T1400 Optional Pre-Quote Conference 5.23.25~2.pptx
PPTX presentation 2 MB Posted
- Solicitation number
- 25DPP01066
- Issued by
- New Jersey
About this file
This document is a PowerPoint presentation for an Optional Pre-Quote Conference for the New Jersey State Treasury's Alternate Benefit Program (ABP) Service Providers solicitation, designated as project T1400 (25DPP01066). The conference is designed to address procedural questions about the bid submission process, with Q&A submissions due by 2 PM on June 13, 2025, and quotes due by 2 PM on July 23, 2025. The conference provides potential vendors an opportunity to understand bid requirements, review solicitation sections, and potentially partner with small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.
The bid solicitation covers multiple attachments including standard terms and conditions, procurement forms, security questionnaires, technical questionnaires, incumbent vendor data, investment lineup proposals, and performance standards. Vendors must complete mandatory requirements (marked as "shall") and optional submissions (marked as "should"), with strict guidelines on price sheet completion, including no modifications to formatting, no additional language, and precise decimal place requirements. The solicitation emphasizes that quotes must be submitted exclusively through NJSTART, with potential disqualification for non-compliance, and warns against adding conditional language that could render a quote non-responsive.
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Optional Pre-Quote Conference T1400 Alternate Benefit Program Service Providers
25DPP01066
Q&a due by 2pm, June 13, 2025 Quotes due by 2pm, July 23, 2025
WELCOME & INTRODUCTIONS
Please sign in by entering your name, company, and email in the Microsoft Teams chat window.
A list of attendees and these slides will be posted to NJSTART.
Please note this conference is being recorded.
Please identify yourself and the firm you represent prior to asking a question.
Please make sure you are registered in NJSTART, and that your contact information remains current.
NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.
https://www.state.nj.us/treasury/purchase/vendor.shtml
PURPOSE & GENERAL INFORMATION
The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.
No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.
This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.
The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.
BID SOLICITATION AT A GLANCE
Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information e-Q&A, exceptions to the SSTC, Bid Amendments) Section 3: Section 3: Quote Submission Requirements (forms, technical response, State-Supplied Price Sheet Instructions) Section 4: Scope of Work
Section 5: General Contract Terms Section 6: Data Security Requirements Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary
Attachment 1: State of New Jersey Standard Terms and Conditions Attachment 2: Standard Procurement Forms Packet Attachment 3: State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire (SSTC) Attachment 4: State of New Jersey Technical Questionnaire ABP-ACTS Attachment 5: All Incumbent Vendor Data File Demographics ABP-ACTS Attachment 6: Investment Lineup Proposal Attachment 7: Performance Standards ABP-ACTS
Section 3.13.1 Offer and Acceptance - SHOULD Section 3.13.2 Ownership Disclosure - SHALL Section 3.13.3 Disclosure of Investment Activities in Iran Form - SHOULD Section 3.13.4 Disclosure of Investigations and Other Actions Involving Bidder Form - SHOULD Section 3.13.5 MacBride Principles Form - SHOULD Section 3.13.6 Service Performance Within the United States - SHOULD
3.13.7 Confidentiality/Commitment to Defend - SHOULD
Section 3.13.8 Subcontractor Utilization Plan - SHALL (if intending to use subcontractors) Section 3.13.10 Affirmative Action Section 3.13.12 State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire - SHOULD Section 3.13.13 Business Registration - SHALL (prior to award) Section 3.13.14 Certification of Non-Involvement in Prohibited Activities in Russia or Belarus - SHOULD Section 3.17 Mobilization Plan - SHALL Section 3.18 Additional Submissions (Attachment 4 & Attachment 6) - SHALL Section 3.24 Financial Capability of The Bidder - SHOULD Section 3.25 State-Supplied Price Sheet Instructions - SHALL
Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.
Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced
PRICE SHEET PITFALLS
Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.
The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.
Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.
Confirm that you have completed all applicable tabs on the State-Supplied Price Sheet.
Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.
Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.
HELPFUL TIPS & REMINDERS
Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.
Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.
Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.
Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.
OTHER HELPFUL TIPS
Examples of additional language the may deem a quote non-responsive:
Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.
Vendor’s Quote is only valid for XX days.
Vendor reserves the right to charge additional fees for services that require extensive time and effort.
This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.
This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.
THANK YOU FOR ATTENDING
Q&A due by 2pm, June 13, 2025
Quotes due by 2pm, July 23, 2025 image6.tmp image7.tmp image8.png image2.png image3.png image4.png image5.png
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