Instructions to Offerors.pdf

Attachment 1

COMBINED SYNOPSIS/SOLICITATION 70Z03824QK0000024

INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors - Commercial Items Sep 2023

Evaluation Criteria Factor 1 – Technical Acceptability/Performance Factor 2 – Speed of Delivery Factor 3 – Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Oct 2014

(a) The Government will award one (1) purchase order resulting from this Request for Quote (RFQ) to the responsible Offeror whose quotation conforming to the RFQ is the most advantageous to the Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1 – Technical Acceptability Factor 2 – Speed of Delivery Factor 3 – Price

Factor 1 – Technical Acceptability The Government will assess the information submitted with the Offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the Offeror to provide new manufactured commercial items that meet all of the requirements in this solicitation.

Schedule of Supplies and Salient Characteristics

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division has a requirement for the purchase of, and subsequent installation of and start-up support on a Fluorescent Penetrant Inspection (FPI) Wastewater Treatment System with Closed- Loop Water Recycler (WWTS), hereinafter referred to as the wastewater treatment system

(WWTS).

The required salient characteristics of the WWTS are as follows:

1. WWTS shall be able to operate without monitoring/supervision

2. WWTS shall fit through a double door with an opening of:

70 ½” wide x 94” high (or be able to be disassembled/reassembled after passing through door).

3. WWTS shall fit within an indoor space with the following dimensions:

88” long x 77” wide x 115” high (this includes secondary containment).

4. WWTS’s carbon filled resin tanks or polishing media tanks require secondary containment.

5. WWTS’s Chiller (if part of the system) does not require secondary containment.

6. WWTS shall be capable of processing/filtering/cleaning 40 gal or more per 24hrs day of the chemicals listed in the SOW Section 3.0 Requirements.

7. WWTS shall be capable of filtrating and cleaning NDI FPI rinse water containing:

MAGNAFLUX LEVEL 4 PENETRANT (ZL-37)

ZYGLO PENETRANT (ZL-27A)

ZYGLO EMULSIFIER (ZE-4B & ZE-4E)

ZYGLO DEVELOPER (ZP-4F)

8. WWTS shall treat wastewater with 1800-2000 ppm hydrocarbons equal to or less than 10ppm hydrocarbon.

9. Discharged water shall be free of contaminants that could potentially clog spray nozzles or leave a residue on part(s) IAW ASTM E1417.

10. Any dirty water holding tanks the WWTS may have, shall include a circulation pump and a heater capable of raising the temperature to 140°F - 150°F to prevent biological growth in the used wastewater.

11. Any filtration modules/membranes the WWTS may have to remove oil, suspended solids, and emulsifiers shall not require additional chemicals and shall not require membrane cleaning or other maintenance while it is within its service life.

12. WWTS shall include a rinse water re-use recycling system capable of providing clean rinse water at a temperature of 85°F to 95°F and pressure control valve to regulate within 10 - 40 PSI.

13. WWTS’s recycling system must include a clean water holding tank with a circulation or re-pressurization pump and an ultraviolet light to inhibit biological growth in the water.

14. WWTS shall remove solids.

15. WWTS shall completely remove all residual color/dyes.

16. WWTS shall include secondary spill containment to accommodate the volume of the largest tank and include a high-level switch with alarm.

17. WWTS’s discharge hose shall include a heavy-duty flexible hose with a quick disconnect fitting or cam & groove fitting that can be used to quickly attach to three sources or more of discharge. Examples: to sewage drain, to waste drum, to NDI FPI rinse station for re-use. The discharge hose must be constructed of synthetic rubber working temperature range -40°F to 210°F (-40°C to 99°C) with oil resistance of ARPM Class A or Class B, with reinforced Braided (1) high-strength yarn (or hoses that exceed)

18. WWTS shall operate off of 460VAC, 3-phase, 60Hz.

19. WWTS shall not exceed a 50-amp total electrical draw.

20. Contractor shall provide an operator’s manual for the WWTS.

21. Contractor shall provide a maintenance manual for the WWTS which will provide guidance to the user for performing user level maintenance.

22. Contractor shall provide a recommended preventative maintenance plan/schedule

Offers shall include pricing for the items listed in Attachment 2 “Schedule of Supplies and Services” of this solicitation. Offers shall also include the product’s description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting Officer to determine that the quoted product meets the requirements of the salient characteristics. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Factor 2 – Delivery Required delivery/installation is no later than September 26, 2024. Under this factor, the Government will evaluate the Offeror’s delivery schedule to determine which Offeror is able to meet or exceed the required delivery timeframe.

Factor 3 – Price The Offeror shall provide pricing for the Fluorescent Penetrant Inspection (FPI) Wastewater Treatment System with Closed-Loop Water Recycler (WWTS) to include installation, start-up support and supplies as detailed in the Schedule of Supplies and Services. Any discounts for prompt payment should be included in this section. The Offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.

Submission of Quotes and Additional Instructions:

Quotes and supporting documentation shall be emailed directly to Denise.J.Bulone@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.

Items shall be delivered to the following address:

USCG Aviation Logistics Center Receiving Section, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909-5001 Purchase Order Number: (To Be Determined at Time of Issuance)

Quotes shall include the following information:

A. Part numbers and manufacturer of items being offered.

B. Supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics.

C. Unit price D. Warranty Terms E. Lead/delivery time F. Delivery terms and estimated shipping costs if F.o.B Origin. ALL QUOTES WILL BE

CONSIDERED F.o.B. DESTINATION UNLESS F.o.B. ORIGIN IS CLEARLY

STATED AND SHIPPING COSTS ARE INCLUDED.