Town of Killingly

WPCF

Submersible Sump Pumps – Wastewater Applications

31 Wauregan Road

Killingly Ct 06239

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Information for Bidders

Bid Proposal

Contract

General Requirements/Specifications

Brian Palaia

Town Manager

May 14, 2026

G:\WPCF\RFPs\1. Sump Pumps - Ready for Review\Submersible Sump Pumps for Bid.docx

LEGAL NOTICE FOR

Town of

KILLINGLY CONNECTICUT

172 Main Street Killingly Connecticut 06239

Notice to Contractors:

Sealed bids for suppling labor, equipment and services required for the following project will be received by the Town of Killingly, Connecticut at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street Killingly, CT. 06239, until 10:00 AM, Monday, June 22, 2026, after which time they will be publicly opened and read in the Town Meeting Room of the Killingly Town Hall located at 172 Main Street Killingly Connecticut 06239.

Submersible Sump Pumps - Wastewater Applications

The Town of Killingly hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

Specifications for the above project may be examined in the Killingly Engineering Office located at 172 Main Street or the Towns website www.killingly.gov/departments/finance/pages/bids_and_rfps.php or the CTSource website https://portal.ct.gov/DAS/CTSource/ctsource. Only one unaltered proposal will be submitted to the Town.

All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified, construction and labor under which the work will be or is now being performed. The Contractor shall employ, as far as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

The Town of Killingly reserves the right to reject any or all bids, to waive informalities and technical defects, and to award a contract, if at all, to the lowest responsible and qualified bidder as determined by the Town of Killingly, in its sole discretion to be in the Town’s best interests.

Request for Proposal (RFP)

Town of Killingly, Connecticut 172 Main Street, Killingly, CT 06239

Project: Submersible Sump Pumps - Wastewater Applications Bid Opening Date/Time: Monday, June 22, 2026, at 10:00 AM Location: Killingly Town Hall, Town Meeting Room, 172 Main Street, Killingly, CT 06239

1. Introduction

The Town of Killingly, Connecticut (“Town”) invites sealed proposals from qualified suppliers for the purchase and delivery of submersible sump pump equipment for use in municipal sump pump pits located at 31 Wauregan Road, Killingly, Connecticut.

This procurement is for materials only and does not include installation, removal, or field assembly services. The pumps shall consist of four (4) submersible wastewater sump pumps, specifically the Goulds 4SD52H2BA or approved equal, designed for municipal wastewater service and fully compatible with existing sump pump infrastructure. Each unit shall be rated at approximately 3 HP, 460 volt, 3-phase, with a 4-inch flanged horizontal discharge, capable of delivering up to 485 GPM at a maximum head of approximately 46 feet with one pump exceeding 50 feet of head. All equipment shall be new, corrosion-resistant, factory-tested, and compliant with applicable industry standards.

The intent of this purchase is to ensure the Town maintains reliable sump pump operations by installing high-quality, durable pumping equipment that supports system performance, reduces downtime, and integrates seamlessly with existing piping and operational configurations.

2. Vendor Qualifications

Minimum of ten (10) years of experience supplying equipment for municipal water/wastewater infrastructure, including submersible pumps, pump station equipment, or related mechanical systems.

Demonstrated history of providing submersible wastewater sump pumps, specifically equipment comparable to the Goulds 4SD52H2BA or approved equal, to municipalities, utilities, or industrial facilities.

Successful completion of at least three (3) comparable municipal, utility, or industrial pump supply contracts within the past five (5) years.

3. Preparation and Submission of Proposals

The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals must be filled in correctly where indicated. The Bidder must state, both in words and in numerals, written or printed in ink, the prices for which he proposes to do each Item of the work contemplated. In case of discrepancy between the words and the numerals, the words shall govern.

Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign their Proposal correctly. If an individual makes the Proposal, their name and post office address must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership, or corporation authorized to sign contracts, and must show the post office address of the firm, partnership, or corporation.

Sealed proposals will be received by 10:00 AM, Monday, June 22, 2026, at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239.

Proposals received after this time will not be accepted.

Proposals will be publicly opened and read aloud immediately following the deadline in the Town Meeting Room.

Each proposal must be submitted in a sealed envelope clearly marked:

“Submersible Sump Pumps - Wastewater Applications” [Name of Bidder]

If sent by mail, the sealed proposal must be enclosed in a separate mailing envelope addressed to:

Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239.

4. Disqualification of Bidders

More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders;

and all participants in such collusion will not be considered in future proposals for the same work.

Proposals in which the prices are obviously unbalanced may be rejected. No Contract will be awarded except to competent Bidders capable of performing the class or work contemplated.

5. Contract Term o The initial term of the agreement shall be 150 consecutive calendar days, commencing on the first day following full execution of the Contract by the Town and the Supplier.

o All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified.

6. Familiarity of the Work

Each Bidder shall fully inform themself prior to bidding as to existing conditions and limitations under which the work is to be performed and shall include in their bid a sum to cover the total cost of items necessary to perform the work as set forth in the Contract Documents.

No allowance will be made to a Bidder because of lack of such examination or knowledge. The submission of a bid will be considered as conclusive evidence that the Bidder has conducted such an examination.

There is no expressed or implied agreement that the character of the material(s) has been correctly indicated, and the Bidder is cautioned to consider that condition affecting the work may differ from those indicated.

The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site of the project.

The Contractor agrees that he shall make no claim for and has no right to additional payment or extension of time for completion of the work, or any other concessions, because of any interpretations or misunderstanding on his part of this Contract, or because of any failure on their part to fully acquaint himself with all conditions relating to the work

7. Withdrawal of Proposals

If a Bidder wishes to withdraw their Proposal, they may do so before the time fixed for the opening of bids by communicating their purpose to the Town Engineer. Upon such notice, the Proposal will be handed to them unopened.

8. Disqualification of Bidders

More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders;

and all participants in such collusion will not be considered in future proposals for the same work.

Proposals in which the prices are obviously unbalanced may be rejected. No Contract will be awarded except to competent Bidders capable of performing the class or work contemplated.

8. Execution of Contract

The initial term of the agreement shall be 150 consecutive calendar days, commencing on the first day following full execution of the Contract by the Town and the Contractor.

All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified, construction and or labor under which the work will be or is now being performed. The Contractor shall employ, as much as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

9. Execution of Contract

The party to whom the Contract is awarded, or their authorized representative, will be required to execute the attached Purchase Order Form with the Attached Terms & Conditions without alteration, modification, exception or condition, within ten (10) days from the date of the award. If the party entering into this contract is a corporation, a Corporate Resolution duly executed by the president and Secretary of the Corporation authorizing the Corporation to enter into this Contract shall be provided. In case of failure or neglect to do so, the Town may, at its discretion, determine that the Bidder has abandoned the Contract and thereupon the Proposal and acceptance shall be null and void, and bid security accompanying the Proposal shall be forfeited as liquidated damages to the Town. If the party entering into this contract is a partnership, a partnership resolution duly executed by a majority of the general partners authorizing the partnership to enter into this contract shall be provided.

10. Bonds

Bonding is not required for this project.

11. Responsibility of the Supplier

Attention is hereby particularly directed to the provisions of the Contract and Specifications whereby the Contractor shall be responsible for any loss or damage that may happen in the work, or any part thereof, during its progress and also whereby the Contractor shall make good any defects for faults that may occur within one (1) year after date of final estimate. They shall indemnify and save harmless the Town and WPCF from any damages or costs to which they may be put by reason of injury to the person or property of another resulting from negligence or carelessness in the performance of the work under this Contract.

12. Sales Tax

Certain materials and suppliers incorporated in the work of this project are exempt from Connecticut Sales Tax. The Bidder shall familiarize themself with current regulations of the State Tax Department. The tax on materials or supplies exempted by such regulations shall not be included as part of the bid. The Town will furnish the successful Bidder a sales tax exemption number.

13. Compliance with Federal and State Regulations

The Contractor shall be responsible for full compliance with any Federal and/or State laws, regulations and standards.

14. Liquidated Damages

Time is of the essence in the fulfillment of this purchase contract. The Vendor acknowledges that delays in the delivery of the specified gate valves, check valves, and spool pieces may result in additional administrative, operational, and scheduling impacts to the Town of Killingly.

Accordingly, the Vendor agrees to pay the Town, as liquidated damages and not as a penalty, the sum of One Hundred Fifty Dollars ($150.00) per calendar day for each day that delivery extends beyond the agreed-upon delivery date specified in the contract.

The total amount of liquidated damages shall be deducted from the final payment due to the Vendor. The assessment of liquidated damages shall not limit or waive the Town’s right to pursue other remedies available under the contract or applicable law for nonperformance, defective materials, or other contractual breaches.

15. Equal Opportunity

The Town hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an awarded contract.

16. Availability of Documents

Specifications, bid forms, and contract documents may be obtained from:

Town of Killingly website:

www.killinglyct.gov/departments/finance/bids_and_rfps.php

CTSource website: https://portal.ct.gov/DAS/CTSource/ctsource Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239

17. Addenda and Interpretations

No interpretations of the meaning of the Specifications, or other pre-bid documents will be made to any Bidder orally.

Every request for such interpretation shall be in writing, addressed to the Town Engineer, 172 Main St. Killingly, Connecticut 06239. To be given consideration, such requests must be received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, which, if issued, will be posted on the Town Website and the CTSource website not later than four

(4) days prior to the date fixed for the opening of bids. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

18. Right to Reject

The Town reserves the right to reject any or all proposals if they show any omission, alteration of form, additions not called for, conditional proposals, waive informalities, and award a contract, if at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.

19. Contact Information

For questions or site access:

Joseph Couture – Assistant Plant Superintendent Email: wpcf@killinglyct.gov Phone: (860) 779-5392

Attachments (Included in Full RFP Package) o Appendix A - Scope of Supply Page 9 o Appendix B – Information for Bidders Page 15 o Appendix C – Proposal & Bid Forms Page 16 o Appendix D – Non-Collusion Affidavit Page 18 o Appendix E – References Page 20 o Appendix F – General Requirements & Specifications Page 22 o Appendix H - Acknowledgement of Addenda Page 25

Appendices – Technical Sections

Appendix A – Scope of Supply

Submersible Sump Pumps - Wastewater Applications

A.1 Purpose

The purpose of this Scope of Supply is to define the requirements, specifications, and vendor responsibilities for the procurement and delivery of submersible sump pumps to designated Town of Killingly facilities. This applies strictly to material supply only and does not include installation, removal, electrical connection, or construction services.

A.2 Scope of Supply

The selected Vendor shall furnish all labor, materials, equipment, packaging, and transportation necessary to provide the following:

o Supply new submersible sump pumps, including power cords, seal failure sensors, and all manufacturer-provided accessories, meeting the Town’s specifications for wastewater sump pump pit applications.

o Equipment shall be based on the Goulds 4SD52H2BA or approved equal.

o Provide certified documentation including pump curves, electrical data, manufacturer specifications, and compliance listings.

o Package, protect, and deliver all equipment to the Town’s designated facility or job site.

o Provide shipping manifest, bill of lading, and delivery verification upon arrival.

o Provide manufacturer warranties and Operation & Maintenance (O&M) manuals for all supplied equipment.

o Provide factory testing certifications, if applicable.

No installation, wiring, demolition, removal of existing pumps, or field service work is included under this scope.

A.3 Documentation and Reporting

The Vendor shall provide the following documentation to the Town:

1. Pre-Delivery Submittals o Product data sheets and technical specifications o Pump performance curves o Manufacturer certifications (materials, electrical ratings, performance) o Applicable NSF/ANSI, ASTM, or industry certifications (if applicable) o Warranty documentation

2. Delivery Documentation o Packing slip, bill of lading, and delivery receipt o Confirmation of model numbers, quantities, and ratings delivered o Any deviations or backordered items

3. Final Documentation Package

(Electronic PDF + 1 hard copy upon request) o Manufacturer’s installation and operation manuals o Maintenance instructions o Warranty certificates (minimum 1 year)

A.4 Health and Safety (Delivery Phase Only)

While no on-site installation is required, the Vendor shall ensure safe handling and delivery practices, including:

o Compliance with OSHA delivery/loading standards.

o Proper valve packaging, lifting lugs, and palletization to prevent damage or injury.

o Drivers must be equipped with appropriate PPE during unloading.

o Coordination with Town personnel for safe offloading procedures.

A.5 Performance Standards

Pump Quality o 100% new, unused equipment from a recognized manufacturer o Rated for municipal wastewater sump pump applications o Continuous or intermittent duty rated for sump conditions

Performance Requirements o Approximate capacity: up to 485 GPM o Maximum head: approximately 46 feet & one at 50 feet o Horsepower: 3 HP o Voltage: 460V, 3-phase o Discharge: 4-inch flanged horizontal o Cord length: minimum 20 feet o Seal failure detection: not required

Material Requirements o Pump casing: Cast iron o Impeller: Non-clog design suitable for wastewater o Shaft: Stainless steel o Mechanical seals: Dual mechanical seals designed for wastewater service.

o Motor: Oil-filled with thermal protection

A.6 Compliance Standards:

All equipment shall comply with applicable standards, including:

o ASTM material standards for cast iron and stainless steel o NEMA motor standards o NEC electrical compatibility requirements o OSHA handling and safety requirements

A.7 Warranty:

o Minimum one (1) year warranty from date of delivery o Covers defects in materials, workmanship, seals, and motor components o Replacement equipment or components shall be provided at no cost under normal operating conditions

A.8 Delivery Terms o Delivery shall be made to the Town of Killingly Water Pollution Control Facility.

o All deliveries shall be coordinated 48 hours in advance with the Town’s representative.

o Partial shipments are allowed only with Town approval.

o All freight, insurance, and handling costs shall be included in the vendor’s proposal.

A.9 Payment Terms o Lump sum payment upon delivery, inspection, and acceptance of goods.

o Vendor shall submit an invoice with:

Purchase order number Itemized list of delivered materials Delivery date and receiving signature o Retainage: Not applicable unless withheld due to nonconformance.

o Final Payment: Issued after acceptance and receipt of complete documentation package.

Specifications

Submersible Sump Pumps - Wastewater Applications

A.1.S Facility Access and Delivery Coordination

1. Access:

o Access to the delivery location (Killingly Water Pollution Control Facility) shall be coordinated with the Town at least 48 hours prior to delivery.

o Vendor delivery personnel must follow all site safety procedures and report to facility staff upon arrival.

o Delivery vehicles must not block operational access routes, emergency exits, or interfere with ongoing plant operations.

2. Delivery Hours:

o Normal delivery hours are 7:00 a.m. to 2:30 p.m., Monday through Friday, excluding Town holidays.

o Deliveries outside these hours require written approval from the Town’s representative.

3. Delivery Contents:

o Deliveries shall include submersible sump pump units and all associated components, including power cords, seal failure sensors, and manufacturer-supplied accessories.

o Equipment shall be based on the Goulds 4SD52H2BA or approved equal.

o All equipment shall be securely palletized, protected from weather and corrosion, and clearly labeled with purchase order numbers.

o Pumps shall be packaged to prevent damage to electrical components, seals, discharge connections, and coatings during transport.

A.2.S Vendor Qualifications

All bidders must meet the following minimum qualifications:

1. Experience:

o Minimum of three (3) years in supplying industrial-grade submersible pumps for municipal, wastewater, or industrial pumping applications.

o Successful delivery of at least three (3) comparable municipal or utility pump supply contracts within the last five (5) years.

2. Personnel:

o Vendor must employ personnel familiar with pump system standards, electrical requirements, and wastewater applications.

o Delivery staff shall be trained in the safe handling and unloading of submersible pump equipment.

3. References:

o Submit at least three (3) municipal, utility, or industrial client references verifying reliability, delivery accuracy, and product quality.

A.3.S Product Specifications

Submersible Sump Pumps – Wastewater Applications

All components shall meet the following minimum specifications:

A. Pump Requirements o Type: Submersible wastewater sump pump o Basis of Design: Goulds 4SD52H2BA or approved equal o Horsepower: 3 HP o Voltage: 460V, 3-phase o Discharge: 4-inch flanged horizontal o Capacity: Up to approximately 485 GPM o Head: Up to approximately 46 feet o Cord Length: Minimum 20 feet o Seal Failure Sensor: Required

B. Construction Materials o Pump casing: Cast iron or stainless steel o Impeller: Non-clog or semi-open design suitable for wastewater o Shaft: Stainless steel o Mechanical seals: Dual mechanical seals designed for wastewater service o Motor: Oil-filled, with thermal protection

C. Handling and Quality Control o All pumps must be new, unused, and free of defects.

o Equipment must be protected from impact, moisture, corrosion, and electrical damage during transportation and storage.

o Any damaged or non-compliant equipment shall be replaced at no cost to the Town.

D. Identification and Labeling

Each pump shall be clearly labeled with:

o Manufacturer name o Model number o Electrical rating o Performance data (HP, voltage, phase)

Packaging must display purchase order number and item identification.

A.4.S Delivery and Acceptance Procedures

1. Delivery Coordination:

o Vendor shall notify the Town at least 48 hours prior to delivery.

o Town will assign unloading area and receiving personnel.

2. Receiving Inspection:

o Town staff and delivery personnel shall jointly receive sump pumps upon arrival.

o Any damage, missing hardware, or coating defects shall be recorded and reported within 24 hours.

3. Acceptance:

Materials will be accepted only after confirming:

o Correct quantity and sizes of sump pumps o Compliance with specifications and approved submittals o No visible damage, rust, or coating failures o Required documentation provided (cut sheets, certifications, warranties)

A.5.S Warranty

All pumps shall include a minimum one (1) year manufacturer’s warranty from date of delivery.

Warranty shall cover:

o Material and manufacturing defects o Flange misalignment, coating failure, or weld defects (spool pieces) o Valve leakage or operational failure under normal service conditions

Defective products must be repaired or replaced at no cost to the Town.

Appendix B - Information for Bidders

B.1 Proposal Submission

1. Proposals must be submitted in sealed envelopes clearly marked:

“Submersible Sump Pumps - Wastewater Applications”

[Name of Bidder] o Sealed proposals must be received by the Office of the Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239 no later than 10:00 AM, Monday, June 22, 2026

2. Late proposals will not be considered.

B.2 Work Locations o Killingly Water Pollution Control Facility, 31 Wauregan Rd., Killingly CT

B.3 Proposal Contents

Each submission must include:

o Completed Bid Form (Appendix C) o Non-Collusion Affidavit (Appendix D) o References (Appendix E) o Any additional supporting documentation required

B.4 Award of Contract o The contract will be awarded to the lowest responsible and qualified candidate, provided it is in the Town’s best interest.

o The Town reserves the right to reject any or all bids or waive informalities.

Appendix C – Proposal & Bid Forms

C.1 Bid Schedule

All proposals must be submitted using the forms provided in Proposal & Bid Form, and must include:

o Cost of submersible sump pump(s), based on the Goulds 4SD52H2BA or approved equal o Cost of all associated components, including power cords, seal failure sensors, and standard manufacturer accessories o Delivery costs, including freight, handling, and offloading coordination o Proof of bonding capability and insurance o List of subcontractors (if applicable) - Unsigned or incomplete bid forms will be rejected as non-responsive.

C.2 Signature & Acknowledgment

Bids must be signed by an authorized officer of the company and include acknowledgment of receipt of all addenda.

Proposal & Bid Form

Town of Killingly – Water Pollution Control Facility Submersible Sump Pumps - Wastewater Applications

Bidder Information

Company Name ___________________________________________

Address ___________________________________________

Contact Person ___________________________________________

Phone ___________________________________________

Email ___________________________________________

Schedule of Prices

Description Description Cost each

Total Cost

Total Cost in Words

Sump

Pumps (3) 46-ft head

Material and delivery only.

Sump Pumps (1) excess of 50-ft head

Material and delivery only.

Bidder Certifications

1. The undersigned agrees to furnish all labor, materials, equipment, and services required in accordance with the bid documents.

2. The undersigned has examined the specifications, site, and conditions of work, and submits this proposal fully informed.

3. The bid is valid for sixty (60) days from the date of opening.

Total Bid Amount: $ ___________________

Total Bid Amount in Words: ____________________________________________________

It is understood that the written total of bid items in words will control, by any contract which may be awarded arising from this bid. It is further understood that the unit price will control payment to the bidder. (Ie. The bidder will be paid for the work performed). The Town reserves the right to disseminate and calculate the bids in whatever manner they see fit that will be in the best interest of the Town.

Signature of Bidder: _____________________________

Appendix D – Non-Collusion Affidavit

Each bidder shall submit a signed affidavit stating:

1. The proposal is genuine and not made in the interest of any other bidder.

2. The bidder has not colluded with any other bidder to fix prices or restrict competition.

A sample affidavit form will be provided for bidder completion.

NON-COLLUSION AFFIDAVIT

This Affidavit must be completed, notarized and attached to your Bid Proposal. Failure to do so will result in the rejection of your Bid. A separate Affidavit must be submitted by each principal of a joint venture.

Project Name. _________________________________________________________________________

Federal Aid Project No. _________________________________________________________________

City/Town. ___________________________________________________________________________

Description of Project: ____________________________________________________________

I, , acting in behalf of (Name of Party Signing Affidavit)

Of which I am (Person, Firm, Association, Corporation or Organization) the , submitting a bid for the above project, certify and affirm in (Title of Person) accordance with Section 112© of Title 23, U.S. Code Highways that

(Person, Firm, Association, Corporation or Organization) has neither directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with such bid. False statements made herein may be subject of criminal prosecution.

Name of Corporation or Firm

Signature and Title of Official Making the Affidavit

Subscribed and sworn to before me, this day of ____________________________, 202__.

Notary Public/Commissioner of the Superior Court

My Commission Expires

Appendix E – References

Each bidder must provide:

1. A minimum of three (3) references for municipal or utility references familiar with the contractor’s work quality, timeliness, and professionalism.

2. References must include:

o Organization name o Contact person o Address, phone number, and email o Contract terms and description of services performed

References

Submersible Sump Pumps - Wastewater Applications

The Bidder is required to fill out the following form to enable the Owner to make inquiries and judge as to the Bidder's experience, skill, available financial resources, credit, and business standing.

1. Number of years the bidder has been in business with municipal contracts:

2. List of three Facilities of similar nature that the Bidder has performed said services, including name, address, and telephone number of a reference for each municipality:

3. Has the Bidder ever failed to complete work awarded; if so, state where and why:

4. Does the Bidder plan to sublet any part of this work; if so, give details:

5. If applicable list equipment Bidder owns that is available for this contract:

6. List equipment Bidder plans to rent or purchase for this contract:

7. List name, address and telephone number for the following:

Surety:

Bank:

Bidder Signature

Name:

Title:

Appendix F – General Requirements & Specifications

Submersible Sump Pumps - Wastewater Applications (Material Procurement Only)

F.1 General Provisions o The Vendor shall furnish all submersible sump pumps, including power cords, seal failure sensors, accessories, documentation, shipping, and incidentals required for delivery to designated Town of Killingly locations.

o This contract is strictly for purchase and delivery only - no installation, removal, electrical connection, or field assembly work is included.

o All supplied equipment shall meet or exceed applicable ASTM, NEMA, NEC, OSHA, and relevant municipal wastewater standards.

o All pumps shall be new, defect-free, factory-tested, corrosion-resistant, and suitable for continuous or intermittent duty in wastewater sump pump applications.

F.2 Submittals (Required Prior to Ordering & Delivery)

The Vendor shall submit the following for Town review and approval:

o Product data sheets and manufacturer specifications for submersible sump pumps o Pump performance curves (flow vs. head) o Electrical data (voltage, amperage, phase, motor characteristics) o Manufacturer certifications for materials, seals, and performance ratings o Manufacturer drawings showing pump dimensions, discharge configuration, and connection details o Operation & Maintenance (O&M) manuals for all supplied equipment o Warranty statement (minimum one (1) year from date of delivery)

No pumps or accessories shall be fabricated, shipped, or invoiced until submittals are reviewed and approved in writing by the Town

F.3 Materials (Pump Construction Requirements)

Submersible Sump Pumps shall meet the following minimum requirements:

o Type: Submersible wastewater sump pump o Basis of Design: Goulds 4SD52H2BA or approved equal

Mechanical Components

Pump casing: Cast iron or stainless steel

Impeller: Non-clog or semi-open design suitable for wastewater service

Shaft: Stainless steel

Mechanical seals:

o Dual mechanical seals designed for wastewater applications o Bearings: Heavy-duty, permanently lubricated

Motor Requirements:

o Horsepower: 3 HP o Voltage: 460V, 3-phase o Motor: Oil-filled, submersible rated o Thermal protection: Required

Performance Requirements o Capacity: Up to approximately 485 GPM o Head: Up to approximately 46 feet and one at 50 feet o Discharge: 4-inch flanged horizontal o Cord length: Minimum 20 feet o Seal failure detection: Not Required

Special Head Requirement: Of the four (4) submersible sump pumps supplied, three (3) pumps shall meet the standard performance requirement of approximately 46 feet of head, and one (1) pump shall be capable of operating at a head condition greater than 50 feet. The Bidder shall clearly identify the proposed pump intended to meet the greater-than-50-foot head requirement and shall provide pump curves confirming compliance.

F.4 Workmanship & Product Handling o All pumps shall be delivered clean, dry, and properly protected from moisture and contamination o Electrical components, seals, and discharge connections shall be protected from damage o Vendor is responsible for safe loading, transport, and offloading at the Town’s site

Any damaged, defective, or non-compliant equipment shall be repaired or replaced at no cost to the Town

F.5 Equipment, Tools & Delivery o Delivery vehicles shall comply with all DOT and OSHA requirements.

F.6 Protection & Cleanliness o All equipment shall be protected from UV exposure, moisture, and physical damage during shipping and storage o Coated and machined surfaces shall be protected from abrasion and corrosion o Packaging shall allow storage for up to 6 months without degradation

F.7 Coordination with Town o Delivery must be coordinated with the Killingly Water Pollution Control Facility (KWPCF) at least 48 hours prior to arrival.

o A Town representative must be present to inspect, verify quantities, and sign for delivery.

F.8 Testing (Factory Only) o All pumps shall undergo factory performance and electrical testing in accordance with manufacturer’s standards o Test documentation shall be provided upon request o No on-site system testing is required unless otherwise specified

F.9 Safety and Environmental Compliance o Vendor shall comply with all OSHA, DOT, EPA, and Town safety policies during delivery.

o Spill containment is required if lubricants or hydraulic fluids are used during unloading.

o No on-site hazardous work or lockout/tagout procedures are expected under this contract.

F.10 Record Documents & Closeout

Vendor shall provide:

Product data sheets Final submittals and approved cut sheets Manufacturer warranties Operation & Maintenance manuals (digital PDF and one hard copy if requested) Bill of lading and delivery receipts

F.11 Contract Term

Contract begins upon Purchase Order (PO) issuance by the Town.

Delivery shall occur within 90 - 120 calendar days, unless otherwise approved in writing.

Warranty begins upon receipt and acceptance of materials by the Town.

F.12 Insurance & Bonding

Vendor shall provide proof of:

o General Liability Insurance o Automobile Liability Insurance o Workers’ Compensation Insurance

Appendix H - Acknowledgement of Addenda

The undersigned acknowledges receipt of the following addenda:

Addendum No. ____ Date: ___________ Addendum No. ____ Date: ___________ Addendum No. ____ Date: ___________