Submittals_-_Debarment_&_Exclusion_rev_2-2025_(1).pdf

This is a Certification Regarding Debarment, Suspension, and Other Ineligibility and Voluntary Exclusion document required for submission with offers to the City of Phoenix Parks and Recreation Department for event-related services. The City of Phoenix is establishing a Qualified Vendors List (QVL) for a five-year contract commencing February 1, 2026, to provide comprehensive entertainment and event services including balloon artists, face painters, inflatables, DJs, bands, magicians, carnival games, photo booths, rides, laser tag, theater performances, and cultural presentations. Offerors must demonstrate minimum qualifications of at least one year in operation and documentation of conducting at least one event within the past two years. A non-mandatory pre-offer conference is scheduled for December 2, 2025, at 11:00 a.m. via Microsoft Teams, with written inquiries due by December 9, 2025, at 2:00 p.m. Sealed offers must be submitted electronically through the City's Procurement Portal by January 9, 2026, at 2:00 p.m.

Evaluation will be based on qualifications and experience (600 points, 50 percent) and content of response (400 points, 50 percent), both on a pass/fail basis. Pricing will be firm and fixed based on quoted amounts for each scheduled event, with price increases requiring written approval from the Chief Procurement Officer. The solicitation mandates Disadvantaged Business Enterprise (DBE) and small business participation with monthly reporting requirements through the City's Certification and Compliance System. Contractors must obtain substantial insurance coverage, including Commercial General Liability of $2,000,000, Automobile Liability of $1,000,000, and Workers' Compensation at statutory limits. Background screening at the maximum risk level is mandatory for all contract workers with potential access to vulnerable populations or City facilities, and all contractors must comply with Phoenix City Code Chapter 18, Article V, regarding equal employment opportunity and non-discrimination policies.