Submittals_-_Offer_Page_rev_3-2023_(1).pdf

This is an offer submission form for the City of Phoenix Parks and Recreation Department's event-related services solicitation, a five-year qualified vendors list contract commencing February 1, 2026. The solicitation seeks sealed offers from vendors to provide comprehensive entertainment and event services including balloon artists, face painters, inflatables, DJs, bands, magicians, carnival games, photo booths, rides, laser tag, theater performances, and cultural presentations. Offerors must demonstrate minimum qualifications of at least one year in operation and documentation of conducting at least one event within the past two years. A non-mandatory pre-offer conference is scheduled for December 2, 2025, at 11:00 a.m. via Microsoft Teams, with written inquiries due by December 9, 2025, at 2:00 p.m. Sealed offers must be submitted electronically through the City's Procurement Portal by January 9, 2026, at 2:00 p.m.

The form requires offerors to provide federal taxpayer identification numbers, Arizona sales tax numbers, use tax numbers, City of Phoenix sales tax numbers, and Arizona Corporation Commission file numbers. Evaluation criteria are equally weighted at 50 percent each, focusing on qualifications and experience (600 points) and content of response (400 points), with both components evaluated on a pass/fail basis. Pricing will be firm and fixed based on quoted amounts for each scheduled event, with any price increases requiring written approval from the Chief Procurement Officer. Contractors must comply with the City's Disadvantaged Business Enterprise and Small Business Participation Plan, including annual submission and monthly reporting of DBE expenditures. Insurance requirements include Commercial General Liability of $2,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation with statutory limits. Background screening at the maximum risk level is mandatory for all contract workers with potential access to vulnerable populations or City facilities.