Submittals_-_Offer_Page_rev_3-2023_(1).pdf
PDF 216 KB Posted
- Attached to
- Parks and Recreation Event-Related Services
- Solicitation number
- PKS-RFQu-26-0119
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a solicitation offer form for the City of Phoenix Parks and Recreation Department seeking sealed offers to establish a Qualified Vendors List (QVL) for event-related services under a five-year contract commencing on or about February 1, 2026. The solicitation invites vendors to provide comprehensive entertainment and event services, including balloon artists, face painters, inflatables, DJs, bands, magicians, carnival games, photo booths, rides, laser tag, theater performances, and cultural presentations. A non-mandatory pre-offer conference is scheduled for December 2, 2025, at 11:00 a.m. via Microsoft Teams, with written inquiries due by December 9, 2025, at 2:00 p.m. Sealed offers must be submitted electronically through the City's Procurement Portal by January 9, 2026, at 2:00 p.m. Offerors must demonstrate minimum qualifications, including at least one year in operation and documentation of conducting at least one event within the past two years.
The evaluation criteria are equally weighted at 50 percent each, focusing on qualifications and experience (600 points) and content of response (400 points), with both components evaluated on a pass/fail basis. Pricing will be firm and fixed based on quoted amounts for each scheduled event, with any price increases requiring written approval from the Chief Procurement Officer. Contractors must comply with the City's Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan, including annual submission and monthly reporting of DBE expenditures. Insurance requirements include Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation with statutory limits. Background screening at the maximum risk level is mandatory for all contract workers with potential access to vulnerable populations or City facilities. Contractors must obtain all necessary permits and comply with local, state, and federal regulations, including Phoenix City Code Chapter 18, Article V, regarding equal employment opportunity and non-discrimination policies.
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Text version
OFFER
(please complete, sign, and return with the submittal)
TO THE CITY OF PHOENIX - The Undersigned hereby offers and agrees to furnish the material and or service(s) in compliance with all terms, conditions, specifications, and addenda issued as a result of a solicitation.
Arizona Sales Tax No.
Use Tax No. for Out-of-State Suppliers City of Phoenix Sales Tax No.
Arizona Corporation Commission File No.
Taxpayer’s Federal Identification No.: If recommended for contract award, Offeror agrees to provide its federal taxpayer identification number or as applicable its social security number to the City of Phoenix for the purposes of reporting to appropriate taxing authorities, monies paid by the City of Phoenix under the awarded contract. If the Offeror provides its social security number, the City will only share this number with appropriate state and federal officials. This submission is mandatory under 26 U.S.C. § 6041A.
Enter City’s Registration System ID Number Located at City’s eProcurement website (see SECTION 2
– INSTRUCTIONS - CITY’S REGISTRATION)
Offeror has read, understands, and will fully and faithfully comply with this solicitation, its attachments and any referenced documents. Offeror certifies that the prices offered were independently developed without consultation with any other Offeror or potential Offerors.
Authorized Signature
Print Name and Title (President, Manager, Member)
Date
Offeror Legal Name and Company Type (LLC, Inc., Sole Proprietor)
Street Address:
City, State, Zip Code:
Telephone Number:
Email Address: __________________________________________________
| Offer AZ Sales Tax No: |
| Offer Use Tax No: |
| Offer COP Sales Tax No: |
| Offer ACC No: |
| Offer COP Vendor No: |
| Offer Authorized Signature 1: |
| Offer Date: |
| Offer Name and Title 1: |
| Offer Co Legal Name: |
| Offer Company Name: |
| Offer Company Address: |
| Offer Authorized Signature 2: |
| Offer Name and Title 2: |
File details come from the government source that posted it. Updated .