T0121 Bid Amendment 2 QA Final 6.23.2025.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

June 25, 2025

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01157 T0121 Breakaway U-Post Sign Supports - Statewide

REVISED Quote Submission Due Date: July 11, 2025 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· Answers to questions from the Electronic Question and Answer Period that concluded on May 15, 2025;

· Revised Attachment 5 NJDOT Sketches titled “Attachment 5 - NJDOT Sketches Revised 6.19.2025”;

· Revised State-Supplied Price Sheet titled “T0121 25DPP01157 Revised State-Supplied Price Sheet 6.19.2025”

· Revisions to the Bid Solicitation (from Part 2 of the Bid Amendment);

Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled, “T0121 25DPP01157 Revised Bid Solicitation 6.19.2025”

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #25DPP01157

Part 1 - Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Please be advised that all Quotes shall be submitted electronically through NJSTART.

Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled ‘How to Review a Submitted Quote’, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

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As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Yes; Bidders are required to provide, with its Quote, the signed Specification Conformance Certification as indicated in Bid Solicitation Section 3.21. Bid Solicitation Section 3.21 states: “The Bidder shall submit with its Quote the Specification Conformance Form. By submitting this form, the Bidders certifies that all items offered in response to this Bid Solicitation conform to the requirements set forth in the Bid Solicitation.”

Answer: The length of the bolts from Price Lines 30 and 31 of the State-Supplied Price Sheet are included on page 9 of Attachment 5 – NJDOT Sketches Revised 6.19.2025. Page 9 is titled “Steel Square Post Sign Supports”.

Below is a close-up of the dimensions from page 9.

Please refer to Page 9 of the revised Attachment 5 titled “Attachment 5 - NJDOT Sketches Revised 6.19.2025”.

Please note the description for Price Line 31 has been revised. Please refer to Item Number 3 under Part 2 of this Bid Amendment below.

Answer: No.

Please refer to Item Number 4 under Part 2 of this Bid Amendment below.

Bid Solicitation Section 4.8 has been revised to include the following paragraph:

“The State will order any quantity necessary to meet its requirements. No guarantee is made by the State to purchase any amount of product from any Contractor. The State guarantees neither minimum, nor average, nor maximum quantities per order, nor total quantity during the Contract term, including any extension(s) thereof.”

Please see the revised Bid Solicitation titled “T0121 25DPP01157 Revised Bid Solicitation 6.19.2025”.

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: At the time of extension, the Contractor is encouraged to honor its current contract pricing. However, if the Contractor requires an increase to the contracted price(s), a price increase may be requested, in accordance with New Jersey State Standard Terms & Conditions Section 6.1.

Question: There is a clause for a decrease in price but I don't see and escalation clause, after the initial contract term. Can we increase the price each year based off the current market?

Answer: Yes, price adjustments will be considered following Contract award. Price increases may be requested pursuant to New Jersey State Standard Terms and Conditions Section 6.1, which states, "In an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation."

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: Attachment 5 has been revised to include additional sketches. The additional sketches have been published under the subject Bid Solicitation’s Attachments tab in NJSTART.

Please refer to the revised Attachment 5 titled “Attachment 5 - NJDOT Sketches Revised 6.19.2025.

Section 6.4 Question: It looks as if we have the option to deny the use of a purchasing card. Is this correct?

Answer: Yes, Contractors have the option to deny the use of a purchasing card. Section 6.4 of the New Jersey State Standard Terms and Conditions, states, in part, “A contractor’s acceptance and a State agency’s use of the p-card are optional.”

Answer: No. This Bid Solicitation and any subsequent contract awards will be made available for use by Statewide Using Agencies and the Cooperative Purchasing Participants.

Bid Solicitation Section 1.5 states: “The State intends to extend the Contracts awarded to the State's Intrastate Cooperative Purchasing Participants. Although the State is making the use of any Contract resulting from this Bid Solicitation available to Intrastate Cooperative Purchasing Participants, the State makes no representation as to the acceptability of the Bid Solicitation’s terms and conditions to any Intrastate Cooperative Purchasing Participants.”

Bid Solicitation Section 9.2 defines the Cooperative Purchasing Program and the State's Intrastate Cooperative Purchasing Participants as follows:

“Cooperative Purchasing Program – The Division’s intrastate program that provides procurement-related assistance to New Jersey local governmental entities and boards of education, State and county colleges and other public entities having statutory authority to utilize select State Contract s issued by the Division, pursuant to the provisions of N.J.S.A. 52:25-16.1 et seq.”

“Intrastate cooperative purchasing participants – refers to political subdivisions, volunteer fire departments and first aid squads, and independent institutions of higher education and school districts pursuant to N.J.S.A. 52:25-16.1 et seq., State and county colleges pursuant to N.J.S.A. 18A:64-60 and 18A:64A-25.9, quasi-State agencies and independent authorities pursuant to N.J.S.A. 52:27B-56.1, and other New Jersey public entities having statutory authority to utilize select State contracts issued by the Division.”

Bid Solicitation #25DPP01157

Part 2 - Revisions to the Bid Solicitation and State-Supplied Price Sheet

Section Reference Revision

In the Set-Asides area of the Bid Solicitation Cover Page, the ‘Not Applicable’ box has been checked for the ‘Disabled Veteran-Owned Business Set-Aside’.

“The State will order any quantity necessary to meet its requirements. No guarantee is made by the State to purchase any amount of product from any Contractor. The State guarantees neither minimum, nor average, nor maximum quantities per order, nor total quantity during the Contract term, including any extension(s) thereof.”

A revised version of the State of New Jersey Standard Terms and Conditions, dated 6/3/2025, has been published under the Attachments tab of the Bid Solicitation in NJSTART. This replaces the previous version of the State of New Jersey Standard Terms and Conditions dated 2/8/2024.

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