Draft_Appendix_C_-_Specifications_-_6_23_2015.docx

SWHARC15R0013 APPENDIX C

APPENDIX C – CORE EQUIPMENT AND SERVICES SPECIFICATIONS

COMPLETE FIREARMS SIMULATOR: Hardware, Microprocessor, Windows Platform, Camcorder, Touchscreen laptop, touchscreen tablet, User friendly graphic interface, wireless keyboard, wireless mouse, wireless printer, Multiple screens with like number projectors to provide a minimum 180 degree field of vision capable of displaying a seamless panorama with peripheral views, Operator Station, Effective Sound system, Effective Ventilation system, all necessary cabling and connectors, System/ Instructor guides & manuals, Original Manufacturer’s Warranty, Software: Audio/Visual/Graphic interface and pre-loaded programs/applications to be owned by buyer upon purchase of system and not subject to license renewal, with programs that support basic marksmanship proficiency training as well as scenario-based training on defensive tactics and appropriate use of force.

COMPLETE PORTABLE FIREARMS SIMULATOR WITH DUAL SCREEN MINIMUM WIDTH OF 144”X 76” HEIGHT: Hardware, Microprocessor, Windows Platform, Camcorder, Touchscreen laptop, touchscreen tablet, User friendly graphic interface, wireless keyboard, wireless mouse, wireless printer, a standalone screen at least twelve feet in width, Operator Station, Effective Sound system, Effective Ventilation system, all necessary cabling and connectors, System/ Instructor guides & manuals, Original Manufacturer’s Warranty, Software: Audio/Visual/Graphic interface and pre-loaded programs/applications to be owned by buyer upon purchase of system and not subject to license renewal, with programs that support basic marksmanship proficiency training as well as scenario-based training on defensive tactics and appropriate use of force.

This system must be self-contained and user-ready, easily transportable/moveable to fit inside the bed and or carrying compartment of a standard ½ ton van/light truck/SUV with the weight of the system not to exceed 200 pounds. Power access should be for 110v or 220v at 50Hzs – 60 Hzs

Wireless function Glock Model 17 or 22 pistol replica for use with both fixed and portable simulators. Replica pistols shall be of the same size and weight and operate in the same manner as the live weapon. The replica pistol shall be capable of simultaneous operation with all other simulator system weapons.

Laser labels shall be in accordance with 21 CFR 1040. All components of the replica weapon must meet safety standards for lasers, ultrasonics, etc.

Wireless function Colt M16 or M4 rifle replica for use with both fixed and portable simulators. Replica rifle shall be of the same size and weight and operate in the same manner as the live weapon. The replica rifle shall be capable of simultaneous operation with all other simulator system weapons.

Laser labels shall be in accordance with 21 CFR 1040. All components of the replica weapon must meet safety standards for lasers, ultrasonics, etc.

Simulated Taser and all required hardware and software to ensure full compatibility with simulator systems. The simulated Taser shall represent the physical characteristics of the weapon (weight, center of gravity, appearance, etc.).

The simulated Taser shall be capable of simultaneous operation with all other simulator system weapons.

Laser labels shall be in accordance with 21 CFR 1040. All components of the replica Taser must meet safety standards for lasers, ultrasonics, etc.

Flashlight and all required hardware and software required to perform low-light training. The flashlight shall be capable of simultaneous operation with all simulator system weapons.

Hostile / return fire simulator and all required accessories. Simulates hostile fire requiring trainee(s) to take cover during training scenarios. The hostile / return fire feature shall seamlessly integrate with the simulator system. The hostile / return fire feature must have the capability to be manually controlled by the instructor or automatically coordinated with the video scenario.

The feature must include safety features to prevent accidental firing. The contractor shall include all needed personal protective equipment (for a group of 4 trainees) to ensure the safety of trainees.

All hardware (including video camera) and software necessary for the creation and editing of additional video scenarios. The hardware and software shall utilize Advanced Video Coding High Definition (AVCHD) or equivalent format files inputted into the simulator via digital media (USB hard drive, DVD, etc.). The hardware and software shall output files in a format that are compatible with the simulator systems.

Overhead ceiling installation of fixed simulator system in a dedicated simulator room. Installation includes all required accessories and connectors. All work shall be performed in accordance with OEM specifications and recommended installation instructions and must be performed by factory-authorized representatives.

The contractor shall provide an installation report to the COR and shall certify all work was accomplished by factory-authorized representatives and in accordance with OEM specifications and installation instructions. The report shall identify the individuals performing the work, dates of work, and shall include results of equipment testing demonstrating all components operate in accordance with manufacturer’s specifications.

The Contractor shall conduct a comprehensive site survey / assessment of a prospective system location to ensure it meets or exceeds manufacturer recommendations.

The contractor shall provide a report to the COR detailing the conditions found and whether the existing conditions are or are not in compliance with manufacturer recommendations. In the event the location does not meet manufacturer recommendations, the contractor shall provide detailed recommendations for improvements / renovations needed in order to bring the location up to manufacturer standards or shall recommend an alternative location meeting all manufacturer requirements.

The Contractor shall provide up to 40 hours of on-site operator and instructor training to a group of up to six (6) trainees. If not previously accomplished by the end-user, the Contractor shall unpack and set-up the simulator system(s) and accessories required for training.

Training shall be conducted by factory-authorized instructors. The contractor shall ensure that the course instructor is fully knowledgeable in the technical documentation and will be able to explain the equipment concepts to the trainees. Course instructors must be competent in systems operation, scripting/editing capabilities, preventive system maintenance and system troubleshooting.

The Contractor shall coordinate and provide a training plan for COR approval at least 6 weeks in advance of proposed training dates. Upon successful completion of training, the Contractor shall provide the COR a training report. The report must include at a minimum:

· Name of the instructor(s)

· Dates and location of training

· A summary of the information covered

· Name and agency affiliation of all trainees

· Attendance record for all trainees

· Any recommendations for future training

· Copy of all training materials

The training shall cover all aspects of the operation and preventive maintenance of the equipment to permit a successful training experience by the end-users while maintaining the integrity of the simulator and ensuring safety of participants. At a minimum, the training must cover set-up, operations, troubleshooting, transportation, and required preventive maintenance.

The contractor shall teach the course using classroom instruction and hands-on practical exercises. The training provided must be of sufficient depth to ensure trainees are able to independently take full advantage of all system capabilities, ensure the systems are handled in accordance with manufacturer recommendations, and are able to train other personnel in the proper use of all systems.

The Contractor shall provide up to 40 hours of on-site scenario creation and editing training to a group of up to six (6) trainees.

Training shall be conducted by factory-authorized instructors. The contractor shall ensure that the course instructor is fully knowledgeable in the operation of the simulator, all scripting/editing functions, and is able to clearly convey all concepts to the trainees.

The Contractor shall coordinate and provide a training plan for COR approval at least 6 weeks in advance of proposed training dates. Upon successful completion of training, the Contractor shall provide the COR a training report. The report must include at a minimum:

· Name of the instructor(s)

· Dates and location of training

· A summary of the information covered

· Name and agency affiliation of all trainees

· Attendance record for all trainees

· Any recommendations for future training

· Copy of all training materials

The training shall cover all aspects of pre-production, production, and post-production of new system scenarios. The contractor shall provide scripting and editing training for instructors in development of system scenarios and system assessment features related to student performance. The Contractor shall provide training on the proper upload of created scenarios to the simulator systems.

The contractor shall teach the course using classroom instruction and hands-on practical exercises. The training provided must be of sufficient depth to ensure trainees are able to independently take full advantage of all scenario creation and editing hardware and software and are able to train other personnel in the use of said capabilities.

Copies of all video segments utilized to produce the scenarios will be delivered to DOS as government-owned property. All video will be shot in high definition format. Scenarios will be authored in Standard Definition.

The Contractor shall be responsible for providing the following:

Pre-production

· Script writing/scenario review and approval

· Branch Diagram development

· Scenario Scoring Plan

· Event filming sequence schedule

· Video shoot location scouting

· Project coordination and management

· Scenario production-team process training

Production

· High Definition Video shoots on location

· Production crews, including:

· Producer/Director

· Director of Photography

· Steadicam Operator

· Lighting Technicians

· Audio engineer

· Locations lighting

· Power generator

· Audio engineering location package

· Professional broadcast high definition camera package

· On-site video production training

Post-production

· Post production management

· Video editing and color correction

· Logo and titles

· Audio design and mixing

· Final delivery file mastering

· FATS scenario authoring (Standard Definition)

· Scenario scoring per approved Scoring Plan

· Post production process training

· Final review and delivery

All actors, props, clothing, weapons, blank ammunition, pyrotechnics, vehicles and locations will be provided by the client.

Shipping in accordance with FAR clause 52.247-34 (F.o.b. Destination) to a continental United States location to be designated by the Government at the delivery or task order level. For purposes of CLIN X13, a system includes:

i. A fixed or a portable firearms training simulator; and

ii. Any accessories ordered at the time of simulator purchase.

Extended warranty and support for additional 1, 2 or 3 years. The extended warranty period shall begin, if ordered, immediately upon expiration of the standard warranty.

The contractor shall repair or replace training simulators and accessories during the extended warranty period at no cost. The contractor shall provide round trip shipping for all warranted items. All warranted items returned for repair or replacement shall take no more than 30 days for the item to be returned to OEM, repaired or replaced, and returned to the installation site. Any repair time exceeding 30 days must be requested and approved by the COR prior to the repair. The contractor shall ensure that subcontractor and vendor warranties provide the same coverage and are passed through to the end item.

The contractor shall provide, through the duration of the extended warranty period, telephone and email technical support. Technical support shall be provided Monday – Friday from 08:00 hrs to 17:00 hrs local time. Local time will be determined based on the location of the warranted system(s).

The contractor shall provide the appointed COR a report that identifies and documents all items to be warranted. Each item warranted shall be indexed and identified by serial number, model or part number, date of acceptance by the Government, and duration of extended warranty period. The report must also identify the name, address, telephone number, and email of the Contractor’s representative for warranty purposes.

The contractor shall, for the duration of the extended warranty period, provide a monthly report to the COR detailing receipt of warranty / support requests, resolution of opened tickets, and pending action items.

MINIMUM REQUIREMENTS FOR LABOR

The Government will consider the following additional experience as a substitute for formal education:

High School Diploma – Diploma may not be substituted Associate Degree – Additional 2 years of experience Bachelor Degree – Additional 4 years of experience Master Degree – Additional 6 years of experience