Synopsis.pdf

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN

HEALTH SERVICE

Portland Area Office — 1414 NW Northrup St. Ste. 800, Portland, OR 97209

COMBINED SYNOPSIS /

SOLICITATION

Commercial products · FAR Part 12 (Revolutionary FAR Overhaul)

Indian Small Business Economic Enterprise (ISBEE) Set-Aside

Issuing office Portland Area Office

Solicitation No. IHS1530891

Title PIMC Fire Alarm Replacement Services

Issue date September 9th, 2026

NAICS / size standard 561621 — Security Systems Services (except Locksmiths) (size standard $25.0 million)

Product/Service Code J012

Set-aside authority Indian Small Business Economic Enterprise (ISBEE) Set-Aside (HHSAR 326.603-1(c); 326.604-2)

Place(s) of performance Phoenix Indian Medical Center (PIMC), 4212 North 16th Street, Phoenix, AZ 85016

Period / delivery Delivery within 100 days

Quotes due September 16th, 2026 at 1:00 PM ET

Submit to minkyu.kim@ihs.gov

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number IHS1530891 is issued as a Request for Quotation (RFQ) for PIMC Fire Alarm Replacement Services. This acquisition is conducted under the Buy Indian Act

(25 U.S.C. 47) and HHSAR Subpart 326.6. The associated NAICS code is 561621 — Security Systems Services (except Locksmiths) (size standard $25.0 million).

RFO note: FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the FAR 12.205 clause tables.

2. SET-ASIDE DETERMINATION

This requirement is a Indian Small Business Economic Enterprise (ISBEE) Set-Aside under HHSAR 326.603-1(c); 326.604-2. The offeror must qualify under the notice provision (352.226-4) below.

3. DESCRIPTION OF REQUIREMENT

The Contractor shall provide all labor, materials, equipment, programming, testing, commissioning, and training necessary to remove and replace the existing fire alarm control panel (FACP) and graphical user interface (GUI) system at the Phoenix Indian Medical Center (PIMC), Phoenix, Arizona.

The requirement includes a **NOTIFIER INSPIRE N16x Fire Alarm Control Panel and NOTIFIER ONYXWorks GUI system, or approved equal**, fully compatible with the existing NOTIFIER fire alarm system, field devices, and associated components. All work shall be performed in accordance with the Statement of Work (SOW) and applicable codes and standards.

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Phoenix Indian Medical Center (PIMC), 4212 North 16th Street, Phoenix, AZ 85016.

Period of performance / required delivery: Delivery within 100 days.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)), and includes all evaluation factors and criteria for award.

Evaluation. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible quoter whose conforming quotation is rated technically acceptable and offers the lowest evaluated price determined fair and reasonable. The following factor(s) will be evaluated on an acceptable/unacceptable basis: Technical Capability; Past Performance. No credit will be given for exceeding the acceptability standards. A quotation rated unacceptable on any factor is ineligible for award. The Government may make award without communications.

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / option periods to the base requirement.

Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b))

Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1))

Brief explanation to unsuccessful quoters. Upon request received within 3 days after a quoter receives notification of award, the Government will provide that unsuccessful quoter a brief explanation of the basis for the award decision. (RFO 13.301 / 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than September 16th, 2026 at 1:00 PM ET. Email is the only acceptable method of submission. Submit quotations by email to minkyu.kim@ihs.gov.

Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

• Vendor name

• Unique Entity Identifier (UEI)

• Prompt payment terms

• Delivery time

• GSA contract number (if applicable)

• Date the quote expires

• Warranty

• Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5

Representations and certifications are made through the offeror’s active SAM.gov registration (FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

In accordance with HHSAR 352.226-7(b), each offeror shall submit a completed IHS Indian Economic Enterprise Representation form (www.IHS.gov/DAP) with its quotation. Offers from enterprises not qualifying under the Buy Indian (ISBEE) set-aside will be rejected.

Point of contact: Minkyu Kim.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

Number Title Incorporation

FAR 52.204-

System for Award Management—Registration (DEVIATION) By reference

FAR 52.212-

Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION)

By reference (addenda)

FAR 52.212-

Evaluation—Commercial Products and Commercial Services

(DEVIATION)

Full text — Section 5

FAR 52.222-

Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

By reference

FAR 52.223-

Recovered Material Certification (MAY 2008) By reference

FAR 52.225-

Buy American Certificate (OCT 2022) By reference

7.2 FAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

FAR

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023) By reference

FAR Prohibition on Requiring Certain Internal Confidentiality Agreements or By reference

52.203-19 Statements (JAN 2017)

FAR

52.204-13

System for Award Management—Maintenance (DEVIATION) By reference

FAR

52.204-91

Contractor Identification (DEVIATION) By reference

FAR

52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEVIATION)

By reference

FAR

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION) By reference

FAR

52.212-4

Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION)

By reference

FAR

52.222-3

Convict Labor (DEVIATION) By reference

FAR

52.222-19

Child Labor—Cooperation with Authorities and Remedies (DEVIATION) By reference

FAR

52.222-36

Equal Opportunity for Workers with Disabilities (DEVIATION) By reference

FAR

52.222-50

Combating Trafficking in Persons (DEVIATION) By reference

FAR

52.222-54

Employment Eligibility Verification (DEVIATION) By reference

FAR

52.222-90

Addressing DEI Discrimination by Federal Contractors (DEVIATION) By reference

FAR

52.223-23

Sustainable Products and Services (DEVIATION) By reference

FAR

52.225-1

Buy American—Supplies (DEVIATION) By reference

FAR

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

By reference

FAR

52.232-33

Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

By reference

FAR

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) By reference

FAR

52.233-3

Protest After Award (DEVIATION) By reference

FAR

52.233-4

Applicable Law for Breach of Contract Claim (DEVIATION) By reference

FAR

52.240-91

Security Prohibitions and Exclusions (DEVIATION) By reference

FAR

52.244-6

Subcontracts for Commercial Products and Commercial Services (DEVIATION) By reference

7.3 HHSAR Provisions (solicitation only)

Number Title Incorporation

HHSAR 352.226-

Notice of Indian Small Business Economic Enterprise Set-Aside (JAN 2022)

Full text

HHSAR 352.226-

Indian Economic Enterprise Representation (JAN 2022) Full text

Full-text provisions and clauses (fill-ins highlighted)

HHSAR 352.226-4 — Notice of Indian Small Business Economic Enterprise Set-Aside

(JAN 2022)

HHSAR 352.226-4 (provision) — HHSAR 326.604-2(e)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (HHSAR 326.606) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. As required by HHSAR 352.226-7(b), offerors shall include a completed Indian Economic Enterprise Representation form (available at www.IHS.gov/DAP) with the offer. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

(End of provision/clause)

HHSAR 352.226-7 — Indian Economic Enterprise Representation (JAN 2022) HHSAR 352.226-7 (provision) — HHSAR 326.604-2(e)(4) / 326.606-1

(a) The offeror must represent as part of its offer that it meets the IEE definition in HHSAR

326.601 and intends to meet it throughout performance, and must notify the CO immediately via email of any ownership change affecting this representation.

(b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form (or successor).

(c) False or misleading information is punishable under 18 U.S.C. 1001; false claims are subject to 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

(End of provision/clause)

8. ATTACHMENTS

• Attachment 1 — Statement of Work / Specification

• Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options)

• Attachment 3 — Wage Determination(s)

• Attachment 4 — IHS Indian Economic Enterprise Representation form