Statement of Work - Annual Fire Inspection and Testing.pdf

PART C – DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK (SOW)

ANNUAL PREVENTATIVE MAINTENANCE – FIRE SUPPRESSION AND FIRE ALARM

SYSTEMS

U.S. GOVERNMENT PUBLISHING OFFICE

1.0. GENERAL INFORMATION

1.1. Project Title

Annual Preventive Maintenance (PM) Services – Fire Suppression and Fire Alarm Systems.

1.2. Contract Type

Firm-Fixed-Price (FFP) Service Contract.

1.3. Period of Performance

• Base Year: One (1) year.

• Option Years: Three (3) one-year options.

• Total Contract Duration: Up to four (4) years.

Option years may be exercised at the sole direction of the Government.

1.4. Location

The United States Government Publishing Office (GPO) is located at 732 North Capitol Street NW, Washington, DC 20401. The office produces and distributes information products and services for all three branches of the Federal Government, including U.S. passports for the Department of State as well as the official publications of Congress, the White House, and other Federal agencies in digital and print formats.

The existing fire suppression and fire alarm systems of the four GPO Buildings (A, B, C, D) total a gross floor area of 1,419,507 square feet. A building list and system inventory from the 2024 Annual PM Report will be provided as Government- Furnished Information (GFI).

2.0. PROJECT OVERVIEW AND OBJECTIVES

The objective of this contract is to provide systematic, code-compliant preventive maintenance, inspection, and testing of fire alarm and fire suppression systems to ensure:

• Continuous life safety system operability.

• Compliance with applicable codes and GPO standards.

• Early identification of system deficiencies.

• Accurate and complete system documentation.

3.0. SCOPE OF WORK

3.1. General Requirements

Annual PM - Fire Suppression & Fire Alarm Systems U.S. Government Publishing Office

The Contractor shall furnish all labor, supervision, tools, equipment, materials, documentation, and coordination necessary to perform annual preventive maintenance services for the fire alarm and fire suppression systems in accordance with this Statement of Work.

3.2. Systems Included

Services shall include inspection, testing, and reporting for the following systems, where present:

Fire Suppression Systems:

• Wet-pipe sprinkler systems

• Dry-pipe and pre-action sprinkler systems.

• Standpipe systems.

• Fire pumps.

• Control valves, supervisory devices, gauges, and alarms.

Fire Alarm Systems:

• The buildings utilize EST3 systems manufactured by Edwards.

• Fire alarm control panels (FACP).

• Networked panels and remote annunciators.

• Initiating devices (smoke, heat, duct detectors, manual pull stations).

• Notification appliances (horns, strobes, speakers).

• Power supplies, batteries, and circuit supervision.

• Monitoring and communication interfaces.

3.3. Exclusions

The following are excluded from this contract unless separately authorized in writing by the Contracting Officer:

• Corrective repairs or system modifications.

• Replacement of failed components.

• System upgrades or code retrofit work.

• Emergency response services.

4.0. APPLICABLE CODES, STANDARDS, AND CRITERIA

All services shall be performed in accordance with the latest adopted editions of the following:

• Manufacturer requirements for EST3.

• NFPA 13 – Installation of Sprinkler Systems (reference).

• NFPA 14 – Installation of Standpipe Systems (reference).

• NFPA 20 – Installation of Stationary Pumps for Fire Protection.

• NFPA 25 – Inspection, Testing and Maintenance of Water Based Fire Protection

Systems.

• NFPA 72 – National Fire Alarm and Signaling Code.

• GPO Design Standards and Life Safety Requirements.

• OSHA regulations and applicable Authority Having Jurisdiction (AHJ) requirements.

5.0. TECHNICAL REQUIREMENTS

5.1. Fire Suppression Annual Preventive Maintenance

The Contractor shall perform inspections and testing in accordance with NFPA 25, including at a minimum:

ELECTRIC FIRE PUMP MAINTENANCE REQUIREMENTS:

DEVICE ANNUAL

Fire pump (pressure start) FLOW TEST/ PLOT CURVE POINTS

Coupling alignment INSPECT

Lubricate pump bearings PERFORM

Operate manual start FLOW TEST

Start on emergency power EXERCISE

Start/stop pressure setting INSPECT

Overall function of the pumphouse heat/ventilation

INSPECT

Pump room drains INSPECT

SPRINKLER/STANDPIPE SYSTEM MAINTENANCE REQUIREMENTS:

All fire system valves, including hydrants and yard sectional valves

EXERCISE ALL AND FLOW AT END OF LINE ONLY

Flow alarm devices FLOW TEST

Gauges INSPECT

Sprinkler heads INSPECT

Main drain: control assembly or valve

FLOW TEST; RECORD STATIC AND RESID.

PRESSURES

Dry system low point drain INSPECT/ DRAIN

Hi-Lo pressure alarm TEST

Tamper switches TEST

Standpipe hose valves FLOW TEST/

EXERCISE

DRY AND PRE-ACTION SPRINKLER SYSTEM MAINTENANCE REQUIREMENTS:

Valve priming water level INSPECT: ADD/DRAIN AS NEEDED

Low air pressure switch TEST

Heat monitor of valve room enclosure

TEST

P/A: Full flow trip test FLOW TEST

Dry: Full flow trip test EVERY THREE (3) YEARS

Pressure relief valve INSPECT FOR PROPER SETTING

Components Corrected After Deficiency Repair: The Contractor shall retest devices or circuits repaired or replaced by Government personnel to verify proper operation. Retesting shall be limited to affected components. All retests will be requested from the COR to the Contractor, and will be priced under a separate, Not to Exceed (NTE) Contract Line-Item Number (CLIN). The contractor shall respond to any retest requests within fourteen (14) calendar days.

5.2. Fire Alarm Annual Preventive Maintenance

The Contractor shall perform inspections and testing as required by NFPA 72 and EST3 manufacturer requirements, including at a minimum:

FIRE ALARM INSPECTION AND TESTING REQUIREMENTS:

Smoke detectors TEST Heat detectors TEST Pull stations TEST Duct smoke detectors TEST Waterflow switch TEST Dry pipe valves TEST Hi/Lo pressure switch TEST Tamper switch TEST Strobes/horns TEST

Smoke detectors:

• All detectors shall be tested with a listed spray test smoke.

• All detectors shall be tested in all areas accessible to the Contractor.

• A validation of all building interfaces shall be noted on the test report (HVAC shut-down, elevator recall, etc.).

Heat detectors:

• All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer.

• Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.).

• Non-restorable heat detectors SHALL NOT be tested using a heat source.

Pull stations:

• All pull stations shall be tested and re-set.

• Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.).

Duct smoke detectors: Provide testing as required by NFPA 72.

Waterflow switch: Provide testing as required by NFPA 13 and 25.

Dry pipe valves: Provide testing as required by NFPA 13 and 25.

Hi/Lo pressure switch: Provide testing as required by NFPA 13 and 25.

Tamper switch: Provide testing as required by NFPA 13 and 25. Switch shall give immediate activation of supervisory signal at the fire alarm panel.

Strobes/horns: Provide testing as required by NFPA 72.

Tamper switch (for buildings equipped with sprinklers only): Each system valve tamper switch shall be tested by partially closing the valve to initiate a tamper signal, locking in the nearby monitor module.

Dry Valves (for buildings equipped with sprinklers only): Test pressure switch using the inspectors test located on valve.

Alarm Devices:

• All sprinkler alarm devices shall be serviced per the table. Verify alarm panel device description/location for accuracy.

• All sprinkler flow initiation devices shall alarm within 90 seconds.

System Checks:

• No visible water leaks or standing water (clogged drains).

• Record all test data, static pressures, residual pressures

• Fire pump test shall not activate general alarm (denotes system pressure problems).

• During weekly pump runs: verify fire pump and jockey pump start and stop pressures.

• Jockey pump stop pressure shall be equal to or higher than fire pump churn (zero flow) pressure. Jockey pump run cycles should be no more than 10 runs within a 24hr period.

Dry Sprinkler Valves:

• All systems shall be drained for a minimum of 4 hours following a valve trip test.

• Inspect for excessive compressor run.

• Check for proper system air pressure per manufacturer’s cut sheet.

Devices Corrected After Deficiency Repair: The Contractor shall retest devices or circuits repaired or replaced by Government personnel to verify proper operation. Retesting shall be limited to affected components.

6.0. SERVICE EXECUTION

6.1. Scheduling and Coordination

• All work shall be coordinated with the GPO Contracting Officer’s Representative (COR).

• Services shall be performed during normal business hours unless otherwise approved.

• Work shall be sequenced to minimized system downtime and occupant disruption.

6.2. System Impairments

• All impairments shall be coordinated and approved in advance.

• Systems shall be fully restored to normal operation prior to Contractor demobilization.

7.0. SUBMITTALS AND DELIVERABLES

7.1. Required Deliverables

For each building serviced, the Contractor shall submit:

• Annual inspection and testing reports.

• Device counts and test results.

• Deficiency reports identifying:

o Code deficiencies.

o Non-code performance deficiencies.

o Observed system conditions.

o System status summary at completion.

• Retest documentation for devices or components retested following completion of deficiency repairs, including pass/fail results and confirmation of system operation status.

7.2. Submittal Format and Timing

• Reports shall be submitted electronically in PDF format.

• Deliverables shall be submitted within ten (10) business days of service completion for each building.

8.0. QUALITY ASSURANCE / QUALITY CONTROL (QA/QC)

• The Contractor shall maintain a Quality Control Plan (QCP).

• All work shall be performed by qualified, trained and properly certified technicians.

o Fire Pump Representative/Technician:

Minimum of five (5) years of relevant work experience; and Qualified and fire pump certified by the fire pump manufacturer for the fire pump identified.

o Sprinkler Technician:

Qualified to perform NFPA 25 inspection and testing.

Minimum of five (5) years of relevant work experience; and NICET

Inspection, Testing and Maintenance certified at Level II or higher.

o Fire Alarm Technician:

Qualified and experienced in accordance with Section 4.3.3. of NFPA 72, National Fire Alarm Code, and NICET-certified at Level II or higher.

Minimum of five (5) years of experience servicing addressable fire alarm systems.

Experience inspecting systems comparable in size/complexity to the Government’s EST3 systems.

No programming changes without Contracting Officer authorization.

• The Government may witness inspections and testing at its discretion.

9.0. SAFETY AND SECURITY

• The Contractor shall comply with all OSHA, GPO safety, and building security requirements.

• Personnel shall meet all badging and escort requirements.

• Work areas shall be always maintained in a safe and orderly condition.

10.0. ACCEPTANCE AND VERIFICATION

Acceptance is contingent upon:

• Completion of all required preventive maintenance tasks.

• Restoration of systems to normal operational status.

• Submission and Government acceptance of required documentation.

• Incomplete or deficient work shall be corrected at no additional cost to the

Government.

• Completion of required retesting following correction of identified deficiencies, where applicable, and submission of corresponding retest documentation.

11.0. PROJECT MANAGEMENT AND COMMUNICATION

• The Contractor shall designate a Project Manager as the single point of contact.

• Project Manager Qualifications:

o Minimum five (5) years of experience managing fire alarm and suppression service contracts.

o Experience managing multi-building facilities.

o Familiarity with addressable fire alarm systems comparable to the

Government’s EST3 systems.

o Demonstrated knowledge of NFPA 72 and NFPA 25.

• Issues affecting life safety or system operability shall be reported immediately to the

COR.

• Coordination meetings shall be conducted as required.

12.0. CLOSEOUT

At the conclusion of the Base Year and each Option Year, the Contractor shall provide:

• Final inspection and deficiency summary.

• Confirmation of system operational status.

• All outstanding documentation prior to final payment.

13.0. AGENCY OPERATIONS INFORMATION

13.1. Hours of Service

The Contractor shall perform services during normal GPO business hours unless otherwise directed by the Contracting Officer or Contracting Officer’s Representative

(COR).

• Normal Business Hours:

Monday through Friday, 7:00 a.m. to 4:00 p.m.

• After-Hours Work:

Certain tasks may require performance outside normal business hours, including evenings, weekends, or Federal holidays, to support GPO operations, emergency response, or to minimize disruption to occupants.

After-hours work shall be coordinated in advance with the COR.

No overtime, premium pay, or schedule changes shall be authorized unless approved in advance by the COR.

13.2. Identification Badges and Security Access

All Contractor personnel requiring access to GPO facilities must comply with GPO security and badging requirements. Contractor personnel shall obtain and visibly display GPO-issued identification badges at all times while on GPO property. GPO will provide affiliated badges with security background checks to the Contractor, allowing them to escort their workers onto the premises. If a Contractor has not been granted an affiliated badge, they must exchange a valid federal or state-issued identification for a GPO Visitor’s badge to enter the premises. Identification badges are property of GPO and must be returned immediately upon contract completion, personnel reassignment, or termination. Contractor personnel may be denied access or have badges revoked for failure to comply with security policies or conduct standards.

13.3. Sign-In / Sign-Out Requirements

All Contractor personnel are required to sign-in at 732 North Capitol St. NE Washington, DC 22041. All Contractor personnel are required to sign-out at the same location above.

13.4. Parking and Transportation

Parking within the GPO complex is extremely limited and not guaranteed. It is the responsibility of Contractor personnel to purchase a parking pass for the designated parking areas. GPO will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Unauthorized parking on GPO property may result in citation, towing or revocation of site access privileges.

13.5. Conduct and Compliance

Contractor personnel shall conduct themselves in a professional manner consistent with the operational environment of a Federal legislative complex. Smoking, tobacco use, or e-cigarettes are prohibited inside all GPO buildings. No individual is permitted to bring illegal drugs, alcohol or firearms of any type onto a government installation.

Disruptive behavior, failure to follow access procedures, or noncompliance with GPO rules may result in removal from the site and replacement at no additional cost to the Government.

13.6. Contractor Responsibility

The Contractor shall be responsible all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished. The Contractor shall inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project. The Contractor shall provide adequate personnel to reset alarm panels. Should the work create dust, water or mud, the Contractor shall be responsible for cleaning the floors and walls.

The Contractor shall be responsible for the removal and replacement of all ceiling tiles affected by the work.

13.7. Tagging Requirements

The Contractor shall notify the COR/ACOR if panel alarm activation occurs unexpectedly during inspection, testing and immediately upon occurrence. The Contractor shall contact the COR/ACOR for procedures to take monitoring systems offline during their procedures. The Contractor shall take all efforts to prevent this from occurring with any regularity. A panel must show a "no fault or no trouble" condition upon completion of test. After the tests and inspections are completed, the Contractor shall contact the COR prior to placing monitoring systems back online, and the appropriate tags will be attached indicating the system status. The Contractor shall be responsible for any damage to the fire system during the work processes. If applicable, the tagging and labeling system must clearly identify either a "blue" (operational condition) or "yellow" (troubled condition but functional) or "red" (Impaired or Fault but functional) or "red" (System Inoperable). This labeling system applies to all circuit boards, components in the control panels, annunciator panels, transponders, printers, keyboards, monitors, and peripheral devices (smoke detectors, pull stations, audible and visible units, door contacts, tampers, flows, etc.)

associated with the fire alarm/sprinkler system.