Subcontractor_Utilization_Plan.docx

This is a Subcontractor Utilization Plan form for RFP No. 26-169 issued by the City of St. Petersburg, Florida, in Pinellas County, soliciting a management evaluation of the Billing and Collections Department. The City requests proposals for a comprehensive assessment of departmental operations, including performance testing, employee interviews across all organizational levels, and efficiency evaluations in areas such as organizational structure, budget allocation, staffing qualifications, management practices, customer service delivery, technology utilization, billing processes, and emergency preparedness. The contractor must also conduct an anonymous survey of all department employees with analysis stratified by demographic groupings. Deliverables include twenty hard copies and one digital PDF of a comprehensive management evaluation report, due within 180 days of contract execution, along with a minimum of one oral presentation to the Budget, Finance & Taxation Committee and/or City Council. Proposals must be submitted electronically through the OpenGov Procurement portal as a single PDF document limited to 50 pages by April 30, 2026, at 3:00 pm, with a questions deadline of April 21, 2026.

The Subcontractor Utilization Plan requires proposers to demonstrate intent to use Small Business Enterprises (SBE), Women Business Enterprises (WBE), Minority Business Enterprises (MBE), and Veteran-Owned Businesses within the Tampa Bay Region, with no mandatory minimum participation level required for contract award. Proposers must describe outreach efforts and strategies for reducing participation barriers through education, mentorship, and process improvements. The proposal evaluation criteria are weighted as Qualifications and Experience (30 percent), Project Approach (25 percent), Cost Analysis (20 percent), Schedule (10 percent), and Business Enterprise Outreach and Utilization (15 percent). Contractors must maintain comprehensive insurance coverage including $1,000,000 commercial general liability per occurrence, $1,000,000 commercial automobile liability, workers' compensation insurance, and $1,000,000 errors and omissions insurance. The contract establishes a Maximum Annual Price to be determined based on proposal evaluation, with pricing remaining firm for the initial contract term; any renewal increases require mutual written agreement.