county and state, and should include a copy of the appropriate documentation, i.e., resolution, regulation, law, notice to Vendor {Bidder}, etc. It is the responsibility of the Vendor {Bidder} to provide documentation with the Quote or submit it to the Director within five (5) business days after the deadline for Quote submission. Written evidence for a specific procurement that is not provided to the Director within five (5) business days of the public Quote submission date may not be considered in the evaluation of that procurement, but may be retained and considered in the evaluation of subsequent procurements.

QUOTE ACCEPTANCES AND REJECTIONS

N.J.A.C. 17:12-2.7(d), the Director’s right to waive minor irregularities or omissions in a Quote and N.J.A.C. 17:12-2.2 which defines causes for Quote rejection, apply to all Quotes.

ELECTRONIC SIGNATURES

Vendors {Bidders} submitting Quotes through NJSTART may sign the forms listed in Section 4.4.1 (Forms, Registrations and Certifications Required with Quote) and Section 4.4.2 (Forms, Registrations and Certifications Required Before Blanket P.O. Award and That Should Be Submitted with the Quote) of this Bid Solicitation electronically by typing the name of the authorized signatory in the “Signature” block as an alternative to downloading, physically signing the form, scanning the form, and uploading the form to NJSTART.

Vendors {Bidders} submitting Quotes in hard copy format, must provide forms with original, physical signatures, otherwise its Quote may be deemed non-responsive.

DEFINITIONS

CROSSWALK

General Definitions

The following definitions will be part of any Blanket P.O. awarded or order placed as a result of this Bid Solicitation.

All-Inclusive Hourly Rate – An hourly rate comprised of all direct and indirect costs including, but not limited to: labor costs, overhead, fee or profit, clerical support, travel expenses, per diem, safety equipment, materials, supplies, managerial support and all documents, forms, and reproductions thereof. This rate also includes portal-to-portal expenses as well as per diem expenses such as food.

Best and Final Offer or BAFO – Pricing timely submitted by a Vendor {Bidder} upon invitation by the Bureau after Quote opening, with or without prior discussion or negotiation.

Bid or Bid Solicitation – This series of documents, which establish the bidding and Blanket P.O. requirements and solicits Quotes to meet the needs of the Using Agencies as identified herein, and includes the Bid Solicitation, State of NJ Standard Terms and Conditions (SSTC), State-Supplied Price Sheet, attachments, and Bid Amendments.

Bid Amendment – Written clarification or revision to this Bid Solicitation issued by the Bureau. Bid Amendments, if any, will be issued prior to Quote opening.

Business Day – Any weekday, excluding Saturdays, Sundays, State legal holidays, and State-mandated closings unless otherwise indicated.

Calendar Day – Any day, including Saturdays, Sundays, State legal holidays, and State-mandated closings unless otherwise indicated.

Change Order – An amendment, alteration, or modification of the terms of a Blanket P.O. between the State and the Vendor(s) {Contractor(s)}. A Change Order is not effective until it is signed and approved in writing by the Director or Deputy Director, Division of Purchase and Property.

Cooperative Purchasing Program – The Division’s intrastate program that provides procurement-related assistance to New Jersey local governmental entities and boards of education, State and county colleges and other public entities having statutory authority to utilize select State Blanket P.O.s issued by the Division, pursuant to the provisions of N.J.S.A. 52:25-16.1 et seq.

Days After Receipt of Order (ARO) – The number of calendar days ‘After Receipt of Order’ in which the Using Agency will receive the ordered materials and/or services.

Director – Director, Division of Purchase and Property, Department of the Treasury, who by statutory authority is the Chief Contracting Officer for the State of New Jersey.

Discount – The price reduction applied by the Vendor {Bidder} to all items.

Division – The Division of Purchase and Property.

Evaluation Committee – A committee established or Division staff member assigned by the Director to review and evaluate Quotes submitted in response to this Bid Solicitation and recommend a Blanket P.O. award to the Director.

Firm Fixed Price – A price that is all-inclusive of direct cost and indirect costs, including, but not limited to, direct labor costs, overhead, fee or profit, clerical support, equipment, materials, supplies, managerial (administrative) support, all documents, reports, forms, travel, reproduction and any other costs.

Joint Venture – A business undertaking by two (2) or more entities to share risk and responsibility for a specific project.

Master Blanket Purchase Order (Blanket P.O.) – The Blanket P.O. consists of the State of NJ Standard Terms and Conditions (SSTC), the Bid Solicitation, the responsive Quote submitted by a responsible Vendor {Bidder} as accepted by the State, the notice of award, any Best and Final Offer, any subsequent written document memorializing the agreement, any modifications to any of these documents approved by the State and any attachments, Bid Amendment or other supporting documents, or post-award documents including Change Orders agreed to by the State and the Vendor {Contractor}, in writing.

May – Denotes that which is permissible or recommended, not mandatory.

Must – Denotes that which is a mandatory requirement.

No Bid – The Vendor {Bidder} is not submitting a price Quote for an item on a price line.

No Charge – The Vendor {Bidder} will supply an item on a price line free of charge.

Primary Form – An electronic form contained within a Vendor’s {Bidder’s} NJSTART profile designated by the Vendor {Bidder} as the primary or principal version of the required form.

Procurement Bureau – The Division unit responsible for the preparation, advertisement, and issuance of Bid Solicitations, for the tabulation of Quotes and for recommending award(s) of Blanket P.O.(s) to the Director and the Deputy Director.

Project – The undertakings or services that are the subject of this Bid Solicitation.

QRGs – Quick Reference Guides.

Quote – Vendor’s {Bidder’s} timely response to the Bid Solicitation including, but not limited to, technical Quote, price Quote, and any licenses, forms, certifications, or other documentation required by the Bid Solicitation.

Retainage – The amount withheld from the Vendor {Contractor} payment that is retained and subsequently released upon satisfactory completion of performance milestones by the Vendor {Contractor}.

Revision – A response to a BAFO request or a requested clarification of the Vendors {Bidders} Quote.

Shall – Denotes that which is a mandatory requirement.

Should – Denotes that which is permissible or recommended, not mandatory.

Small Business – Pursuant to N.J.A.C. 17:13-1.2, “small business” means a business that meets the requirements and definitions of “small business” and has applied for and been approved by the New Jersey Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit as (i) independently owned and operated, (ii) incorporated or registered in and has its principal place of business in the State of New Jersey; (iii) has 100 or fewer full-time employees; and has gross revenues falling in one (1) of the three (3) following categories: For goods and services - (A) 0 to $500,000 (Category I); (B) $500,001 to $5,000,000 (Category II); and (C) $5,000,001 to $12,000,000, or the applicable federal revenue standards established at 13 CFR 121.201, whichever is higher (Category III). For construction services: (A) 0 to $3,000,000 (Category IV); (B) gross revenues that do not exceed 50 percent of the applicable annual revenue standards established at 13 CFR 121.201 (Category V); and (C) gross revenues that do not exceed the applicable annual revenue standards established at CFR 121.201, (Category VI).

State – State of New Jersey.

State Contract Manager or SCM – The individual, as set forth in Section 8.0, responsible for the approval of all deliverables, i.e., tasks, sub-tasks or other work elements in the Scope of Work. The SCM cannot direct or approve a Change Order.

State-Supplied Price Sheet – The bidding document created by the State and attached to this Bid Solicitation on which the Vendor {Bidder} submits it proposal pricing as is referenced and described in Bid Solicitation Section 4.4.5.

Subtasks – Detailed activities that comprise the actual performance of a task.

Subcontractor – An entity having an arrangement with a Vendor {Contractor}, whereby the Vendor {Contractor} uses the products and/or services of that entity to fulfill some of its obligations under its State Blanket P.O., while retaining full responsibility for the performance of all [the Vendor’s {Contractor's}] obligations under the Blanket P.O., including payment to the Subcontractor. The Subcontractor has no legal relationship with the State, only with the Vendor {Contractor}.

Task – A discrete unit of work to be performed.

Unit Cost – All-inclusive, firm fixed price charged by the Vendor {Bidder} for a single unit identified on a price line.

Using Agency[ies] – A State department or agency, a quasi-State governmental entity, or a Cooperative Purchasing Program participant, authorized to purchase products and/or services under a Blanket P.O. procured by the Division. This Blanket P.O. may be used by the Using Agencies or quasi-governmental agencies specifically identified in the Bid Solicitation. In addition, with the approval of the Director of the Division of Purchase and Property and the agreement of the Vendor {Contractor}, the Blanket P.O. may be used by any Using Agency or quasi-State governmental entity.

Vendor {Bidder} – An entity offering a Quote in response to the Division’s Bid Solicitation.

Vendor {Contractor} – The Vendor {Bidder} awarded a Blanket P.O. resulting from this Bid Solicitation.

BLANKET P.O.-specific definitions/ACRONYMS

EPA - Environmental Protection Agency

EPA Comprehensive Procurement Guide (CPG)-The Federal Government’s requirements for the purchase of recycled paper containing post-consumer materials. Which states:

“State agencies shall transition to energy efficient products and equipment, renewable energy products, recycled products, low toxicity products and alternatives to products that contain PBTs, and Paper and Paper Products - In accordance with USEPA's Comprehensive Procurement Guidelines developed pursuant to Federal Executive Order 13101” ( NJ Executive Order #11 Jon Corzine 4/22/2016).

Facing Identification Marks (FIM) – A bar code designed by the United States Postal Service to assist in the automated processing of mail. The FIM is a set of vertical bars printed on the envelope or postcard near the upper edge, just to the left of the postage area (the area where the postage stamp or its equivalent.

Glassine – Clear window film material most commonly used in the envelope manufacturing industry when recycled content is required.

Life cycle assessment – The comprehensive examination of a product’s environmental and economic aspects and potential impacts throughout its lifetime, including raw material extraction, transportation, manufacturing, use and disposal.

Mcintrye Corners - Typically found on side-seam style envelopes. Notches are made on the back panel or turn up, exposing the top of two side seam shoulders of the envelope to facilitate automatic content insertion on mail processing machinery.

MVC - Motor Vehicle Commission

Non-Mcintrye- Means Mcintrye Corners are not wanted, nor required by NJ MVC.

Pre-Consumer Material – Materials generated in manufacturing and converting processes, such as manufacturing scrap and trimmings/cuttings.

Post-Consumer Material – Material or finished product that has served its intended use and has been diverted or recovered from waste destined for disposal, having completed its life as a consumer item. Post-consumer materials are part of the broader category of recovered materials.

Recovered Material – Waste material and byproduct that have been recovered or diverted from solid waste, but does not include materials and byproducts generated from, and commonly reused within, an original manufacturing process.

Materials in Solid Waste – Material found in the various components of the solid waste stream. General, solid waste has several components, such as municipal solid waste (MSW), construction and demolition debris (C&D), and nonhazardous industrial waste. Under RCRA Section 6002, EPA considers materials recovered from any component of the solid waste stream when designating items containing recovered materials.

Recycling – The series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of new products other than fuel for producing heat or power by combustion.

Recyclability – The ability of a product or material to be recovered from, or otherwise diverted from, the solid waste stream for the purpose of recycling.

RMAN – Recovered Materials Advisory Notices provide purchasing guidance and recommendations for recovered and post-consumer material content levels for designated items.

USEPA – United States Environmental Protection Agency

USPS - United States Postal Service

Vendor Management Inventory (VMI) – An established model in which, following award of a Blanket P.O., the State and the Vendor {Contractor} agree to provide and exchange certain information for the purpose of optimizing production, smoothing demand, managing inventory order fulfillment and related logistics.

SCOPE OF WORK

The Vendor {Contractor} shall be responsible for printing and the delivery of mailing envelopes used by the New Jersey Motor Vehicle Commission.

The three (3) envelope groups are:

*RC-64 4 x 9.

The Vendor {Contractor} shall provide all envelopes with the following specifications:

3.1 SPECIFICATIONS

A. GROUP 1- BROWN KRAFT ENVELOPES

1. MV – 22 MAILING ENVELOPE

2. MV – 23 MAILING ENVELOPE

3. MV - 24 MAILING ENVELOPE

a. GRAPHICS AND LAYOUT

Per sample, printed face in black ink (1/0) on one side. Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

B. GROUP 2- #9 ENVELOPES

1. DI-10 RETURN REPLY ENVELOPE

a. GRAPHICS AND LAYOUT

Per sample, printed face in black ink (1/0). Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). . Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

2. RC-63 RETURN REPLY ENVELOPE

consumer waste)

specified above. Envelopes are slit (opened) by a Tri-Cut, three - way letter opener.

Die cut window to measure 1 ½” long x ½” wide, 2 11/16” from bottom edge and 1” from left edge of finished envelope edges. No glassine.

a. GRAPHICS AND LAYOUT

Per sample, printed face one side plus internal security screen in black ink. Bar Coding and FIM must be positioned in accordance with USPS regulations :(https://about.usps.com/publications/pub25.pdf). Envelope prints face, back, outside flap, interior security screen, and under flap. Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

3. RC-63GR RETURN REPLY ENVELOPE

specified above. Envelopes are slit (opened) by a Tri-Cut, three-way letter opener. Die cut to appear as indicated on sample. Die cut window to measure 1 ½” long x ½” wide, 2 11/16” from bottom edge and 1” from left edge of finished envelope edges. No glassine.

a. GRAPHICS AND LAYOUT

Per sample, printed face in standard green ink (PMS number specified after Blanket P.O. award. Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

4. RC-63R RETURN REPLY ENVELOPE

specified above. Envelopes are slit (opened) by a Tri-Cut, three - way letter opener. Die cut to appear as indicated on sample. Die cut window to measure 1 ½” long x ½” wide, 2 11/16” from bottom edge of envelope, 1” from left edge of envelope. No glassine.

a. GRAPHICS AND LAYOUT

Per sample, printed face in red ink one side (PMS 200 Red) plus internal security screen in black ink. Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

5. RC-63BR RETURN REPLY-BLACK INK, KRAFT STOCK

specified above. Envelopes are slit (opened) by a Tri-Cut, three - way letter opener. Die cut window to measure 1 ½” long x ½” wide, positioned 2 11/16” from bottom edge of envelope, 1” from left edge of finished envelope. No glassine

a. GRAPHICS AND LAYOUT

Per sample, printed face in black ink on one side plus internal security screen in black ink. Bar Coding and FIM must be positioned in accordance with USPS regulations:

(https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

C. GROUP 3- #10 ENVELOPES

6. I MV-20-31 1ST CLASS MAIL OUT, DRIVER CONTROL

Glassine window on face measuring 4 1/8” wide x 1” in depth with rounded corners positioned ¾” from left and 1” from bottom of finished envelope edges. Glassine must be thoroughly glued (edged gummed).

a. GRAPHICS AND LAYOUT

Per sample, printed face in black ink on one side plus internal security screen in black ink. Bar Coding and FIM must be positioned in accordance with USPS regulations:

(https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

7. RC – 61-1ST CLASS MAIL OUT

on face measuring 4 ¼” x 1” with rounded corners. Windows shall be positioned 3” from left and 1 5/8” from bottom of finished envelope edges. Gummed flap and side seams are critical due to processing operation. Flap must be 1 5/8” in depth at the center, with rounded corners 9/16” in from right and left sides of finished envelope edges. Side seam to be straight cut, 3 11/16” in height. Entire length of seam(s) must be glued. No loose edges or ends are permitted.

a. GRAPHICS AND LAYOUT

Per sample, printed face in black ink on one side plus internal security screen in black ink. Bar Coding and FIM must be positioned in accordance with USPS regulations:

(https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

8. RC-61A-1ST CLASS MAIL OUT

on face measuring 4 ¼” x 1” with rounded corners positioned 3” from left and 1 5/8” from bottom of finished envelope edged. Gummed flap and side seams are critical due to processing operation. Flap must be 1 5/8” in depth at the center, with rounded corners 9/16” in from right and left sides of finished envelope edges. Side seam to be straight cut, 3 11/16” in height. Entire length of seam (s) must be glued. No loose edges or ends are permitted.

a. GRAPHICS AND LAYOUT

Per sample, process blue Ink one side plus internal security screen. Envelope prints face, back, outside flap plus security screen. Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

9. RC-61S-1ST CLASS MAIL OUT-SKIP THE TRIP

a. GRAPHICS AND LAYOUT

Per sample, black ink on one side plus internal security screen. Envelope printed on face, back and flap. Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

10. RC-64 1st CLASS MAIL OUT (NOTE SIZE IS 4 x 9)

measuring 3 3/4" by 1 1/4" with rounded corners positioned 3/4" from left and 5/8" from bottom of finished envelope. Gummed flap must be 1 1/2" in depth with rounded corners 9/16" in from right and left side of finished envelope edges. Flap critical due to inserting operation.

a. GRAPHICS AND LAYOUT

Per sample, process blue ink one side plus internal security screen. Envelope printed face, back and flap. Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

11. RC-64A 1st CLASS MAIL OUT

measuring 1/2" x 1 1/2" with rounded corners positioned 1" from left and 5/8" from bottom. Gummed flap must be 1 1/2" in depth with rounded corners 9/16" in from right and left side of envelope. Flap is critical due to processing operation.

a. GRAPHICS AND LAYOUT

Per sample, process blue ink on one side plus internal security screen. Envelope printed face, back and flap. Bar Coding and FIM must be positioned in accordance with USPS regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

12. BUSINESS LICENSING SERVICES (BLS)-30 1ST CLASS MAIL OUT BUSINESS LICENSING SERVICES

NOTE: EXACT SAME SPECS AS THE RC-64, ONLY DIFFERENCE IS THE PRINTING (DIFFERENT PO BOX).

3/4" by 1 1/4" with rounded corners positioned 3/4" from left and 5/8" from bottom of finished envelope edges. Gummed flap must be 1 1/2" in depth with rounded corners 9/16" in from right and left side of finished envelope. Flap is critical due to inserting operation.

a. GRAPHICS AND LAYOUT

Per sample, process blue ink on one side plus internal security screen. Envelope printed face, back and flap. Bar Coding and FIM must be positioned in accordance with postal regulations: (https://about.usps.com/publications/pub25.pdf). Printing registration must be exact. No files are available. Vendor {Contractor} shall set all copy.

Packing

A. GROUP 1 ENVELOPES

Group 1 envelopes are different in size than envelopes in Group 2 and Group 3. Group 1 envelopes shall be packed conveniently in cartons, but should conform to MVC warehouse racking/pallet requirements as follows: Pallets shall be standard notched with four way entry, double face, flush type – 40” wide by 48” deep. Envelopes must be packed in cartons of uniform size, containing equal quantities. Pallets must be secured with stretch wrap. All cartons should be affixed with a label indicating quantity of envelopes per carton, Vendor {Contractor} name, P.O. number, and form number, a three (3) of nine (9) bar code description. In addition, a sample of the envelope contained within each carton should be affixed to the outside of the carton.

B. GROUP 2…