Statement of Work.docx

PART I – SECTION C

STATEMENT OF WORK (SOW)

PURPOSE

The Federal Aviation Administration (FAA) Aviation Property Management (APM), Project Management Division (APM-300) requires the procurement, delivery, and installation of a complete Haworth furniture solution for the South Florida Flight Standards District Office (FSDO) relocation project. This Statement of Work (SOW) establishes the technical requirements, contractor responsibilities, deliverable obligations, and acceptance criteria for furniture procurement and installation services under this contract.

The Government has determined the required furniture manufacturer to be Haworth, Inc., pursuant to a Brand Name Mandatory justification on file with the Contracting Officer. The justification documents that Haworth products are required due to mandatory integration with the lessor-installed Haworth Enclose demountable wall systems, pre-approved furniture layout drawings calibrated to Haworth dimensional standards, and fixed project schedule constraints that preclude redesign. The solicitation is competitive among authorized Haworth dealers.

DESCRIPTION/SPECIFICATIONS

Description of Services The contractor must provide all project management, design services, furniture procurement (systems and modular furniture, miscellaneous and ancillary furniture, seating, conference and collaboration furniture, and signage), delivery, installation, punch-list resolution, warranty, and all related services necessary to fully outfit the South Florida FSDO. The contractor shall perform all work necessary to complete the requirements identified in this Statement of Work (SOW) and the awarded contract.

The contractor must provide the necessary personnel and perform all tasks in strict accordance with:

· The Government-approved Design Intent Drawings (DIDs) and furniture layout drawings on file with APM-300;

· All applicable federal, state, city, and local laws, codes, standards, rules, and regulations, including but not limited to Occupational Safety and Health Administration (OSHA) (29 CFR 1910/1926), International Building Code (IBC), and Architectural Barriers Act Accessibility Standard (ABAAS); and

· All GSA Multiple Award Schedule terms applicable to the Contractor’s GSA Schedule contract

SCOPE

The South Florida FSDO has requested the procurement, delivery, and installation of new furniture, signage, and equipment for the new FSDO Office located at 1600 Southwest 80th Terrace, Plantation, Forida. The FAA requires that this project be completed during working hours. The project is 53,174 USF and will accommodate 318 personnel.

The scope includes design, procurement, delivery, and installation of a fully integrated Haworth furniture solution aligned with the facility’s architectural design, technology infrastructure, and the lessor-installed Haworth Enclose demountable wall systems on Floors 2, 3, and 4. The approved intent drawings and furniture layout drawings, included in Appendix A and B, define all workstation configurations, and the contractor must not deviate from them without written APM-300 PM approval. The contractor will also provide project management services to facilitate the furniture procurement and installation effort. The scope includes, but is not limited to:

A. 263 standard 8x8 Haworth Compose panel system workstations to include the following:

· Framed Glass Toppers

· 72”Wx24”D Height-Adjustable Table

· 96”Wx24”D Worksurface

· 48”Wx24”D Worksurface

· 15”Wx20”Dx22”H Box/File Mobile Pedestal With Cushion Top

· 24”Wx24”Dx68”H Vertical Tower W/ Wardrobe & Storage Case With File/File

· 36”W 2h Lateral File

· (2) 48”W Overhead Storage With Sliding Doors & Under-Cabinet Lighting

· 11”H Tool Rail With (2) Paper Tray, (2) Diagonal Tray, & (2) Vertical Tray

· Clamp-On Power Unit & (2) Monitor Arms

· Task Chair B. 3 Touchdown Stations as shown in Appendix A to include the following:

· 60”Wx30”D Height-Adjustable Table

· 60”Wx342”H Upholstered Privacy Screen and Modesty (42”High/10” Below Surface)

· 15”Wx20”Dx22”H Box/File Mobile Pedestal With Cushion Top

· 15”Wx30”Dx42”H Storage Personal Tower

· Clamp-On Power Unit & (1) Monitor Arm

· Task Chair C. Private office furniture for 38 supervisor offices, shown in Appendix A, Figure 1: Manager's Offices’ Intent, to include the following:

· 72”Wx36”D Desk with Full Modesty Panel and Grommet

· 48”Wx24”D Height-Adjustable Table with Clamp-On Power Unit & (2) Monitor Arms

· 72”Wx24”D Rear Worksurface

· 72”Wx15”Dx39”H Hutch with Sliding Doors, Shelf, Tackboard, & Under-Cabinet Lighting

· 30”W 2h Lateral File

· 15”Wx20”Dx22”H Mobile Pedestal with Cushion Top

· 24”Wx24”Dx68”H Vertical Tower W/ Wardrobe & Storage Case with File/File

· Task Chair

· Two Guest Chairs D. Furniture for 10 exam/interview rooms. Exam/interview rooms typically include one table and 4 chairs as shown in Appendix B E. Conference, collaboration, and breakout area furniture as shown in Appendix B F. Task, guest, and conference seating as shown in Appendix B G. Ancillary and support furnishings as shown in Appendix B H. Signage for all workstations, offices, and support spaces CLINs The SOW request will be based upon the following CLINs:

CLIN 0001 – Project Management Services CLIN 0002 – Design Services CLIN 0003 – Furniture and Signage Procurement, Delivery, Installation, Punch-List, and Warranty

PROJECT MANAGEMENT SERVICES - CLIN 0001

PROJECT MANAGEMENT

The Contractor must provide a dedicated project manager whose responsibilities include but are not limited to planning and coordinating activities related to the procurement and installation of FAA furniture. The PM must be available during FAA business hours and must have demonstratable experience managing large-scale federal furniture installation projects. Prior to commencement of the work, the contractor must provide the APM-300 PM with shop drawings; material and equipment schedules; and specifications of materials, equipment, and workmanship/quality of work standards for itself and for subordinate subcontractors. APM-300 reserves the right to approve or reject all submittals from any contactor for the proposed scope of work. This task is further subdivided as follows:

Project Coordination: The contractor must coordinate with the APM-300 PM to ensure that scheduled activities are being executed in a timely manner. Tasks the contractor may be required to perform include, but are not limited to:

· Coordinating design efforts to ensure procured products meet the FAA’s purpose, requirements, and aesthetic needs;

· Maintaining detailed records of all products selected, ordered, and delivered, including specifications, variations, modifications, lead times, and cost;

· Maintaining and monitoring funding activities of contract requirements to ensure accountability throughout the procurement, acquisition, and accounting processes;

· Developing and maintaining activities and schedules of furniture procurement actions and integrating them with the master activities and scheduling functions;

· In coordination with the APM-300 PM, providing furniture installation oversight and managing subcontractor personnel;

· In coordination with the APM-300 PM, developing punch-list items for each assigned effort and monitoring progress to cure punch-list items; and

· Conducting close-out of orders and reporting status of all activities to the APM-300 PM.

Project Structure: The Contractor must identify the project management structure and define existing roles and responsibilities of Contractor personnel versus government personnel. The Contractor must not perform work requiring Government approval prior to receiving such approval.

Coordination and Support: As necessary, the Contractor must collaborate with other FAA-contracted vendors, including but not limited to the following:

· Voice, data, and general communication services vendors, in coordination with FAA IT and telecommunications personnel;

· Audio/visual vendors and FAA audio/visual personnel;

· Security product vendors and FAA security personnel;

· Furniture, furnishings, and equipment vendors;

· Signage vendors;

· The building lessor and demountable wall system vendor as required for interface coordination; and

· Other trades and disciplines.

The Contractor must be proactive in resolving issues and making recommendations concerning cost controls, scheduling, and levels of effort. The Contractor must also notify the APM-300 PM, within one (1) business day of discovery, of any and all: (i) potential delays in the completion of any or all construction-related tasks, and (ii) budget increases; and the Contractor must provide recommendations on actions necessary to keep the project on schedule and within budget.

DESIGN SERVICES – CLIN 0002

Design Services The contractor must support the development and production of design and specifications documents for the procurement and installation of the indicated furniture at the FAA facility. The contractor must provide support for APM-300 to generate designs that can be accepted and used by architectural and engineering disciplines and trades/construction Contractors as necessary. This includes but is not limited to:

Design Configuration: The contractor must coordinate with the APM-300 team to prepare and validate test-fits, installation plans and other design documents against the approved DIDs, and generate any required updates as directed by the government.

Analysis: The contractor must analyze the approved furniture layout drawings to confirm dimensional compatibility with the installed Haworth Enclose demountable wall system on each floor, and must provide the results of analyses to APM-300 and/or designated POC.

Space Planning: The contractor must validate workspaces and operational facilities for the FAA against the approved floor plans, workstation typicals, and ADA compliance layouts. Requirements may include but are not limited to preparing and reviewing floor plans, in compliance with all applicable building codes, including ABAAS.

Finish Selection: The contractor must coordinate with and assist the FAA in confirming finish selections for the approved product specifications, including furnishings, wall interfaces, and fabrics for work spaces.

Documents Development The contractor must assist the FAA with the development of design documents and project planning documents. These key documents include but are not limited to:

· Swing/Phasing Plans reflecting the installation sequence;

· Furniture, Fixtures, and Equipment (FF&E) schedules and specification summaries documents; and

· Meeting Minutes and Meeting Agenda.

· The Contractor must design each project to provide a complete and usable facility within the target construction cost provided by the FAA. The Contractor must ensure that all documents conform to all applicable federal, state, city, and local laws, codes, standards, rules, regulations, and permit requirements. At the conclusion of the planning design phase of the project, the entire design, including but not limited to all drawings, specifications, analyses, reports, and studies, must become the property of the FAA. If the jurisdiction in which the work is being performed implements a different or additional building code or requirement, the contractor must follow the newly adopted building code or requirement.

· All drawings must be submitted digitally to the FAA in PDF and AutoCAD 2019 or later.

Field and Site Surveys The contractor must conduct field and site surveys as necessary to verify existing conditions, confirm dimensional compatibility between the installed Haworth Enclose demountable wall system and the specified Haworth Compose workstation configurations, and validate aisle clearances and ADA compliance. The contractor must report any discrepancies to the APM-300 PM immediately and must not proceed with ordering or installation without written APM-300 PM resolution of field condition conflicts.

Record Drawings The contractor must survey, record and validate the final installation and then update the installation drawings. The Contractor is required to update the drawings to fully reflect the modified and final installations. Record drawings must include but are not limited to the following:

· The contractor must update final installation drawings to reflect the installation changes within twenty (20) working days of completion and acceptance of the installation of each phase/floor. Electronic copy must be submitted to the FAA in AutoCAD 2019 or higher.

· The FAA APM-300 PM will review plans and provide comments to the contractor within twenty (20) working days of receipt of the drawings. The contractor must revise and deliver final record drawings by way of electronic copy to the FAA APM-300 PM within ten (10) working days after receipt of comments.

FURNITURE PROCUREMENT, DELIVERY, INSTALLATION, PUNCHLIST, AND WARRANTY – CLIN 0003 This section establishes the requirements for the procurement, delivery, and installation of furniture products and compatible ancillary furnishings for the FAA South Florida FSDO. All procurement must be performed in coordination with the APM-300 PM.

Furniture Procurement The contractor shall assist the FAA with the procurement of Furniture, Fixtures, and Equipment (FF&E), including the development and review of product specifications, furniture typicals, finish selections, and furniture layout drawings.

All furniture products proposed under this contract shall be standard, commercially available Haworth products that comply with the requirements of this Statement of Work and the approved Design Intent Drawings (DIDs). Products shall utilize standard manufacturer finishes, laminates, fabrics, and materials. Custom finishes, custom fabrics, or special-order materials shall not be proposed unless specifically approved in writing by the Contracting Officer.

To support the Government's required project schedule, the Contractor shall maximize the use of standard production and commercially available stock products. Products available through the manufacturer's Quick Ship or equivalent expedited production program should be utilized whenever practical. If proposed products require extended manufacturing lead times, the Contractor shall identify those items, provide the anticipated lead times, and recommend technically equivalent alternatives that satisfy the Government's functional requirements and project schedule.

Prior to procurement, the contractor shall verify all field dimensions, furniture quantities, room configurations, and compatibility with the approved Design Intent Drawings (DIDs). Any discrepancies between the field conditions and the approved drawings shall be submitted to the APM-300 Project Manager for review and written resolution prior to ordering furniture.

Prior to placing product orders, the contractor shall submit manufacturer product data, finish selections, color samples, product specifications, and cut sheets for Government review and approval. No furniture shall be ordered until written Government approval has been received.

The contractor shall prepare and maintain a Furniture, Fixtures, and Equipment (FF&E) Schedule identifying each furniture item by room number, product description, manufacturer model number, finish, quantity, and installation location. The FF&E Schedule shall be updated throughout the project and submitted as part of the final project documentation.

The Contractor shall:

· Coordinate all procurement activities with the APM-300 Project Manager for review and approval.

· Present all FF&E selections, including cost and schedule considerations, to the APM-300 Project Manager for approval.

· Ensure all proposed furniture is compatible with the approved Haworth Compose workstation systems, Haworth Enclose demountable wall systems, and the approved furniture layouts.

· Replace or remediate any damaged, defective, or non-conforming products at no additional cost to the Government prior to final acceptance.

· Supply all required power whips and coordinate the early manufacturing and delivery of these whips to the project site prior to furniture shipment. The contractor shall coordinate this early delivery with the Government’s designated on-site Point of Contact (POC) to ensure secure receipt, staging, and handoff to the electrical trade partners.

Site Access and Delivery The contractor must abide by the following requirements regarding site access and deliveries:

· All work performed under this contract must be performed during Standard FAA business hours unless otherwise directed by the FAA.

· The contractor will have access to the building during standard business hours in coordination with the APM-300 PM.

· The existing facility will be available for site and field dimension verifications when the contractor is required to begin drawings. Any necessary permits are the responsibility of the contractor to obtain.

· Limited staging areas will be available and need to be coordinated with the FAA PM.

· No food, drink, or tobacco will be allowed inside the facilities during construction.

· Loading docks and freight elevators are available for use during standard business hours. The contractor is responsible for verifying freight elevator size and loading capacity before commencing work. Use of the passenger elevators is not permitted. Use of the freight elevators must be coordinated with the APM-300 PM.

· The contractor must protect the insides of elevators and entrances from damage during the elevator’s use with sturdy coverings on floors and walls, and corner guards, as necessary.

· Deliveries for other spaces within FAA Facilities: the contractor must protect all areas from damage, including with sturdy coverings on floors, walls, doors, and openings, and corner guards, as necessary.

· The contractor must ensure that its project managers and all team members who will need access to the job site can meet the FAA security requirements. The contractor must also ensure that it can provide an adequate number of cleared staff to meet the installation schedule and other on-site requirements.

· In advance of delivery, the contractor must hold a coordination meeting with the APM-300 PM to discuss delivery requirements and the FAA’s security requirements, policy, and criteria.

Installation The contractor is responsible for all labor necessary to fully install the complete furniture solution in a ready-for-occupancy condition. Prior to installation activities, the contractor shall verify all products received for accuracy, completeness, finish, and condition. Damaged, defective, or incorrect products shall be replaced before installation at no additional cost to the Government.

A. Installation Labor Scope: The contractor must price all installation labor as a separate line item in the price proposal, distinct from product costs and freight. Labor rates must be inclusive of all benefits, overhead, and profit. The contractor must ensure all installation personnel possess any certifications required by Haworth manufacturer standards for Compose systems installation. Installation labor scope includes, but is not limited to:

· Unloading and receiving all furniture products at the facility loading dock;

· Moving all products from the loading dock to the installation location using the freight elevator. Passenger elevators are not permitted for material transport;

· Assembling, erecting, and configuring all Haworth Compose panel system workstations in accordance with the approved layout drawings and installation standards;

· Connecting workstation panel power distribution units to the Haworth Enclose wall system raceway at the panel interface level. The contractor is responsible for this panel-to-wall electrical interface connection. Connections to the building’s electrical panel or circuit breakers are the responsibility of the building’s licensed electrical contractor and are not within this scope;

· Installing all private office furniture, conference furniture, ancillary furnishings, and seating in the locations shown on the approved layout drawings;

· Testing all workstation power outlets and data grommets for function upon installation completion and documenting results; and

· Removing all packing materials, cartons, and installation debris from the facility within one (1) business day of completing installation on each floor.

B. Installation Requirements: Installation will be executed at 1600 SW 80th Terrace.

· The contractor must submit an installation schedule broken out by floor (Floors 2, 3, and 4) within ten (10) calendar days of the award, identifying mobilization dates, estimated installation duration per floor, and demobilization/cleanup dates;

· All three floors must be installation-complete and accepted by the Government no later than the occupancy target date. The contractor must not allow sequencing of one floor to delay another floor’s installation start.

C. Schedule and Occupancy Constraints: This procurement is directly tied to fixed, externally constrained milestones. The contractor must provide a detailed installation schedule within ten (10) calendar days of the award, phased to align with construction turnover and facility access. The contractor must update the schedule bi-weekly and immediately notify the APM-300 PM of any actual or anticipated schedule slippage. The following milestones apply:

Failure to meet the installation schedule may prevent the FAA from vacating the existing facility in accordance with lease obligations, resulting in potential financial impacts to the Government. Schedule performance is a critical element of contractor performance under this contract.

Inventory Management The contractor must maintain detailed listings of furniture product ordered, delivered, and/or installed. The contractor must provide a detailed listing of the location and quantity of furniture product as per the final record drawings. The inventory must include the cost of the FFE delivered and installed. All product ordered must be used during installation and fully functional after installation. The contractor must immediately replace and remove from the project site all damaged product. The contractor must monitor existing and excess product and ensure its use for future product orders until depleted. The contractor must update the list of current excess product and provide the updated list to the APM-300 PM each time there is a change to excess inventory.

Operations and Maintenance (O&M) The contractor is required to provide comprehensive O&M manuals in electronic formats upon completion of installation.

The contractor must assist with the maintenance and repairs of damaged FFE post-installation and/or post-occupancy. The contractor must replace all damaged product that is covered by the manufacturer’s warranty. The contractor must repair and/or replace damaged product not covered by the manufacturer’s warranty as required by the APM-300 PM and under this contract. The contractor must perform scheduled and unscheduled repairs to product as requested by the APM-300 PM.

Environmental Requirements The FAA requires the furniture must meet all environmental standards necessary to comply with current relevant executive orders.

Hazardous Materials/Abatement All work, including contact with and handling of hazardous materials, the disturbance or dismantling of structures containing hazardous materials, and/or the transport and disposal of hazardous materials must comply with the applicable requirements of 29 CFR 1910/1926 and 40 CFR 761/260-271. All work areas must be inspected and adequately tested prior to starting work. If material suspected to be Asbestos Containing Material (ACM) or Lead Based Paint (LBP) is encountered, the material must be sampled for bulk asbestos and/or lead paint chips and must be properly removed in accordance with the applicable regulations and requirements.

Punch List Within two (2) business days after completing the project, all responsible representatives of the contractor’s team must attend a walk-through of the space with the APM-300 PM to verify the condition and quality of the completed work and to issue a punch list of outstanding items.

The contractor must supply a typed copy of the agreed-upon punch list items within one (1) business day after the walk-through. Work that is deficient in equipment, material, or workmanship or that does not conform to the Contract Documents constitutes defective work. Defective work revealed during inspections must be remedied by the Contractor at no additional cost to the FAA and within the time required by the construction schedule or as otherwise directed by the FAA.

Failure to point out defects or deficiencies will not relieve the contractor of liability for, nor of the obligation to remedy, defective work. No payment, either partial or final, will constitute acceptance of defective work.

Once all punch-list items have been resolved, the contractor must coordinate and attend a final walk-through with the APM-300 PM to ensure completion of the cures.

Upon completion of the project, the contractor must provide photos of the installed furniture to the FAA within 5 days of the project’s completion.

Warranty All labor, material, tools and handling costs associated with warranty work must be provided at no cost to the government. The warranty coverage must commence upon final occupancy. Warranty replacement products shall be new products furnished by the original manufacturer. Refurbished, repaired, or previously installed products shall not be used as warranty replacements without prior written Government approval.

All products must have a full twelve-year (12) warranty covering all materials and workmanship, except as follows:

· Task lights: Five (5) years

· Electrical Components: Five (5) years

· Pneumatic Cylinders & Tension Mechanisms: Twelve (12) years

· Textile Upholstery: Five (5) years

GLOSSARY OF DEFINITIONS AND ACRONYMS

End of Section C

APPENDIX A – APPROVED DESIGN INTENT DRAWINGS

Figure 1: Manager's Offices’ Intent

Figure 2: Workstations Intent

Figure 3: Touchdown Intent

APPENDIX B – FURNITURE LAYOUT DRAWINGS

Figure 4: Second Floor Furniture Layout

Figure 5: Third Floor Furniture Layout

Figure 6: Fourth Floor Furniture Layout

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