Synopsis Solicitation.pdf

This combined synopsis/solicitation for services prepared in accordance with the format in subpart

12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

The solicitation number is 37140PR260000076. Applicable North American Industry Classification

Standard (NAICS) codes are:

NAICS 561621 - Security Systems Services

This requirement is for a firm fixed price Service contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13

The Government will award a contract resulting from this solicitation to the proposer responsible, whose offer conforming to the solicitation will be most advantageous to the Government, Lowest Price, Technically Acceptable.

Anticipated award date: 10 business days after close of solicitation, OOA 31 August 2026

Quotes are to be received no later than close of business (3 p.m.) on 17 August 2026. Quotes can be email to: angel.melendez@uscg.mil

Telephone requests of quotes, will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov

Wage determination: 2015-4583 May 13, 2026

SCOPE OF WORK:

CCTV Camera, Recording and Data Transmission Replacement

U.S. Coast Guard Sector Key West

GENERAL REQUIREMENTS

mailto:angel.melendez@uscg.mil

PART 1 – General:

United States Coast Guard Sector Key West is accepting proposals for qualified individuals or firms to replace the existing non-functioning CCTV camera, recording and transmission systems located on

Sector Key West buildings. These replacements will be broken down by location.

1. Sector Key West UPH.

• Relocate exiting wireless bridge due to the existing ongoing construction obstructing the field of view of the existing field of view from the barracks to building 48. Two new wireless bridge will now link the existing Barracks building with the Main Sector building and building 108.

• Replace server at the barracks due to inability to record and view.

2. Sector Key West SFLC Building

• Replace bullet camera, networking and wireless connectivity with main Sector building.

3. Station Key West Building 108

• Relocate wireless antennae, install new server closet and rewire with weatherproof cabling.

The POC’s are: Amanda Green, Phone: (305) 292-8708, email: Amanda.F.Green@uscg.mil and

Omar Perez, Phone: (786) 797-0032 email: Omar.I.Perez@uscg.mil

PART 2 – Location:

U.S. Coast Guard Sector Key West

100 Trumbo Rd

Key West, Florida 33040

PART 3 – Itemized Requirements:

1. A site visit is required to troubleshoot replacement/connectivity issues Report findings to the

POCs listed above.

2. Provide all necessary replacement or modernized parts to include resetting/reprogramming services to restore the system back to operable status with monitoring company.

3. If the system cannot be restored to full functionality, provide a report on the specific items that remain discrepant and the limitations that will be experienced.

PART 4 – Facility Operating Hours:

1. The facility shall remain in operation throughout the service. Contractor access to the service site shall be limited to the following: 7:00am to 3:00pm, Monday through Friday, excluding holidays. Access to the site shall not be permitted on the weekends without prior approval from the Contracting Officer in writing.

PART 5 – Security Requirements

1. Contractor shall provide a list of names for required personnel needing to access the base to the

Coast Guard COR for access to the base.

2. Personnel will be required to first report to the NAS Boca Chica Security Office for an entry pass unless they already have base access.

3. All personnel shall present their ID and base entry pass to the security personnel at the entrance to the base for access.

mailto:Amanda.F.Green@uscg.mil mailto:Omar.I.Perez@uscg.mil

PART 6 – Contractor Responsibilities:

1. Contractor shall provide a list of and cut sheets for all materials needed to complete the work.

2. Contractor shall install all components and devices in accordance with all manufacturer’s instructions and record local weather information when performing work to verify compliance with manufacturer instructions. Contractor shall notify the government when manufacturer instructions are unable to be followed.

PART 7 – Final Acceptance:

1. After repair, the contractor shall perform a final inspection with Sector Key West POCs to verify acceptability.

Submittal of invoice(s) information will be provided once award of contract has been made.

Sector Key West

Key West, FL See attached SOW for details.

Location:

U.S. Coast Guard Sector Key West

Key West, Florida 33040

Attn: Amanda Green

Period of Performance: Work is expected to commence at NLT 10 business days after award is made and submitted to awardee. Anticipated award date: 31 August 2026

Site visit: It is highly recommended and encouraged that a site visit is performed at the unit to field verify the requirements within the SOW and speak with the unit POC for this project. A site visit has been scheduled for Wednesday August 5th at 1000.

Vendors are to coordinate a site visit with the below listed unit personnel. Vendor must ensure company personnel attending site visit have a proper government issued

ID in order to gain access to the Coast Guard Station.

Q&A’s: Questions concerning the work requested must be sent via email to angel.melendez@uscg.mil by COB 12 August 2026. These Q&A’s will be answered and posted to this solicitation as an amendment to solicitation prior to closing.

52.222-90 Addressing DEI Discrimination by Federal Contractors

Construction-Specific Clauses (FAR Subpart 36.5) mailto:angel.melendez@uscg.mil

• 52.236-2 Differing Site Conditions: Protects the contractor if subsurface or physical conditions differ materially from those indicated in the contract.

• 52.236-3 Site Investigation and Conditions Affecting the Work: Requires the contractor to investigate the site and conditions before bidding.

• 52.236-5 Material and Workmanship: Requires all materials to be new and of the most suitable grade unless otherwise specified.

• 52.236-7 Permits and Responsibilities: Holds the contractor responsible for getting all necessary licenses, permits, and complying with federal, state, and local laws.

• 52.236-13 Accident Prevention: Requires contractors to provide a safe work environment and comply with relevant safety and health standards (e.g., OSHA).

Labor Standards

For construction projects over $2,000 in the United States, solicitations must include wage rate and labor standards requirements:

• 52.222-6 Construction Wage Rate Requirements: Mandates that mechanics and laborers are paid the prevailing local wages as determined by the Department of Labor.

• 52.222-11 Subcontracts (Labor Standards): Requires contractors to flow down wage requirements to all subcontracts.

Socioeconomic Clauses

• 52.219-14 Limitations on Subcontracting: Limits the percentage of work that a small business prime contractor can subcontract to other businesses.

4. General Contract Clauses

• 52.232-5 Payments under Fixed-Price Construction Contracts: Details the procedures and requirements for progress payments.

• 52.249-10 Default (Fixed-Price Construction): Outlines the government's rights if the contractor fails to prosecute the work with the diligence required or fails to complete it on time.

Work hours: Monday through Friday, 0800 – 1500 (8 am – 3 pm) No weekends or Holidays authorized.

See attached applicable FAR Clauses by reference.

Offerors may obtain full text version of these clauses electronically at: www.arnet.gov/far

The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006);

Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of

HSAR clauses may be obtained electronically at http://www.dhs.gov.

Request Company’s tax ID information and UEI number.

http://www.arnet.gov/far http://www.dhs.gov/

Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award.

Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of service.

PART 1 – General: