Submittals_-_Contractor_Licensing_Requirements_rev_2-2023_(1).pdf

This is a Contractor Licensing Requirements document issued by the City of Phoenix Parks and Recreation Department for a Parks and Recreation Event-Related Services solicitation in Arizona. The City of Phoenix is seeking sealed offers from vendors to establish a Qualified Vendors List (QVL) for a comprehensive range of event-related services, including balloon artists, face painters, inflatables, DJs, bands, magicians, carnival games, photo booths, rides, laser tag, theater performances, and cultural presentations. The five-year contract is set to commence on or about February 1, 2026. A non-mandatory pre-offer conference is scheduled for December 2, 2025, at 11:00 a.m. via Microsoft Teams, with written inquiries due by December 9, 2025, at 2:00 p.m. Sealed offers must be submitted electronically through the City's Procurement Portal by January 9, 2026, at 2:00 p.m. Offerors must demonstrate minimum qualifications, including at least one year in operation and documentation of conducting at least one event within the past two years.

In accordance with Arizona Revised Statutes 32-1151 and unless exempted by A.R.S. 32-1121, offerors must possess the correct class of license as required by the Arizona Registrar of Contractors for the work specified at the time of offer submission. Pricing will be firm and fixed based on quoted amounts for each scheduled event, with any price increases requiring written approval from the Chief Procurement Officer. Contractors must comply with the City's Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan, which requires annual submission and monthly reporting of DBE expenditures through the City's Certification and Compliance System. Insurance requirements include Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation with statutory limits. Background screening at the maximum risk level is mandatory for all contract workers with potential access to vulnerable populations or City facilities. Contractors must obtain all necessary permits and comply with local, state, and federal regulations, including Phoenix City Code Chapter 18, Article V regarding equal employment opportunity and non-discrimination policies.