MIKIE SHERRILL

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

AARON BINDER

Acting State Treasurer

DR. DALE G. CALDWELL

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

January 30, 2026

To: All Interested Bidders

Re: Bid Solicitation # 26DPP01215 T1841 – Geographic Information Systems Services

Bid Amendment #3

The following constitutes Bid Amendment #3 to the above referenced Bid Solicitation:

· Answers to questions submitted during the Electronic Question and Answer period;

· The Optional Pre-Quote Conference Attendees;

· The Quote Submission Due Date has been revised from 2:00 p.m. Eastern Time on Wednesday, February 4, 2026, to 2:00 p.m. Eastern Time on Wednesday, February 19, 2026; and

· A revised Bid Solicitation entitled, “T1841 Revised Bid Solicitation 1.30.2026”

· Please note that for all additions, deletions, clarifications, and modifications to the Bid Solicitation, Bidders should refer to “T1841 Revised Bid Solicitation 1.30.2026.” The following revisions are included in the Revised Bid Solicitation:

· Section 4.3, Contractor Mini-Bid Requirements Post-Award.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #26DPP01215 T1841 – Geographic Information Systems Services

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: Some questions may have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

A: Please be advised that all Quotes shall be submitted electronically through NJSTART.

A: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

A: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

A: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

A: 1. The intent of this Bid Solicitation is to award Contracts to a maximum of 20 Bidders in either GIS Category.

Q: 2. Does it also include current awardees?

A: 2. The number of awards made will not automatically include the current awardees.

A: The Optional Pre-Quote Conference attendance information was provided via Bid Amendment #2, which was posted to NJSTART on November 28, 2025.

A: No, the references provided for Bid Solicitation Section 3.22, Experience with Contracts of Similar Size and Scope, will not satisfy the reference request set forth in Bid Solicitation Sections 3.18, Organizational Experience. References per Bid Solicitation 3.22, Experience with Contracts of Similar Size and Scope, relate to contracts undertaken by the Contractor that are comparable to the work found in this Bid Solicitation.

However, Bidders may use the same references already included in Section 3.22, Experience with Contracts of Similar Size and Scope for their response to Bid Solicitation Section 3.18, Organizational Experience, should the Bidder find said references adequately address the request set forth in Bid Solicitation Section 3.18, Organizational Experience, which requires information relating, but not limited to, to the firm’s organizational structure and capabilities.

The Bidder should include the level of detail it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

A: No, the information provided for Bid Solicitation Sections 3.20, Organization Charts, and Section 3.21, Resumes, will not satisfy the information request set forth in Bid Solicitation Sections 3.18, Organizational Experience. Resumes per Bid Solicitation Section 3.21, Resumes, relate to individual personnel. Personnel information per Bid Solicitation 3.20, Organization Charts, relates to the Bidder’s organizational structure.

However, Bidders may use personnel information already included in both Bid Solicitation Sections 3.20, Organization Charts, and 3.21, Resumes, for their response to Bid Solicitation Section 3.18, Organizational Experience, should the Bidder find said information adequately addresses the request set forth in Bid Solicitation Section 3.18, Organizational Experience, which requires information relating, but not limited to, to the firm’s organizational structure and capabilities.

The Bidder should include the level of detail it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

A: A complete submission must include all mandatory requirements, which are designated by the word 'shall,' including all required forms. Quotes that are missing mandatory requirements may be deemed non-responsive. Not submitting requested information, indicated by 'should,' may impact the technical evaluation score. Bidders should refer to Section 3.0 Quote Submission Requirements of the Bid Solicitation for all mandatory requirements.

A: Sections 3.18, 3.21, and 3.22 outline different requirements for the Bidder's submission. Section 3.18 requests general information about the Bidder's company, personnel, and experience, including references, to demonstrate overall qualifications. Section 3.22 requires specific details about past contracts similar to the current bid, including contract dates, contact references, any past negative actions like default notices, and information about subcontractors. Section 3.21 specifically requests resumes for all management, supervisory, and key personnel who will be assigned to the Contract. Although specific information is required, the Bidder is encouraged to address Sections 3.18 and 3.22 in a manner they find appropriate.

A: This is a Contract with set-aside subcontracting for New Jersey Small Business Enterprises. However, New Jersey Small Business Enterprises may be one (1) of the intended awardees, provided their Quote complies with all mandatory requirements of the Bid Solicitation, and meets the necessary evaluation criteria.

A: Yes, Contractors may add a Subcontractor after initial award but must adhere to the requirements and provisions outlined in Section 3.13.8 of the Bid Solicitation.

A: This is a Contract with set-aside subcontracting for New Jersey Small Business Enterprises. However, New Jersey Small Business Enterprises may be one (1) of the intended awardees, provided their Quote complies with all mandatory requirements of the Bid Solicitation, and meets the necessary evaluation criteria.

A: Bidders and/or Subcontractors who are approved as a New Jersey Small Business Enterprise (SBE) at time of Quote submission will be considered as an SBE.

A: There is no specific minimum percentage that must be subcontracted. However, if an awarded Contractor intends to utilize a Subcontractor, they must do so in accordance with Section 3.13.8.1 of the Bid Solicitation.

A: No, there is no preferred length for the technical quote. However, Bidders should include the level of detail it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

A: No, the Bidder Quote Overview form does not have to be submitted, however, a complete submission must include all mandatory requirements, which are designated by the word 'shall,' including all required forms. Quotes that are missing mandatory requirements may be deemed non-responsive. Not submitting requested information, indicated by 'should,' may impact the technical evaluation score. Bidders should refer to Section 3.0 Quote Submission Requirements of the Bid Solicitation for all mandatory requirements.

Bidders should include the level of detail it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

A: The Bidder Quote Overview Form should not replicate the full content of Sections 3.16 Management Overview and 3.17 Contract Management. Instead, it should provide a concise summary of the key points from those sections. The form should highlight the bidder's capability to fulfill the Scope of Work by summarizing the technical approach, understanding of the contract's objectives, and management strategy, including communication plans. While Sections 3.16 and 3.17 offer detailed narratives and comprehensive plans, the Overview Form should distill this information into an accessible format that clearly demonstrates the bidder's preparedness and alignment with the solicitation's requirements.

A: With regard to Bid Solicitation Section 3.22, the Bidder should include information relating to its experience with contracts of similar size and scope with a level of detail which it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

Q: Should projects presented under 3.18 illustrate our ability to manage task order based master contracts? Please clarify

A: With regard to Bid Solicitation Section 3.18, the Bidder should include information relating to its organizational experience with a level of detail which it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

A: No, resumes submitted as part of the Mini-Bid process do not have to be the same ones submitted with a Bidder’s original Quote.

A: The State does not require a specific number of resumes. Detailed resumes should be submitted for all management, supervisory, and key personnel to be assigned to the Contract.

A: Detailed resumes should be submitted for all management, supervisory, and key personnel to be assigned to the Contract.

A: This is not a question and cannot be answered as posed.

A: As provided in Bid Solicitation Section 9.2, Definitions, the term “should” denotes that which is permissible or recommended, not mandatory. Paragraph 1 of Bid Solicitation Section 3.22 states that for each such contract listed, the Bidder should provide two (2) names and telephone numbers of individuals for contracting party. If a Bidder only has one (1) contact name/number for some projects, that is acceptable. However, Bidders should be aware that Quotes will be evaluated based on the content provided therein, and failure to provide all recommended information may result in a lower evaluation score.

Further, Bid Solicitation Section 3.22 states in paragraph 2 that the Bidder shall also provide a minimum of three (3) references for completed state government projects in each category in which they are bidding. As provided in Bid Solicitation Section 9.2, Definitions, the term “shall” denotes that which is a mandatory requirement. Therefore, a minimum of three (3) references for completed state government projects in each category is required.

A: Please see response to Question #24.

A: The State is looking for a blended hourly rate that covers all individuals that might work on Price Line 1 GIS spatial data development and/or Price Line 2 GIS application development and implementation.

A: The State uses a variety of software and will work with the awarded Contractor(s) to implement the best solution for a particular application. Esri ArcGIS is the de-facto GIS software standard for NJ State agencies.

A: Both. Varies by both Using Agency and project as specified in each Mini-Bid Request for Quotations (RFQ).

A: Varies by both Using Agency and project as specified in each Mini-Bid Request for Quotations (RFQ).

A: Varies by both Using Agency and project as specified in each Mini-Bid Request for Quotations (RFQ).

A: This will depend on the project scope of work as specified in each Mini-Bid Request for Quotations (RFQ).

A: This will depend on the individual project scope of work as specified in each Mini-Bid Request for Quotations (RFQ).

A: This will vary by Using Agency and/or project as specified in each Mini-Bid Request for Quotations (RFQ). Many State agencies maintain their own version control systems.

A: Varies by both Using Agency and project as specified in each Mini-Bid Request for Quotations (RFQ).

A: Bidders will be awarded based on capacities for either Bid Solicitation Section 4.1 Spatial Data Development or Bid Solicitation Section 4.2 Application Development and Implementation Services.

A: Yes, Bidders awarded a Contract for Bid Solicitation Section 4.1 Spatial Data Development and/or Bid Solicitation Section 4.2 Application Development and Implementation Services will receive all work via the Mini-Bid process.

A: Varies by both Using Agency and project as specified in each Mini-Bid Request for Quotations (RFQ).

A: Historically, there have been many more awarded Mini-Bids for Spatial Data Development than Application Development and Implementation Services. Though the size and scope and value vary widely.

A: The State cannot answer this question, as it does not track or maintain a database of this information.

A: Yes, that is the requirement.

A: Mini-Bid requests will be distributed to all approved contractors for the particular GIS category sought after by the Using Agency.

A: Yes, the Mini-Bid Firm Fixed Price should be based on the all-inclusive hourly rates provided by the Contractor’s original Quote.

A: The State is unable to provide this information to Bidders at this time.

A: The State does not accept the proposed modification. The State declines to waive any potential legal rights or to limit its potential risks beyond those outlined in the Bid Solicitation.

A: This is not a question and cannot be answered as posed. However, the State does not accept any proposed modification to the identified section.

A: The State does not accept the proposed modification. Terms and conditions on publicly bid procurements must be consistent for all potential Bidders, and cannot be based on a single vendor’s terms.

A: The question does not specifically identify what statement needs to be clarified. Therefore, this question cannot be answered.

A: No, Bidders are not required to sign and return the State Standard Terms and Conditions document (Attachment 1) with their Quote submission.

A: The State of New Jersey Security Due Diligence Third-Party Security Questionnaire is not required to be submitted with a Bidder’s Quote.

A: A Public Work Registration is not required to be submitted with a Bidder’s Quote.

A: The Affidavit of Apparel Form is not required to be submitted with a Bidder’s Quote.

A: Bidders are not required to submit their Business Registration Documentation and/or New Jersey Certificate of Employee Information Report with their Quote, but these items will be required prior to the award of a Contract.

A: Bidders may bid on one or both GIS categories. Bidders shall enter their All-Inclusive Hourly Rate for the category they intend to bid on in the corresponding Price Line on the State-Supplied Price Sheet. Bidders must include pricing for all three (3) years. The All-Inclusive Hourly Rate is intended to be a blended rate, as All-Inclusive Hourly Rate is defined in Section 9.2 to include all direct and indirect costs.

A: The Hourly Rate for Price Line 1 shall include all yearly costs associated with achieving the requirements of Bid Solicitation Section 4.1, Spatial Data Development. The Hourly Rate for Price Line 2 should include all yearly costs associated with achieving the requirements of Bid Solicitation Section 4.2, Application Development and Implementation Services.

Once a Mini-Bid RFQ is released, each awarded Contractor will have the opportunity to submit a final Quote based on the scope of work for the RFQ. This Mini-Bid Quote should then include all expenses associated with the RFQ scope of work.

A: Rates provided on the State-Supplied Price Sheet shall be construed as the maximum or ceiling hourly price awarded Contractors are allowed to Quote Using Agencies. However, Contractors are encouraged to offer discounts or lowered pricing during the Mini-Bid Process. Additionally, the Mini-Bid Quotes shall be calculated by taking the original All-Inclusive hourly price listed on the Contractor’s State-Supplied Price Sheet and multiplying it by the estimated number of hours for the particular project.

A: The State does not recognize the “MSA contract vehicle” reference and therefore cannot answer this question.

A: There is no required page limit required for a Bidder’s Quote. Bidders should ensure their Quote accurately and sufficiently addresses all components of the Bid Solicitation.

Optional Pre-Quote Conference Attendees

Linda Fennessy

Phil Rosner

Yehya Asker

Tyler McCracken

Delaney Resweber

Eva Reid

Kevin Christy

Zach Hernandez

Jill Miscisin

Kevin McElwain

Polly Boardman

Jose Carrilo

Christopher Hedger

Evan Pilnick

Ryan Waters

Michael T. Kolody

Mike Wiley

14074120359 (Unverified)

16145623054 (Unverified)

17032201494 (Unverified)

19178486504 (Unverified)

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