36847_Jun_22_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of Killingly, Connecticut for the procurement of submersible sump pumps for wastewater applications. The Town seeks sealed proposals from qualified suppliers for the purchase and delivery of four submersible sump pump units designated for use in wastewater sump pump pits located at 31 Wauregan Road, Killingly, Connecticut. The procurement is limited to materials only and excludes installation, removal, electrical connection, and field assembly services. The required equipment includes three units rated at approximately 485 GPM with 46 feet of head and one unit capable of exceeding 50 feet of head, all specified as 3 HP, 460 volt, 3-phase equipment with 4-inch flanged horizontal discharge, minimum 20-foot cord length, power cords, seal failure sensors, and manufacturer-provided accessories. The bidding period runs from May 14, 2026 at 12:00 PM EDT through June 22, 2026 at 10:00 AM EDT, with a vendor question and answer period from May 14, 2026 at 12:30 PM EDT through June 12, 2026 at 12:30 PM EDT. Sealed proposals must be received at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, Connecticut 06239, with public opening and reading of bids immediately following the deadline. The initial contract term is 150 consecutive calendar days commencing on the first day following full contract execution, with required delivery within 90 to 120 calendar days coordinated 48 hours in advance with Town personnel.

Bidders must submit lump sum pricing covering all submersible sump pump costs, associated components, and delivery costs including freight, handling, and offloading coordination on a Free On Board Destination basis with vendor-specified payment terms. Vendors must demonstrate a minimum of three years' experience supplying industrial-grade submersible pumps and provide evidence of at least three comparable municipal or utility pump supply contracts completed within the past five years, supported by three professional references. The procurement requires proof of general liability insurance, automobile liability insurance, and workers' compensation insurance, along with a notarized Non-Collusion Affidavit signed by an authorized company officer. All equipment shall be new, factory-tested, and include a minimum one-year manufacturer's warranty from date of delivery covering material and manufacturing defects. Liquidated damages of $150 per calendar day apply for delivery delays beyond the agreed-upon date. There are no designated set-asides or restrictions on the types of organizations that can respond, as the solicitation accepts responses from all vendors. The estimated total contract value has not been disclosed in the solicitation materials. The Town of Killingly reserves the right to reject any or all bids and award the contract to the lowest responsible and qualified bidder determined to be in the Town's best interests. Inquiries should be directed to David Capacchione at 860-779-5360 or dcapacchione@killinglyct.gov.