T1464 Bid Solicitation 6.30.25.docx

Bid Solicitation #

25DPP01102

T1464 Substance Abuse Services

Due Date For Electronic Questions Refer to Bid Solicitation Section 2.1 for more information.

Optional Pre-Quote Submission Conference Refer to Bid Solicitation Section 2.5 for more information.

Mandatory/Optional Site Visit Refer to Bid Solicitation Section 2.4 for more information.

N/A

N/A

Quote Opening Date Refer to Bid Solicitation Section 3 for more information.

Dates are subject to change. All times contained in the Bid Solicitation refer to Eastern Time.

All changes will be reflected in Bid Amendments to the Bid Solicitation posted on www.njstart.gov.

SET-ASIDES

Small Business Set-Aside For Goods and Services:

☒ I ☒ II ☒ III

For Construction:

☐ IV ☐ V ☐ VI

☐ Not Applicable ☐ Entire Contract ☐ Partial Contract ☒ Subcontracting Only ☐ Preference

☐ Entire Contract ☐ Partial Contract ☐ Subcontracting Only ☐ Preference

Bid Solicitation Issued By:

State of New Jersey Department of the Treasury Division of Purchase and Property Trenton, New Jersey 08625‑0230 On Behalf of:

State of New Jersey Department of Corrections Office of Substance Abuse Programming and Addiction Services Division of Operations

Date: 6/30/2025

TABLE OF CONTENTS

ATTACHMENT 1 – State of New Jersey Standard Terms and Conditions (2/8/2024) ATTACHMENT 2 – Standard Procurement Forms Packet ATTACHMENT 3 – Appendix A Core Program Standards ATTACHMENT 4 – TCU Drug Screen 5 ATTACHMENT 5 – TCU Drug Screen 5 Scoring & Interpretation Guide ATTACHMENT 6 – Spanish Version TCU Drug Screen 5 ATTACHMENT 7 – Spanish Version TCU Drug Screen 5 Scoring & Interpretation Guide ATTACHMENT 8 – Living In Balance ATTACHMENT 9 – New Jersey Administrative Code Title 13 Law And Public Safety Chapter 34C Alcohol And Drug Counselor Committee ATTACHMENT 10 – Treatment Program Progress Report for Parole Form ATTACHMENT 11 - State of New Jersey Third Party Information Security Questionnaire iv

INTRODUCTION AND SUMMARY OF THE BID SOLICITATION

This Bid Solicitation is issued by the Department of the Treasury, Division of Purchase and Property (Division), Procurement Bureau, on behalf of the Department of Corrections (DOC), Office of Substance Abuse Programming and Addiction Services, Division of Operations. Quotes submitted in response to this Bid Solicitation shall be through the State of New Jersey’s eProcurement system, NJSTART. Bidders are advised to thoroughly read all sections of this Bid Solicitation and follow all instructions.

Bidders are strongly encouraged to visit the NJSTART Vendor Support Page, which contains Quick Reference Guides (QRGs), supporting videos, a glossary of NJSTART terms, and helpdesk contact information. Bidders should utilize the QRGs before attempting to submit a Quote through NJSTART. It is the Bidder’s responsibility to ensure that the Quote and attachments have been properly submitted. Inquiries concerning the use of NJSTART may be directed to njstart@treas.nj.gov. The Division will not respond to substantive questions related to the Bid Solicitation or any other Contract via this email address.

PURPOSE AND INTENT

The purpose of this Bid Solicitation is to solicit Quotes for a Contractor to provide in-prison Substance Use Disorder treatment services (SUD Program) for a broad array of substance-related and addictive disorders as per the American Psychiatric Association - Diagnostic and Statistical Manual – Fifth Edition (DSM-5), which is available for purchase at The American Psychiatric Association website: https://www.appi.org/products/dsm A summary of this manual will be made available for review pursuant to Bid Solicitation Section 2.6 – Pre-Quote Document Review. The primary focus is to provide treatment services for Offenders with Substance Use Disorders (SUD) involving alcohol and/or drugs, with additional attention provided for gambling disorder within the SUD context. The services required by this Bid Solicitation are threefold:

1. The Contractor shall provide in-prison SUD Program services that meet all requirements of the Core Program Standards set forth in Attachment 3 – Appendix A Core Program Standards to this Bid Solicitation;

2. The Contractor shall provide a Psycho-Educational Initiative to Offenders who are not eligible for SUD Program placement and are in the General Population within all DOC Facilities. Please note that this initiative will also be offered to Participants of the SUD Program; and

3. The Contractor shall provide a Psycho-Educational Initiative to Offenders who are not eligible for SUD Program placement and are in the Restorative Housing (RH) units within all DOC Facilities.

The Contractor shall provide SUD Program treatment services to Offenders as described in this Bid Solicitation and in Attachment 3 – Appendix A Core Program Standards at two (2) designated locations. The first location to provide SUD Program treatment services will be the Edna Mahan Correctional Facility (EMCF), which will be the assigned female correctional facility. This facility may be relocated during the term of the Contract. The second location to provide SUD Program treatment services will be the Southwoods State Prison (SWSP), which will be the assigned male correctional facility. The two (2) locations where SUD intake assessments will be performed will be the Garden State Youth Correctional Facility where SUD intake assessments for male Offenders will occur. And, the Edna Mahan Correctional Facility will be where SUD intake assessments for female Offenders will take place.

It is the intent of the State of New Jersey (State) to award a Contract to that responsible Bidder whose Quote, conforming to this Bid Solicitation is most advantageous to the State, price and other factors considered. The State may award any or all price lines. The State, however, reserves the right to separately procure individual requirements that are the subject of the Contract during the Contract term, when deemed by the Director of the Division (Director) to be in the State’s best interest.

Quotes will be evaluated and awarded in accordance with Bid Solicitation Section 8 – Quote Evaluation and Award. The State intends to award one (1) Contract to a single Contractor to provide SUD Program services at the specified sites and to offer the Psycho-Educational Initiative at all DOC Facilities.

This is a Contract with set-aside subcontracting for New Jersey Small Business Enterprises as noted in Section 3.13.8.1.

The State of New Jersey Standard Terms and Conditions (SSTCs) included with this Bid Solicitation will apply to all Contracts made with the State. These terms are in addition to the terms and conditions set forth in this Bid Solicitation and should be read in conjunction with them unless the Bid Solicitation specifically indicates otherwise.

BACKGROUND

This is a reprocurement of similar services to those provided under T1464 - Substance Abuse Services, DOC. In addition to the reprocurement of programming similar to that offered by the current contract, additional in-prison SUD programming will be available at two DOC Facilities (listed in Section 1.2.2). Bidders interested in reviewing the expiring Contract’s specifications and pricing information may do so by following the instructions below. Bidders should not rely upon or use data or information from the expiring Contract when preparing a response to this Bid Solicitation as this Bid Solicitation addresses the State’s current requirements.

· Go to: www.njstart.gov

· Select “Active Contracts”

· In the search bar, select “Contracts” from the drop down menu

· Enter “T1464” and click “”

· The expiring Contract list will appear under “Results”

1.2.1 OVERVIEW

DOC is mission-mandated to act in the interest of public safety and at the same time provide its Offender population with the necessary tools to successfully re-enter society. Those Offenders who present substance use concerns are burdened with the added re-entry barrier of addiction. To meet this mandate, DOC has made it a priority to provide treatment to its Substance Use Disorder population. Approximately 47% of Offenders within DOC have a moderate to extreme addiction severity index rating in either alcohol and/or drugs according to a severity profile assessment. Offender addiction is a correctional mission issue. The treatment gap, the difference between treatment need and treatment capacity, is not limited to the general, non-criminal justice public, but is a correctional concern as well. There are many factors that contribute to access to treatment by the prison population and thereby determine the subsets of Program eligible Offenders within the full population. For example, the level and type of treatment services that can be provided to an addicted Offender are dependent upon the level, severity, longevity of the presenting addiction concern, and the individual Offender’s recovery motivation and progress. The factors and components of the incarceration experience also impact the level and type of possible treatment referral and placement. The latter can be described in terms of commitment offense(s), sentence length, custody status, community release eligibility, age, gender, etc. The clinically driven treatment model requirements such as necessary treatment duration, phase progression, and intervention cycles are also factors. It is clear that DOC maximizes the use of its limited resources to ensure the broadest range of coverage with the greatest likelihood of positive, long-term outcomes. The rules, policies, and procedures pertaining to the operational functioning of DOC, including those pertaining to classification and treatment programming, are contained within Title 10A of the New Jersey Administrative Code. Recovery is a key component of re-entry success for the addicted Offender. Where traditional re-entry thought and efforts have viewed the treatment and social service related re-entry strategies as separate and successive components, post-release success for the addicted Offender recognizes re-entry as a part of the ongoing treatment episode in support of long term recovery goals. Therefore, a primary therapeutic goal and associated expectation of outcomes of implemented treatment strategies within DOC for the Program Participant is the ability of the treatment intervention to assess and advance the Program Participant in his/her recovery process and ensure that the Offender is prepared to take full advantage of re-entry programming.

1.2.2 SUD PROGRAMS

In order to maximize resources and outcomes under the continuum approach, DOC has adopted the nationally recognized and research supported Continuum of Care strategy to address Offender addiction for those who present the more serious treatment needs. The primary goal of this approach is to effectively identify, assess, and treat these Offenders by way of the comprehensive Continuum of Care system including the in-prison SUD Program phase followed by community placement; first in an Assessment and Treatment Center; and then a SUD supported Halfway House or licensed community based residential treatment facility. Many continuum Program Participants are released under parole supervision, and the in-prison SUD Program represents the Primary Treatment Stage. Each subsequent stage in the continuum is designed to transition the Offender from main treatment to re-entry while remaining in a treatment focused environment to manage the transition. Completion of the in-prison SUD Program phase is in no way a completion of the continuum treatment strategy.

The SUD Program will only be offered in the following two (2) Facilities:

The female correctional facility and the male correctional facility will comprise a total capacity of 536 treatment beds in the SUD Programs. This configuration represents the current bed allocation; DOC may shift bed locations and bed numbers based on operational and programmatic needs as well as resource constraints.

In order to maximize the effects of the treatment under the Continuum of Care approach, Program Participants are involved in the in-prison portion of the treatment continuum for a period of time consistent with clinical assessment of need for services. For many years, DOC has employed the therapeutic community model targeted towards minimum security Offenders. Recent initiatives to offer SUD services to the Offender in a Halfway House setting have allowed the DOC to be better prepared to offer a more comprehensive continuum of SUD services to the Offender while in prison. With the success of Recovery Court programs, a sizable number of non-violent, low security Offenders whose crime resulted from their addiction have been diverted from the DOC system. With these successful diversions, the DOC has gradually shifted its in-prison focus to include additional levels of custody status in need of SUD treatment. The eligibility criteria for SUD Program placement are based on clinical research and the Core Program Standards found in Attachment 3 – Appendix A Core Program Standards.

Initial referral for consideration to be placed in the SUD Program requires that an Offender:

A. Participate in intake screening by the DOC’s mental health services provider utilizing the most recent version of the Texas Christian University (TCU) Drug Screen 5 which indicates a potential need for treatment programming. The intake screening assessment will occur for male Offenders at the Garden State Youth Correctional Facility and for female Offenders at the Edna Mahan Correctional Facility;

B. Receive DOC classification review during the intake screening assessment. The DOC classification review will occur for male Offenders at the Garden State Youth Correctional Facility and for female Offenders at the Edna Mahan Correctional Facility. Approved candidates will be referred for a full assessment by the Contractor; and C. Receive a full SUD treatment assessment and level of care assignment by Contractor staff within five (5) Business Days of referral by DOC. Please refer to Attachment 3 – Appendix A Core Program Standards.

D. Eligible Program Participants are those sentenced to State prison and are at least 18 years of age.

An Offender who declines to accept assignment to the SUD Program will not be subject to disciplinary action. However, the Institutional Classification Committee will be advised of those who decline treatment, and this will be one of several factors taken into consideration for reduced custody status.

Discharge from a SUD Program for clinical reasons or Offender’s refusal to participate shall result in:

1. Removal from the Program; and

2. Transfer to General Population at another unit or facility.

See Bid Solicitation Sections 4.1.3 and 4.1.4 for further details on management of these Offenders.

1.2.2.1 SUD PROGRAM

Research has shown that completion of the full continuum provides the best opportunity for re-entry success. However, DOC recognizes that not all Offenders who need the SUD Program can achieve transition to a Halfway House. For example, a portion of DOC Offenders in need of the SUD Program may only be able to achieve Medium Custody Status. In order to maximize treatment coverage and attempt to improve re-entry likelihood for as many Offenders possible, DOC will make the SUD Program an option for those Offenders who can benefit from the full primary treatment course, but in all likelihood will be institutionally released without benefit of Community Corrections. Some may be released on parole while others will serve their full sentence obligation under DOC jurisdiction. In these cases, the SUD Program has the added responsibility to prepare the Offender for re-entry in place of the Re-Entry Stage Approach offered through the Residential Community Reintegration Program (RCRP). The key to this is not only the linkage to social services (including, at a minimum, employment, housing, and medical care), but the acceleration of progress through the stages of recovery to best time the maximal use of services in support of ongoing and sustained recovery. In the case of Parole Release, the recovery process can be better managed and monitored as a function of parole supervision; the Max-Out Offender has no such post release guidance. At the present time, DOC anticipates that Offenders in this category will be mixed with Continuum of Care eligible Offenders at the two (2) SUD Program sites described above in Section 1.2.2.

1.2.2.2 PSYCHO-EDUCATIONAL INITIATIVE

The DOC mission calls for the addressing of rehabilitation barriers for all who are assigned to its jurisdiction. In addition to staffing and operating the SUD Program as outlined in Section 1.2.2.1 and described further in Section 4.0, DOC is seeking Quotes to address the broader addiction treatment, Substance Use Disorder education need as alternatives to the SUD Program for those Offenders who are not eligible for SUD Program placement and Program Participants in the SUD Program seeking additional programming. The Psycho-Educational Initiative shall be offered at all DOC Facilities. The Psycho-Educational Initiative is further described in Section 4.2 Psycho-Educational Initiative of this Bid Solicitation.

CONTRACT AMOUNT

The estimated amount of the Contract, if stated, shall not be construed as either the maximum or minimum amount which the State shall be obliged to order.

ORDER OF PRECEDENCE OF CONTRACTUAL TERMS

The Contract awarded, and the entire agreement between the parties, as a result of this Bid Solicitation shall consist of: (1) the final Bid Solicitation, (2) the State of New Jersey Standard Terms and Conditions, 3) the Quote, and if applicable (4) any Bidder responses to clarifications; (5) a Bidder’s Best and Final Offer, (6) other negotiated document, and/or (7) third party document. In the event of a conflict in the terms and conditions among the documents comprising this Contract, the order of precedence, for purposes of interpretation thereof, shall be as listed from highest ranking to lowest ranking as noted above.

Any other terms or conditions, not included with the Bidder’s Quote and accepted by the State, shall not be incorporated into the Contract awarded. Any references to external documentation, including those documents referenced by a URL, including without limitation, technical reference manuals, technical support policies, copyright notices, additional license terms, etc., are subject to the terms and conditions of the Bid Solicitation and the State of New Jersey Standard Terms and Conditions. In the event of any conflict between the terms of a document incorporated by reference, the terms and conditions of the Bid Solicitation and the State of New Jersey Standard Terms and Conditions shall prevail.

INTRASTATE COOPERATIVE PURCHASING

Not applicable to this procurement.

PRE-QUOTE SUBMISSION INFORMATION

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote and for reviewing the Quote submission requirements and the Scope of Work requirements.

ELECTRONIC QUESTION AND ANSWER PERIOD

The Division will electronically accept questions and inquiries from all potential Bidders via the “Q&A” Tab of the Bid Solicitation in NJSTART. Questions should be directly tied to a Bid Solicitation Section, the State-Supplied Price Sheet, Form or Attachment; and should reference the specific Bid Solicitation Section or document to which it relates.

The cut-off date for electronic questions and inquiries relating to this Bid Solicitation is indicated on the Bid Solicitation cover page. In the event that questions are posed by Bidders, answers to such questions will be issued by Bid Amendment.

A Bidder shall not contact the Using Agency and/or the Procurement Specialist directly, in person, by telephone or by e-mail, concerning this Bid Solicitation, prior to Contract award.

EXCEPTIONS TO THE STATE OF NJ STANDARD TERMS AND CONDITIONS (SSTC)

Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).

BID AMENDMENTS

In the event that it becomes necessary to clarify or revise this Bid Solicitation, such clarification or revision will be by Bid Amendment. Any Bid Amendment will become part of this Bid Solicitation and part of any Contract awarded. Bid Amendments will be posted as a file attachment on the “Summary” page of the Bid Solicitation in NJSTART after the cut-off date.

There are no designated dates for release of Bid Amendments. Those Bidders who are on the bid holder list either through commodity code registration in NJSTART or by acknowledging the bid in NJSTART should receive notification of any Bid Amendment(s). If a Bidder is not on the bid holder list, Bid Amendments are still viewable on the “Summary” page of the Bid Solicitation in NJSTART.

It is the sole responsibility of the Bidder to be knowledgeable of all Bid Amendments related to this procurement. An interested Bidder should check the NJSTART “Open Bids” Tab on a daily basis to ensure review of the most updated information.

MANDATORY/OPTIONAL SITE VISIT

Not applicable to this procurement.

OPTIONAL PRE-QUOTE CONFERENCE

The date and time of the Optional Pre-Quote Conference is indicated on the Bid Solicitation cover sheet. Attendees may attend the Optional Pre-Quote Conference with the following video conference and/or call-in details:

Phone Number: 1-856-338-7074 Access Code: 375 918 717#

To join the meeting click on the below link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTg4ZjcyNjYtMmJjOS00NmU4LTkzMjQtYjk5ZjUzNTg5Nzk2%40thread.v2/0?context=%7b%22Tid%22%3a%225076c3d1-3802-4b9f-b36a-e0a41bd642a7%22%2c%22Oid%22%3a%224adc773e-86f5-49b8-abff-5d4dfe21eec7%22%7d Meeting ID: 237 568 448 758 5 Passcode: JE9Et2rR

The purpose of the Optional Pre-Quote Conference is to address procedural questions regarding the Bid Solicitation and Bidder Quote Submission Requirements only. No substantive questions regarding the Bid Solicitation Scope of Work will be accepted or answered during the pre-Quote conference. All questions are to be submitted during the Electronic Question and Answer Period.

PRE-QUOTE DOCUMENT REVIEW

The following documents are publicly available on the internet, that a Bidder needs to review in order to prepare and submit accurate and comprehensive Quotes:

A. N.J.A.C. Title 10A: Corrections, reference link: https://www.nj.gov/corrections/pages/njadmin10a.html;

B. Attachment 8 - Living In Balance;

C. Attachment 9 – New Jersey Administrative Code Title 13 Law And Public Safety Chapter 34C Alcohol And Drug Counselor Committee (New Jersey Office of the Attorney General, Division of Consumer Affairs, State Board of Marriage and Family Therapy Examiners, Alcohol and Drug Counselor Committee. Statute, N.J.S.A. 45:2D-1, et seq., and Regulations at N.J.A.C. 13:34C);

D. American Society of Addiction Medicine - ASAM Criteria, reference link: https://www.asam.org/;

E. Diagnostic and Statistical Manual of Mental Disorders (DSM-5), reference link: https://www.appi.org/products/dsm; and

F. Attachment 4 TCU Drug Screen 5, reference link: https://ibr.tcu.edu/forms/tcu-drug-screen/.

QUOTE SUBMISSION REQUIREMENTS

QUOTE SUBMISSION

In order to be considered for award, the Quote must be received electronically by the Division’s Proposal Review Unit, through NJSTART, by the required date and time.

The date and time of the Quote opening are indicated on the Bid Solicitation cover sheet and on the “Summary” Tab of the Bid Solicitation webpage within NJSTART. If the Quote opening deadline has been revised, the new Quote opening deadline will be shown on the posted Bid Amendment and on the “Summary” Tab of the Bid Solicitation webpage within NJSTART. Quotes not received prior to the Quote opening deadline shall be rejected.

Quotes will be publicly opened and announced by telephone conference on the date and time of the quote opening.

(Dial-in phone number: 888-204-5984 / Access code: 2602305)

When submitting a Quote through NJSTART, do not use any symbols (i.e., #, @, $, &, *) in the filename as this may prevent the Quote from being properly uploaded. Uploaded files must be compatible with Microsoft Office and/or Adobe software applications. DO NOT UPLOAD files with extensions such as .zip, .numbers, or .pages.

When uploading the documents to NJSTART, the Bidder should select the “Confidential” option in NJSTART for attachments on the “Attachments” Tab to request that the documents not be displayed publicly through NJSTART. Marking an attachment as "Confidential" in NJSTART shall not constitute the Bidder's designation of the attachment as exempt from public disclosure under the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know.

BIDDER RESPONSIBILITY

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote in response to this Bid Solicitation. No special consideration will be given after Quotes are opened because of a Bidder’s failure to be knowledgeable as to all of the requirements of this Bid Solicitation. The State assumes no responsibility and bears no liability for costs incurred by a Bidder in the preparation and submittal of a Quote in response to this Bid Solicitation or any pre-contract award costs incurred.

ANNOUNCEMENT OF QUOTE INFORMATION

On the date and time Quotes are due under the Bid Solicitation, all information concerning the Quotes submitted may be publicly announced and shall be available for inspection and copying except otherwise noted:

A. Information appropriately designated as proprietary and/or confidential in a Bidder’s Quote shall not be available for inspection and copying; and B. Where negotiation is contemplated, only the names and addresses of the Bidders submitting Quotes will be announced, and the contents of the Quotes shall not be available for inspection and copying until the Notice of Intent to Award is issued by the Director.

QUOTE ERRORS

In accordance with N.J.A.C. 17:12-2.11 “Proposal errors,” a Bidder may withdraw its Quote as described below.

QUOTE WITHDRAWAL PRIOR TO QUOTE OPENING

A Bidder may withdraw its Quote submission in NJSTART prior to the Quote opening; however, Bidders should note that while withdrawn NJSTART Quotes remain viewable by the Bidder on its Vendor Profile Homepage, they are removed from the Division’s view and cannot be considered for Contract award. The Bidder may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission. Bidders may refer to the QRG “Submit a Quote” for additional instructions.

QUOTE WITHDRAWAL AFTER QUOTE OPENING, BUT PRIOR TO CONTRACT AWARD

If, after the Quote opening, but before Contract award, a Bidder discovers an error in its Quote, the Bidder may make a written request to the Procurement Bureau to withdraw its Quote from consideration for award. If the Bidder’s request to withdraw is made in good faith, and the State will not be significantly prejudiced by granting the withdrawal of the Quote beyond the loss of the benefit of the bargain to the State of the withdrawing Bidder’s offer, the request shall be granted. Evidence of the Bidder’s good faith in making this request can be demonstrated by one (1) or more of the following factors: A mistake is so significant that to enforce the Contract resulting from the Quote would be unconscionable; that the mistake relates to a material feature or term of the Contract; and that the mistake occurred notwithstanding the Bidder’s exercise of reasonable care. After Quote opening, while pursuant to the provisions of this section a Bidder may request to withdraw its Quote and the Director may in his/her discretion allow said Bidder to withdraw it, the Division also may take notice of repeated or unusual requests to withdraw by a Bidder and take those prior requests to withdraw into consideration when evaluating the Bidder’s future Quotes.

The Quote withdrawal request must include the Bid Solicitation Number, Bid Solicitation Title, and the Quote submission date and should be sent to Procurement.Bureau@treas.nj.gov.

If, during a Quote evaluation process, an obvious pricing error made by a potential Contract awardee is found, the Director or his/her designee shall issue written notice to the Bidder. The Bidder will have up to five (5) Business Days after receipt of the notice to confirm its pricing. If the Bidder fails to respond, its Quote shall be considered withdrawn, and no further consideration shall be given to it.

JOINT VENTURE

If a Joint Venture is submitting a Quote, the agreement between the parties relating to such Joint Venture should be submitted with the Joint Venture’s Quote. Authorized signatories from each party comprising the Joint Venture must sign the Offer and Acceptance Page. Each party to the Joint Venture must individually complete and comply with all the forms and certification requirements in Bid Solicitation Section 3 – Quote Submission Requirements.

SMALL BUSINESS SET-ASIDE CONTRACTS

Not applicable to this procurement.

DISABLED VETERANS’ BUSINESS SET-ASIDE CONTRACT

Not applicable to this procurement.

BID SECURITY

Not applicable to this procurement

BIDDER ADDITIONAL TERMS SUBMITTED WITH THE QUOTE

A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this Bid Solicitation, the terms and conditions of this Bid Solicitation, or the State of New Jersey Standard Terms and Conditions. Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions will render a Quote non-responsive. It is incumbent upon the Bidder to identify and remove its conflicting proposed terms and conditions prior to Quote submission.

Quotes including Bidder proposed additional terms may be accepted, rejected, or negotiated, in whole or in part, at the State’s sole discretion.

If Bidder intends to propose terms and conditions that conflict with the State of New Jersey Standard Terms and Conditions, those Bidder proposed terms and conditions shall only be considered if submitted and agreed to pursuant to the electronic question and answer procedure. Bidders shall not submit exceptions or modifications as part of the Quote or on the “Terms and Conditions” Tab through NJSTART.

QUOTE CONTENT

The Quote should be submitted with the attachments organized in the following manner:

· Forms

· Technical Quote

· State-Supplied Price Sheet

· State of New Jersey Security Due Diligence Third Party Information Security Questionnaire A Bidder should not password protect any submitted documents. Use of URLs in a Quote should be kept to a minimum and shall not be used to satisfy any material term of a Bid Solicitation. If a preprinted or other document included as part of the Quote contains a URL, a printed copy of the information should be provided and will be considered as part of the Quote.

FORMS, REGISTRATIONS AND CERTIFICATIONS TO BE SUBMITTED WITH QUOTE

A Bidder is required to complete and submit the following forms. As an alternative to uploading certain forms with the submitted Quote, a Bidder may complete several certifications electronically in NJSTART on the “Terms and Categories” Tab within the Vendor Profile. Those forms that may be completed on the NJSTART “Terms and Categories” Tab are noted below. Additionally, a Bidder may attach completed forms to the Vendor Profile. Refer to QRGs “Vendor Forms” and “Attaching Files” for additional instructions. VENDOR QUICK REFERENCE GUIDES

3.13.1 OFFER AND ACCEPTANCE PAGE

The Bidder should complete and submit the Offer and Acceptance Page with the Quote. The Offer and Acceptance Page must be signed by an authorized representative of the Bidder. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.13.2 OWNERSHIP DISCLOSURE FORM

Pursuant to N.J.S.A. 52:25-24.2, in the event the Bidder is a corporation, partnership or limited liability company, the Bidder must disclose all 10% or greater owners by (a) completing and submitting the Ownership Disclosure Form with the Quote; (b) if the Bidder has submitted a signed and accurate Ownership Disclosure Form dated and received no more than six (6) months prior to the Quote submission deadline for this procurement, the Division may rely upon that form; however, if there has been a change in ownership within the last six (6) months, a new Ownership Disclosure Form must be completed, signed and submitted with the Quote; or, (c) a Bidder with any direct or indirect parent entity which is publicly traded may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest. N.J.S.A. 52:25-24.2.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this form online in NJSTART on the “Terms and Categories” Tab.

A Bidder’s failure to submit the information required by N.J.S.A. 52:25-24.2 will result in the rejection of the Quote as non-responsive and preclude the award of a Contract to said Bidder.

3.13.3 DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

The Bidder should submit Disclosure of Investment Activities in Iran form to certify that, pursuant to N.J.S.A. 52:32-58, neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32-56(e)(3)), is listed on the Department of the Treasury’s List of Persons or Entities Engaging in Prohibited Investment Activities in Iran and that neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates, is involved in any of the investment activities set forth in N.J.S.A. 52:32-56(f). If the Bidder is unable to so certify, the Bidder shall provide a detailed and precise description of such activities as directed on the form. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.

3.13.4 DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING BIDDER FORM

The Bidder should submit the Disclosure of Investigations and Other Actions Involving Bidder Form, with its Quote, to provide a detailed description of any investigation, litigation, including administrative complaints or other administrative proceedings, involving any public sector clients during the past five (5) years, including the nature and status of the investigation, and, for any litigation, the caption of the action, a brief description of the action, the date of inception, current status, and, if applicable, disposition. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.

3.13.5 MACBRIDE PRINCIPLES FORM

The Bidder should submit the MacBride Principles Form. Pursuant to N.J.S.A. 52:34-12.2, a Bidder is required to certify that it either has no ongoing business activities in Northern Ireland and does not maintain a physical presence therein or that it will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance with the MacBride principles of nondiscrimination in employment as set forth in N.J.S.A. 52:18A-89.5 and in conformance with the United Kingdom’s Fair Employment (Northern Ireland) Act of 1989, and permit independent monitoring of their compliance with those principles. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.

3.13.6 SERVICE PERFORMANCE WITHIN THE UNITED STATES

The Bidder should submit a completed Source Disclosure Form. Pursuant to N.J.S.A. 52:34-13.2, all Contracts primarily for services shall be performed within the United States. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) Business Days of the State’s request or the State may deem the Quote non-responsive.

3.13.7 CONFIDENTIALITY/COMMITMENT TO DEFEND

Pursuant to the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know, Quotes can be released to the public in accordance with N.J.A.C. 17:12-1.2(b) and (c).

The Bidder should submit a completed and signed Confidentiality/Commitment to Defend Form with the Quote. In the event that the Bidder does not submit the Confidentiality form with the Quote, the State reserves the right to request that the Bidder submit the form after Quote submission.

After the opening of sealed Quotes, all information submitted by a Bidder in response to a Bid Solicitation is considered public information notwithstanding any disclaimers to the contrary submitted by a Bidder. Proprietary, financial, security and confidential information may be exempt from public disclosure by OPRA and/or the common law when the Bidder has a good faith, legal/factual basis for such assertion.

When the Bid Solicitation contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Contract is announced.

As part of its Quote, a Bidder may request that portions of the Quote be exempt from public disclosure under OPRA and/or the common law. The Bidder must provide a detailed statement clearly identifying those sections of the Quote that it claims are exempt from production, and the legal and factual basis that supports said exemption(s) as a matter of law. The State will not honor any attempts by a Bidder to designate its State-Supplied Price Sheet, Price List/Catalog, and/or the entire Quote as proprietary and/or confidential, and/or to claim copyright protection for its entire Quote. If the State does not agree with a Bidder’s designation of proprietary and/or confidential information, the State will use commercially reasonable efforts to advise the Bidder. Copyright law does not prohibit access to a record which is otherwise available under OPRA.

The State reserves the right to make the determination as to what to disclose in response to an OPRA request. Any information that the State determines to be exempt from disclosure under OPRA will be redacted.

In the event of any challenge to the Bidder’s assertion of confidentiality that is contrary to the State’s determination of confidentiality, the Bidder shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Bidder. The State assumes no such responsibility or liability.

In order not to delay consideration of the Quote or the State’s response to a request for documents, the State requires that Bidder respond to any request regarding confidentiality markings within the timeframe designated in the State’s correspondence regarding confidentiality. If no response is received by the designated date and time, the State will be permitted to release a copy of the Quote with the State making the determination regarding what may be proprietary or confidential.

3.13.8 SUBCONTRACTOR UTILIZATION PLAN

Bidders intending to use Subcontractor(s) shall list all Subcontractors on the Subcontractor Utilization Plan form or may list the Subcontractor(s) on the “Subcontractor” Tab in NJSTART.

For a Quote that does NOT include the use of any Subcontractors, the Bidder is automatically certifying that, if selected for an award, the Bidder will be performing all work required by the Contract.

If it becomes necessary for the Contractor to substitute a Subcontractor, add a Subcontractor, or substitute its own staff for a Subcontractor, the Contractor will identify the proposed new Subcontractor or staff member(s) and the work to be performed. The Contractor shall forward a written request to substitute or add a Subcontractor or to substitute its own staff for a Subcontractor to the State Contract Manager for consideration. The Contractor must provide a completed Subcontractor Utilization Plan, a detailed justification documenting the necessity for the substitution or addition, and resumes of its proposed replacement staff or of the proposed Subcontractor’s management, supervisory, and other key personnel that demonstrate knowledge, ability and experience relevant to that part of the work which the Subcontractor is to undertake. The qualifications and experience of the replacement(s) must equal or exceed those of similar personnel proposed by the Contractor in its Quote. The State Contract Manager will forward the request to the Director for approval.

NOTE: No substituted or additional Subcontractors are authorized to begin work until the Contractor has received written approval from the Director.

3.13.8.1 SMALL BUSINESS SUBCONTRACTING SET-ASIDE CONTRACT

This is a Contract with set-aside subcontracting for New Jersey Small Business Enterprises.

If the Bidder intends to subcontract, it must submit a Subcontractor Utilization Plan and shall take the following actions to make a good faith effort to solicit and hire eligible New Jersey Small Business Enterprises:

A. The Bidder shall attempt to locate qualified potential New Jersey Small Business Enterprises Subcontractors;

B. The Bidder shall request a listing of New Jersey Small Business Enterprises from the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit through SAVI (https://www20.state.nj.us/TYTR_SAVI/vendorSearch.jsp), if none are known to the Bidder;

C. The Bidder shall keep a record of its efforts, including the names of businesses contacted and the means and results of such contacts;

D. The Bidder shall provide all potential Subcontractors with detailed information regarding the specifications; and E. The Bidder shall attempt, wherever possible, to negotiate prices with potential Subcontractors submitting higher than acceptable price quotes.

A Bidder’s failure to satisfy New Jersey Small Business Enterprises set-aside subcontracting or to provide sufficient documentation of its good faith efforts within seven (7) Business Days of a request may preclude award of a Contract to the Bidder.

Each Bidder awarded a Contract which contains the set-aside subcontracting requirement shall fully…