Submittals_-_Contractor_Licensing_Requirements_rev_2-2023_(1).pdf

This is a Contractor Licensing Requirements submittal document for the City of Phoenix Parks and Recreation Department's event-related services solicitation. The City of Phoenix is seeking sealed offers from vendors to establish a Qualified Vendors List (QVL) for a five-year contract commencing February 1, 2026, covering entertainment and event services including balloon artists, face painters, inflatables, DJs, bands, magicians, carnival games, photo booths, rides, laser tag, theater performances, and cultural presentations. A non-mandatory pre-offer conference is scheduled for December 2, 2025, at 11:00 a.m. via Microsoft Teams, with written inquiries due by December 9, 2025, at 2:00 p.m. Sealed offers must be submitted electronically through the City's Procurement Portal by January 9, 2026, at 2:00 p.m. The contract term is five years from the effective date of award by City Council, with termination occurring upon reaching the end of the term, including any extensions exercised, or per agreement provisions.

In accordance with Arizona Revised Statutes Section 32-1151 and the Registrar of Contractors requirements, all offerors must possess the correct class of license required for the work specified at the time of offer submission, unless exempted under A.R.S. 32-1121. Offerors must complete and return the licensing requirements form with their submittal, certifying possession of the appropriate contractor's license, including the licensed contractor's name, class, license number, and expiration date. The evaluation criteria are equally weighted at 50 percent each, focusing on qualifications and experience (600 points) and content of response (400 points), both evaluated on a pass/fail basis. Additional requirements include Commercial General Liability insurance of $2,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, Workers' Compensation with statutory limits, mandatory background screening at the maximum risk level, compliance with DBE and Small Business Participation Plans with monthly reporting requirements, and adherence to Phoenix City Code Chapter 18, Article V regarding equal employment opportunity and non-discrimination policies. Pricing will be firm and fixed based on quoted amounts for each scheduled event.