Attachment 1 - Statement of Work.pdf

Scope of Work Project PH26PH02H7 - PIMC Fire Alarm Replacement Project

Phoenix Service Unit, Phoenix, Arizona June 23rd, 2026

A. PROJECT DESCRIPTION

Title: Project PH26PH02H7 - PIMC Fire Alarm Replacement Project

Purpose: The purpose of this project is to remove and replace the existing fire alarm control panel and associated graphic user interface (GUI) system.

Location: Phoenix Indian Medical Center is located at 4212 N 16th St, Phoenix, AZ 85016

B. BACKGROUND

1. The existing fire alarm control panel and associated graphical user interface (GUI) have reached the end of their service life and require replacement, including development of an updated points list. Phoenix Indian Medical Center (PIMC) has undergone multiple floor plan modifications over time, which has resulted in inaccurate device location and room information being displayed on the existing Notifier fire alarm control panel (FACP) during alarm events. In at least two documented instances—one involving a smoke detector and one involving a manual pull station—outdated room descriptions were displayed on the annunciator and incorrectly announced by security personnel on the PA.

C. SCOPE

This project shall provide all labor, materials, equipment, programming, testing, and commissioning required to replace the existing fire alarm control panel and graphical user interface system at Phoenix Indian Medical Center, including all associated components necessary for a complete and operational system.

1. Fire Alarm Control Panel Replacement The contractor shall remove the existing Notifier NFS-640 fire alarm control panel and replace it with a new Notifier INSPIRE N16x fire alarm control panel or approved equal.

a. The new panel shall be fully compatible with existing Notifier field devices, including but not limited to:

i. Photo Detectors – 183 in building 233

ii. Manual pull stations – 46 in building 233

iii. Duct Detectors – 26 in building 233

iv. Heat Detectors – 4 in building 233

v. Waterflow Switches – 7 in building 233

vi. Supervisory Switches – 8 in building 233

vii. 120 V Smoke detectors – 12 in building 233

viii. Bells – 1 in building 233

ix. Chimes – 111 in building 233

x. Strobes – 134 in building 233

xi. Water Leak Detection – 7 in building 233

b. All existing field devices and loops will remain in place and not be replaced.

c. Contractor shall be a current NOTIFIER Engineered Systems Distributor (ESD) or an authorized

NOTIFIER distributor with demonstrated experience installing, programming, commissioning, and servicing networked NOTIFIER systems of comparable size and complexity, including ONYXWorks graphical workstations and healthcare occupancies.

d. There are 539 devices in the main tower (building 233), as well as 5 campus buildings are connected to the FACP in building 233, See Attachment 1b – FACP Report & Attachment 1a – Campus Buildings.

e. Remove and replace (2) outdated annunciators with new remote common display that is compatible with new FACP. See Attachment 1a – Campus Buildings, for locations.

f. The contractor shall provide all required power supplies, batteries, network cards, and accessories.

g. All removed equipment shall be turned over to the Government as spare parts.

2. ONYXWorks GUI System The existing GUI and workstation system shall be removed and replaced with the latest ONYXWorks GUI workstation system, or approved equal.

a. The ONYXWorks GUI shall be:

i. Furnish workstation per manufactures specifications

ii. Cloud functionality shall not be enabled

b. The contractor shall provide all required:

i. Software licenses

ii. Installation

iii. Configuration

iv. Programming

v. Functionality

3. Notifier Net and System Architecture The contractor shall verify existing conditions, furnish and install all required Notifier Net hardware necessary for communication between the fire alarm control panel(s) and ONYXWorks GUI.

a. The contractor shall:

i. Provide hardware compatible with the ONYXWorks system

ii. Configure communication between:

Fire alarm control panel ONYXWorks workstation

b. The system shall NOT operate on the hospital LAN.

Network Requirements

a. The system shall:

i. Not require internet connectivity

ii. Not transmit data externally

iii. Not utilize cloud-based services

b. All communication ports required for system operation shall be:

i. Clearly identified in submittals

4. Workstation Requirements The ONYXWorks GUI shall be installed on a contractor-furnished workstation meeting the manufacturers specifications.

a. The contractor shall install and configure the ONYXWorks software

5. Points List and Programming The contractor shall develop and implement a fully updated fire alarm system points list based on Attachment 1e – Points List.

a. All programming shall:

i. Match Attachment 1e – Points List

6. Graphical User Interface (GUI) Configuration The contractor shall configure the ONYXWorks GUI to include:

i. Floor plan graphics with room numbers and descriptions, match Attachment 1c - Floorplans

ii. Accurate device locations mapped to floor plans – locations of all devices will be provided to vendor at award.

iii. Alarm highlighting and device identification

iv. Zone and system overlays as applicable

v. Up to 8 disable Macros of end user choice

7. Testing and Commissioning The contractor shall perform complete system testing in accordance with NFPA 72, (latest version).

a. 100% functional testing of:

i. All initiating devices

ii. Notification appliances

iii. Control functions and interfaces

b. Verification that:

i. Each device reports correctly at the panel

ii. Each device displays correctly on the GUI

c. Integrated Testing Where applicable, test integration with:

i. HVAC shutdown

ii. Door release systems

iii. Elevator recall

iv. Dampers

v. Flow Meters

vi. Tampers

d. Provide testing documentation to satisfy NFPA 72 commissioning requirements

8. Phasing and System Cutover The contractor shall provide a detailed phasing and cutover plan for approval prior to work.

a. The plan shall include:

i. Sequence of operations

ii. Expected system down time in hours

iii. Fire watch procedures or other interim life safety measures (ILSM)

iv. Coordinate with service unit on ILSM early in the project for approval

b. Work shall be performed to:

i. Minimize disruption to hospital operations

ii. Maintain continuous life safety protection

9. Training The contractor shall provide on-site training for Government personnel, including:

i. System operation (panel and GUI)

ii. Alarm response procedures

iii. Basic troubleshooting

iv. Onyxworks navigation and end user modifications

D. GENERAL CONDITIONS

1. International Building Code (latest edition)

2. NFPA 101, Life Safety Code (latest edition)

3. NFPA 70, National Electrical Code (NEC) (latest edition)

4. NFPA 72 – National Fire Alarm and Signaling Code (latest edition)

5. NFPA 1 – Fire Code (latest edition)

6. International Mechanical Code (latest edition)

E. Submittals:

Furnish submittals for systems required by the Scope of Work and Attachments in PDF format for formal approval before work commences, including but not limited to:

1. Fire Alarm Panel and associated hardware shop drawings

2. Graphic User Interface System and associated hardware cut sheet/shop drawings

3. Battery Calculations/ Voltage drop

4. Network Diagram – Via Manufacturers Software

F. Quality Assurance/ Quality Control

1. All materials shall be approved by COR.

2. All materials shall be installed per manufacturers’ instructions and all applicable codes and good work practices.

3. Housekeeping will be accomplished daily. All debris and trash generated by this project becomes the property of the subcontractor and shall be removed from the confines of the job site for disposal in accordance with the applicable Federal, State, and/or Local regulation, laws, and restrictions. All trash generated on site is required to be hauled off site and disposed of in accordance with infection control procedures.

E. Execution

1. Execute work to interfere as little as possible with normal functioning of the Service Units as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

2. Cleaning or maintenance performed on the job site of equipment/material used during the completion must be done in a manner to be appropriate with the Infection Control Plan.

3. Vendor is to complete an Infection Control Risk Assessment, ICRA form with the service unit before work is planned to take place.

F. Inspection

1. The Government reserves the right to inspect all aspects of the work performed including hiring a third-party inspector to verify proper installation.

2. Contractor is required to demonstrate full and complete installation of all work performed

3. Final acceptance will be based on an acceptable final inspection, including final verification of all material and workmanship

G. Closeout Document Deliverables

1. O&M Manuals

2. Warranty Letter from Prime Contractor, 1 year installation warranty

4. Manufacturer’s Warranty

5. Certified Payroll, all subconsultants have been paid

6. Training completed

7. As-built drawings (PDF)

8. Commissioning and Testing Documentation

9. Final points list (Excel format)

10. Complete system programming backups

11. GUI configuration backup

12. Network architecture diagram

H. Period of Performance:

1. The Government will allow 100 days from the date of the Notice to Proceed (NTP).

I. Warranty

1. Contractor will warranty all work for one year from the date of acceptance

Attachments:

Attachment 1a – Campus Buildings

Attachment 1b – FACP Report

Attachment 1c - Floorplans

Attachment 1d – ICRA

Attachment 1e – Points List