Statement of Work (SOW).pdf

Statement of Work (SOW) Fluorescent Penetrant Inspection (FPI) Wastewater Treatment System with Closed-Loop Water Recycler (WWTS)

70Z03824QK0000024

1.0 General

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division has a requirement for the purchase of, and subsequent installation of and start-up support on a Fluorescent Penetrant Inspection (FPI) Wastewater Treatment System with Closed-Loop Water Recycler (WWTS), hereinafter referred to as the wastewater treatment system (WWTS). The WWTS will be used to filter/process MAGNAFLUX LEVEL 4 PENETRANT (ZL-37), ZYGLO PENETRANT (ZL-27A), ZYGLO EMULSIFIER (ZE-4B & ZE-4E), and ZYGLO DEVELOPER (ZP-4F) to acceptable color and contamination levels to discharge to the State of North Carolina (NC) sewer system and to recycle for reuse as indicated in section 3.0 of this document.

2.0 Abbreviations

ALC Aviation Logistics Center AMP Amperage ASTM American Society for Testing and Materials ARPM Association for Rubber Products Manufacturers CG Coast Guard °F Degrees Fahrenheit FPI Florescent Penetrant Inspection GPD Gallons Per Day GAL Gallon HZ Hertz HR Hour IOD Industrial Operations Division NDI Non-Destructive Inspection PPM Parts Per Million POC Point of Contact SOW Statement of Work VAC Volts Alternating Current WWTS Wastewater Treatment System with Closed-Loop Water Recycler ” Inches

3.0 Requirements

3.1 WWTS Requirements

The Contractor shall provide a WWTS that will meet the following requirements:

1. WWTS shall be able to operate without monitoring/supervision

2. WWTS shall fit through a double door with an opening of:

70 ½” wide x 94” high (or be able to be disassembled/reassembled after passing through door).

3. WWTS shall fit within an indoor space with the following dimensions:

88” long x 77” wide x 115” high (this includes secondary containment).

4. WWTS’s carbon filled resin tanks or polishing media tanks require secondary containment.

with Closed-Loop Water Recycler (WWTS)

5. WWTS’s Chiller (if part of the system) does not require secondary containment.

6. WWTS shall be capable of processing/filtering/cleaning 40 gal or more per 24hrs day of the chemicals listed in the SOW Section 3.0 Requirements.

7. WWTS shall be capable of filtrating and cleaning NDI FPI rinse water containing:

a. MAGNAFLUX LEVEL 4 PENETRANT (ZL-37)

b. ZYGLO PENETRANT (ZL-27A)

c. ZYGLO EMULSIFIER (ZE-4B & ZE-4E)

d. ZYGLO DEVELOPER (ZP-4F)

8. WWTS shall treat wastewater with 1800-2000 ppm hydrocarbons equal to or less than 10 ppm hydrocarbon.

9. Discharged water shall be free of contaminants that could potentially clog spray nozzles or leave a residue on part(s) IAW ASTM E1417.

10. Any dirty water holding tanks the WWTS may have, shall include a circulation pump and a heater capable of raising the temperature to 140°F - 150°F to prevent biological growth in the used wastewater.

11. Any filtration modules/membranes the WWTS may have to remove oil, suspended solids, and emulsifiers shall not require additional chemicals and shall not require membrane cleaning or other maintenance while it is within its service life.

12. WWTS shall include a rinse water re-use recycling system capable of providing clean rinse water at a temperature of 85°F to 95°F and pressure control valve to regulate within 10 - 40 PSI.

13. WWTS’s recycling system must include a clean water holding tank with a circulation or re-pressurization pump and an ultraviolet light to inhibit biological growth in the water.

14. WWTS shall remove solids.

15. WWTS shall completely remove all residual color/dyes.

16. WWTS shall include secondary spill containment to accommodate the volume of the largest tank and include a high-level switch with alarm.

17. WWTS’s discharge hose shall include a heavy-duty flexible hose with a quick disconnect fitting or cam & groove fitting that can be used to quickly attach to three sources or more of discharge. Examples: to sewage drain, to waste drum, to NDI FPI rinse station for re-use. The discharge hose must be constructed of synthetic rubber working temperature range -40°F to 210°F (-40°C to 99°C) with oil resistance of ARPM Class A or Class B, with reinforced Braided (1) high-strength yarn (or hoses that exceed)

18. WWTS shall operate off of 460VAC, 3-phase, 60Hz.

19. WWTS shall not exceed a 50-amp total electrical draw.

20. Contractor shall provide an operator’s manual for the WWTS.

21. Contractor shall provide a maintenance manual for the WWTS which will provide guidance to the user for performing user level maintenance.

22. Contractor shall provide a recommended preventative maintenance plan/schedule.

with Closed-Loop Water Recycler (WWTS)

3.2 Delivery and Installation

3.2.1 Delivery Requirements

The Contractor shall be responsible for coordination of delivery.

1. Lead time for delivery and subsequent installation is September 26, 2024, a lesser lead time is desired by the USCG.

2. The WWTS and components shall be delivered to the following address:

USCG Aviation Logistics Center (Z50100) 1664 Weeksville Road Receiving Section, Bldg. 63 Elizabeth City, NC 27909-5001

3. Deliveries are accepted between the hours of 0645 and 1600, Eastern time, Monday through Friday (excluding Federal holidays).

3.2.2 Installation and Setup Requirements

The Contractor shall be responsible for coordination of the WWTS installation and setup. The Contractor shall send Certified Technician(s) for on-site installation. If any permits are required for installation, the Contractor shall obtain such permits prior to installation.

1. WWTS installation location will be inside Building 101 (see Exhibit 1 of this SOW) at the following address:

USCG ALC

Building 101 1664 Weeksville Road Elizabeth City, NC 27909

2. Installation shall be done between the hours of 0800 and 1600 Eastern time, Monday through Friday (excluding Federal holidays).

3. Contractor to provide all necessary personnel for labor, supervision, and operation of the equipment necessary for installation, testing, and start-up support.

4. Contractor shall provide necessary equipment, shipping, and material for the installation of the Contactor supplied WWTS and components. The following are examples of equipment necessary for installation that will be required to be furnished by the contractor:

a. Stand of some type that will reach a 12ft working height

b. Installation tools that are required to install the WWTS including electrical, pneumatic, and heavy duty flexible hose(s)

c. Tools that may be required for the Contractor to disassemble/reassemble the WWTS to ensure it will fit through the door opening as detailed in section 3.1, item 2.

5. Contractor shall make all necessary connections to the NDI Rinse Water Station for removal of the dirty water in the holding tank for WWTS processing.

6. Contractor shall make all necessary connections to the NDI Rinse Water Station to provide clean recycled water that is processed by the WWTS.

7. Contractor shall provide all material and labor necessary to make the connection from the USCG furnished disconnect means to the equipment the Contractor will be installing.

8. Contractor shall make all electrical connections from the USCG furnished disconnect.

with Closed-Loop Water Recycler (WWTS)

9. Contractor is to perform operational leak testing, functional testing of controls, and a final functional testing of the system, to include running it through the entire cycle.

10. Contractor shall provide required materials and labor to correct any leaks and/or discrepancies found in the operation of the installed WWTS.

11. Contractor shall conduct initial startup of the WWTS and provide on the job start-up support for operation, maintenance (filter changes) and troubleshooting techniques of the system for up to eight (8) ALC personnel. At the USCG’s discretion, a reduction in the number of personnel may be made but will not change the mutually agreed upon price. The start-up support shall be planned for two (2) eight (8) hour days and shall be given between the hours of 6:45AM and 3:15PM with total of 1.5hrs for breaks. The hours of the start-up support may be reduced if agreed upon between the Contractor and the USCG while on site.

12. Contractor shall be responsible for ensuring the system meets the requirements of this SOW, including discharged water quality.

13. Contractor shall be responsible for collecting and sending off a water sample from the installed WWTS after it is put into operational status at ALC and provide the report results to the USCG’s technical POCs prior to receiving any payment.

3.3 Coast Guard Aviation Logistics Center’s Responsibilities

1. The Coast Guard shall provide equipment for transporting the WWTS from the delivery vehicle on site to the desired location in BLDG 101, NDI Shop. The following are examples of equipment that will likely be required: forklift, pallet jack.

2. The Coast Guard shall supply compressed air within 8 to 10 ft of the WWTS installation location.

3. The Coast Guard shall provide an electrical disconnect means within 8 to 10 ft of the WWTS installation location to accommodate the system with the maximum power required to properly operate the equipment (460VAC, 3-phase, 60Hz, 50-amp).

4. After installation, ALC’s technical POCs shall inspect the installation and operation of the WWTS and associated equipment for the installation. After acceptance on behalf of the Government’s representative, the Contractor’s contract requirements will have been met.

4.0 On-Site Visits

The Contractor is allowed one site visit for a period not to exceed 8hrs prior to installation to allow for installation planning. The Contractor shall include this in the proposal in response to this solicitation.

This site visit must be coordinated with the Contractor’s Technical POCs listed below.

Facilities Manager: Mr. Lee Pipkin - O: (252) 335-6532, C: (252)333-5447, Lee.D.Pipkin@uscg.mil NDI Supervisor: CWO3 Hayward Workman - O: (252) 335-6132, Hayward.D.Workman@uscg.mil

5.0 Warranty

The Contractor shall provide, at minimum, a twelve (12) month manufacturer’s warranty, to begin at system start-up, or thirty (30) days after shipment, whichever shall occur first, for replacement of faulty hardware and components, with the exception of pump seals and disposable filters.

with Closed-Loop Water Recycler (WWTS)

6.0 Contractor Personnel

6.1 Qualified Personnel

The Contractor shall provide personnel qualified to perform all requirements specified in this SOW.

Qualified personnel shall be trained and authorized by the Contractor to perform this service.

6.2 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris hazard and clearly identify the employee as a Contractor representative.

7.0 Policies and Regulations

7.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on identification (ID) checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C 1382.

7.2 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors to ALC shall review the ALC Visitor/Contractor Safety & Environmental Health Brochure information which is included as an attachment to this solicitation.

8.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

8.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active-duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing with Closed-Loop Water Recycler (WWTS) lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.2.

8.5 Environmental, Safety, And Occupational Health

The Contractor is solely responsible for compliance with all federal, state, and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

8.5.1 The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

9.0 Purchase Order Information

9.1 Hours of Operation

The Contractor shall perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when the USCG will require the work to be completed during other than normal business hours, including weekends and holidays. In these instances, the COR will work with the Contractor to establish the schedule.

9.3 On-Site Visits

All on-site visits will be coordinated with the COR. If the COR cannot be reached, the POC will serve as the secondary contact. The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times during the onsite visit.

9.4 F.O.B. Point

The F.O.B. point for this order is F.O.B. Destination. Prices in the schedule include all charges for:

travel time; on-site start-up support hours; airfare; lodging; local transportation; and any other travel costs as well as any applicable customs, duties, and taxes. No additional charges will be allowed unless indicated by a bilateral modification to the order.

with Closed-Loop Water Recycler (WWTS)

9.5 Inspection and Acceptance Criteria

Inspection and acceptance at destination shall be performed by the technical POC identified in Section

4.0 of this SOW. Performance under this order will not be accepted by the USCG until the technical POC considers all services and material to be delivered in accordance with (IAW) this SOW.

10.0 Invoicing

10.1 Invoicing Instructions

The Contractor’s invoice shall be submitted IAW Federal Acquisition Regulations (FAR) 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil. The contractor shall submit invoices no later than the 10th day of each month. In addition to the invoice, the Contractor shall submit a monthly report to show the servicing days for SOW Section 2, paragraphs c, d, and if applicable, e and f.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Purchase order Number: 70Z03823PK0000011

10.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33.