040ADV-26-R-0021 - Fire Annual Testing and Inspection.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

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13a. THIS CONTRACT IS A

RATED ORDER UNDER

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AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

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SEE SCHEDULE

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ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

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8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

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41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

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REPRESENTATIVE

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32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

040ADV-26-R-0021

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

PR-26-GPO-1651

2. Section B - Supplies or Services and Prices/Costs

B.1 CONTRACT TYPE

The Government Publishing Office intends to issue a multiple-year, firm fixed price (FFP) contract for annual preventative maintenance for the building’s fire alarm and fire suppression systems.

Period of Performance: All work shall be completed by the end of the base year and subsequent option years (if and to the extent exercised).

Item Number Base Item

Number Supplies/Services Quantity Unit

0001 FY26 Fire Alarm/Fire Suppression System Annual Testing/Inspection

Services

1 LT

Contract Type: Firm Fixed Price Unit Price Extended Price

Description: Base year – Twelve (12) months

Purchase Requisitions PR-26-GPO-1651

Supplies/Services Quantity Unit

0002 FY26 Fire Alarm/Fire Suppression System Annual Retest Services

150 Hours

Contract Type: Firm Fixed Price

Description: Not to Exceed (NTE) Retest CLIN for the Base Year

Supplies/Services Quantity Unit

1001 FY27 Fire Alarm/Fire Suppression System Annual Testing/Inspection

Services

1 LT

Contract Type: Firm Fixed Price

Description: Option Year 1 – Twelve (12) months

Supplies/Services Quantity Unit

1002 FY27 Fire Alarm/Fire Suppression System Annual Retest Services

150 Hours

Contract Type: Firm Fixed Price

Description: Not to Exceed (NTE) Retest CLIN for Option Year 1

Supplies/Services Quantity Unit

2001 FY28 Fire Alarm/Fire Suppression System Annual Testing/Inspection

Services

1 LT

Contract Type: Firm Fixed Price

Description: Option Year 2 – Twelve (12) months

Supplies/Services Quantity Unit

2002 FY28 Fire Alarm/Fire Suppression System Annual Retest Services

150 Hours

Contract Type: Firm Fixed Price

Description: Not to Exceed (NTE) Retest CLIN for Option Year 2

Supplies/Services Quantity Unit

3001 FY29 Fire Alarm/Fire Suppression System Annual Testing/Inspection

Services

1 LT

Contract Type: Firm Fixed Price

Description: Option Year 3 – Twelve (12) months

Supplies/Services Quantity Unit

3002 FY29 Fire Alarm/Fire Suppression System Annual Retest Services

150 Hours

Contract Type: Firm Fixed Price

Description: Not to Exceed (NTE) Retest CLIN for Option Year 3

3. Section C - Description/Specifications/Work Statement

PART C – DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK (SOW)

ANNUAL PREVENTATIVE MAINTENANCE – FIRE SUPPRESSION AND FIRE ALARM SYSTEMS

U.S. GOVERNMENT PUBLISHING OFFICE

1.0. GENERAL INFORMATION

1.1. Project Title

Annual Preventive Maintenance (PM) Services – Fire Suppression and Fire Alarm Systems.

1.2. Contract Type

Firm-Fixed-Price (FFP) Service Contract.

1.3. Period of Performance

• Base Year: One (1) year.

• Option Years: Three (3) one-year options.

• Total Contract Duration: Up to four (4) years.

Option years may be exercised at the sole direction of the Government..

1.4. Location

The United States Government Publishing Office (GPO) is located at 732 North Capitol Street NW, Washington, DC 20401. The office produces and distributes information products and services for all three branches of the Federal Government, including U.S. passports for the Department of State as well as the official publications of Congress, the White House, and other Federal agencies in digital and print formats.

The existing fire suppression and fire alarm systems of the four GPO Buildings (A, B, C, D) total a gross floor area of 1,419,507 square feet. A building list and system inventory from the 2024 Annual PM Report will be provided as Government-Furnished Information (GFI).

2.0. PROJECT OVERVIEW AND OBJECTIVES

The objective of this contract is to provide systematic, code-compliant preventive maintenance, inspection, and testing of fire alarm and fire suppression systems to ensure:

• Continuous life safety system operability.

• Compliance with applicable codes and GPO standards.

• Early identification of system deficiencies.

• Accurate and complete system documentation.

3.0. SCOPE OF WORK

3.1. General Requirements

The Contractor shall furnish all labor, supervision, tools, equipment, materials, documentation, and coordination necessary to perform annual preventive maintenance services for the fire alarm and fire suppression systems in accordance with this Statement of Work.

3.2. Systems Included

Services shall include inspection, testing, and reporting for the following systems, where present:

Fire Suppression Systems:

• Wet-pipe sprinkler systems

• Dry-pipe and pre-action sprinkler systems.

• Standpipe systems.

• Fire pumps.

• Control valves, supervisory devices, gauges, and alarms.

Fire Alarm Systems:

• The buildings utilize EST3 systems manufactured by Edwards.

• Fire alarm control panels (FACP).

• Networked panels and remote annunciators.

• Initiating devices (smoke, heat, duct detectors, manual pull stations).

• Notification appliances (horns, strobes, speakers).

• Power supplies, batteries, and circuit supervision.

• Monitoring and communication interfaces.

3.3. Exclusions

The following are excluded from this contract unless separately authorized in writing by the Contracting Officer:

• Corrective repairs or system modifications.

• Replacement of failed components.

• System upgrades or code retrofit work.

• Emergency response services.

4.0. APPLICABLE CODES, STANDARDS, AND CRITERIA

All services shall be performed in accordance with the latest adopted editions of the following:

• Manufacturer requirements for EST3.

• NFPA 13 – Installation of Sprinkler Systems (reference).

• NFPA 14 – Installation of Standpipe Systems (reference).

• NFPA 20 – Installation of Stationary Pumps for Fire Protection.

• NFPA 25 – Inspection, Testing and Maintenance of Water Based Fire Protection Systems.

• NFPA 72 – National Fire Alarm and Signaling Code.

• GPO Design Standards and Life Safety Requirements.

• OSHA regulations and applicable Authority Having Jurisdiction (AHJ) requirements.

5.0. TECHNICAL REQUIREMENTS

5.1. Fire Suppression Annual Preventive Maintenance

The Contractor shall perform inspections and testing in accordance with NFPA 25, including at a minimum:

ELECTRIC FIRE PUMP MAINTENANCE REQUIREMENTS:

DEVICE ANNUAL

Fire pump (pressure start) FLOW TEST/ PLOT CURVE POINTS Coupling alignment INSPECT Lubricate pump bearings PERFORM Operate manual start FLOW TEST Start on emergency power EXERCISE Start/stop pressure setting INSPECT Overall function of the pumphouse heat/ventilation

INSPECT

Pump room drains INSPECT

SPRINKLER/STANDPIPE SYSTEM MAINTENANCE REQUIREMENTS:

All fire system valves, including hydrants and yard sectional valves

EXERCISE ALL AND FLOW AT END OF LINE ONLY

Flow alarm devices FLOW TEST Gauges INSPECT Sprinkler heads INSPECT Main drain: control assembly or valve

FLOW TEST; RECORD STATIC AND RESID.

PRESSURES

Dry system low point drain INSPECT/ DRAIN Hi-Lo pressure alarm TEST Tamper switches TEST Standpipe hose valves FLOW TEST/

EXERCISE

DRY AND PRE-ACTION SPRINKLER SYSTEM MAINTENANCE REQUIREMENTS:

Valve priming water level INSPECT: ADD/DRAIN AS NEEDED Low air pressure switch TEST Heat monitor of valve room enclosure TEST P/A: Full flow trip test FLOW TEST Dry: Full flow trip test EVERY THREE (3) YEARS Pressure relief valve INSPECT FOR PROPER SETTING

Components Corrected After Deficiency Repair: The Contractor shall retest devices or circuits repaired or replaced by Government personnel to verify proper operation. Retesting shall be limited to affected components. All retests will be requested from the COR to the Contractor, and will be priced under a separate, Not to Exceed (NTE) Contract Line-Item Number (CLIN). The contractor shall respond to any retest requests within fourteen (14) calendar days.

5.2. Fire Alarm Annual Preventive Maintenance

The Contractor shall perform inspections and testing as required by NFPA 72 and EST3 manufacturer requirements, including at a minimum:

FIRE ALARM INSPECTION AND TESTING REQUIREMENTS:

Smoke detectors TEST Heat detectors TEST Pull stations TEST Duct smoke detectors TEST Waterflow switch TEST Dry pipe valves TEST Hi/Lo pressure switch TEST Tamper switch TEST Strobes/horns TEST

Smoke detectors:

• All detectors shall be tested with a listed spray test smoke.

• All detectors shall be tested in all areas accessible to the Contractor.

• A validation of all building interfaces shall be noted on the test report (HVAC shut-down, elevator recall, etc.).

Heat detectors:

• All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer.

• Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.).

• Non-restorable heat detectors SHALL NOT be tested using a heat source.

Pull stations:

• All pull stations shall be tested and re-set.

• Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.).

Duct smoke detectors: Provide testing as required by NFPA 72.

Waterflow switch: Provide testing as required by NFPA 13 and 25.

Dry pipe valves: Provide testing as required by NFPA 13 and 25.

Hi/Lo pressure switch: Provide testing as required by NFPA 13 and 25.

Tamper switch: Provide testing as required by NFPA 13 and 25. Switch shall give immediate activation of supervisory signal at the fire alarm panel.

Strobes/horns: Provide testing as required by NFPA 72.

Tamper switch (for buildings equipped with sprinklers only): Each system valve tamper switch shall be tested by partially closing the valve to initiate a tamper signal, locking in the nearby monitor module.

Dry Valves (for buildings equipped with sprinklers only): Test pressure switch using the inspectors test located on valve.

Alarm Devices:

• All sprinkler alarm devices shall be serviced per the table. Verify alarm panel device description/location for accuracy.

• All sprinkler flow initiation devices shall alarm within 90 seconds.

System Checks:

• No visible water leaks or standing water (clogged drains).

• Record all test data, static pressures, residual pressures

• Fire pump test shall not activate general alarm (denotes system pressure problems).

• During weekly pump runs: verify fire pump and jockey pump start and stop pressures.

• Jockey pump stop pressure shall be equal to or higher than fire pump churn (zero flow) pressure. Jockey pump run cycles should be no more than 10 runs within a 24hr period.

Dry Sprinkler Valves:

• All systems shall be drained for a minimum of 4 hours following a valve trip test.

• Inspect for excessive compressor run.

• Check for proper system air pressure per manufacturer’s cut sheet.

Devices Corrected After Deficiency Repair: The Contractor shall retest devices or circuits repaired or replaced by Government personnel to verify proper operation. Retesting shall be limited to affected components.

6.0. SERVICE EXECUTION

6.1. Scheduling and Coordination

• All work shall be coordinated with the GPO Contracting Officer’s Representative (COR).

• Services shall be performed during normal business hours unless otherwise approved.

• Work shall be sequenced to minimized system downtime and occupant disruption.

6.2. System Impairments

• All impairments shall be coordinated and approved in advance.

• Systems shall be fully restored to normal operation prior to Contractor demobilization.

7.0. SUBMITTALS AND DELIVERABLES

7.1. Required Deliverables

For each building serviced, the Contractor shall submit:

• Annual inspection and testing reports.

• Device counts and test results.

• Deficiency reports identifying:

o Code deficiencies.

o Non-code performance deficiencies.

o Observed system conditions.

o System status summary at completion.

• Retest documentation for devices or components retested following completion of deficiency repairs, including pass/fail results and confirmation of system operation status.

7.2. Submittal Format and Timing

• Reports shall be submitted electronically in PDF format.

• Deliverables shall be submitted within ten (10) business days of service completion for each building.

8.0. QUALITY ASSURANCE / QUALITY CONTROL (QA/QC)

• The Contractor shall maintain a Quality Control Plan (QCP).

• All work shall be performed by qualified, trained and properly certified technicians.

o Fire Pump Representative/Technician:

Minimum of five (5) years of relevant work experience; and Qualified and fire pump certified by the fire pump manufacturer for the fire pump identified.

o Sprinkler Technician:

Qualified to perform NFPA 25 inspection and testing.

Minimum of five (5) years of relevant work experience; and NICET Inspection, Testing and Maintenance certified at Level II or higher.

o Fire Alarm Technician:

Qualified and experienced in accordance with Section 4.3.3. of NFPA 72, National Fire Alarm Code, and NICET-certified at Level II or higher.

Minimum of five (5) years of experience servicing addressable fire alarm systems.

Experience inspecting systems comparable in size/complexity to the Government’s EST3 systems.

No programming changes without Contracting Officer authorization.

• The Government may witness inspections and testing at its discretion.

9.0. SAFETY AND SECURITY

• The Contractor shall comply with all OSHA, GPO safety, and building security requirements.

• Personnel shall meet all badging and escort requirements.

• Work areas shall be always maintained in a safe and orderly condition.

10.0. ACCEPTANCE AND VERIFICATION

Acceptance is contingent upon:

• Completion of all required preventive maintenance tasks.

• Restoration of systems to normal operational status.

• Submission and Government acceptance of required documentation.

• Incomplete or deficient work shall be corrected at no additional cost to the Government.

• Completion of required retesting following correction of identified deficiencies, where applicable, and submission of corresponding retest documentation.

11.0. PROJECT MANAGEMENT AND COMMUNICATION

• The Contractor shall designate a Project Manager as the single point of contact.

• Project Manager Qualifications:

o Minimum five (5) years of experience managing fire alarm and suppression service contracts.

o Experience managing multi-building facilities.

o Familiarity with addressable fire alarm systems comparable to the Government’s EST3 systems.

o Demonstrated knowledge of NFPA 72 and NFPA 25.

• Issues affecting life safety or system operability shall be reported immediately to the COR.

• Coordination meetings shall be conducted as required.

12.0. CLOSEOUT

At the conclusion of the Base Year and each Option Year, the Contractor shall provide:

• Final inspection and deficiency summary.

• Confirmation of system operational status.

• All outstanding documentation prior to final payment.

13.0. AGENCY OPERATIONS INFORMATION

13.1. Hours of Service

The Contractor shall perform services during normal GPO business hours unless otherwise directed by the Contracting Officer or Contracting Officer’s Representative (COR).

• Normal Business Hours:

Monday through Friday, 7:00 a.m. to 4:00 p.m.

• After-Hours Work:

Certain tasks may require performance outside normal business hours, including evenings, weekends, or Federal holidays, to support GPO operations, emergency response, or to minimize disruption to occupants.

After-hours work shall be coordinated in advance with the COR.

No overtime, premium pay, or schedule changes shall be authorized unless approved in advance by the COR.

13.2. Identification Badges and Security Access

All Contractor personnel requiring access to GPO facilities must comply with GPO security and badging requirements.

Contractor personnel shall obtain and visibly display GPO-issued identification badges at all times while on GPO property. GPO will provide affiliated badges with security background checks to the Contractor, allowing them to escort their workers onto the premises. If a Contractor has not been granted an affiliated badge, they must exchange a valid federal or state-issued identification for a GPO Visitor’s badge to enter the premises. Identification badges are property of GPO and must be returned immediately upon contract completion, personnel reassignment, or termination. Contractor personnel may be denied access or have badges revoked for failure to comply with security policies or conduct standards.

13.3. Sign-In / Sign-Out Requirements

All Contractor personnel are required to sign-in at 732 North Capitol St. NE Washington, DC 22041. All Contractor personnel are required to sign-out at the same location above.

13.4. Parking and Transportation

Parking within the GPO complex is extremely limited and not guaranteed. It is the responsibility of Contractor personnel to purchase a parking pass for the designated parking areas. GPO will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Unauthorized parking on GPO property may result in citation, towing or revocation of site access privileges.

13.5. Conduct and Compliance

Contractor personnel shall conduct themselves in a professional manner consistent with the operational environment of a Federal legislative complex. Smoking, tobacco use, or e-cigarettes are prohibited inside all GPO buildings. No individual is permitted to bring illegal drugs, alcohol or firearms of any type onto a government installation. Disruptive behavior, failure to follow access procedures, or noncompliance with GPO rules may result in removal from the site and replacement at no additional cost to the Government.

13.6. Contractor Responsibility

The Contractor shall be responsible all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished. The Contractor shall inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project. The Contractor shall provide adequate personnel to reset alarm panels. Should the work create dust, water or mud, the Contractor shall be responsible for cleaning the floors and walls. The Contractor shall be responsible for the removal and replacement of all ceiling tiles affected by the work.

13.7. Tagging Requirements

The Contractor shall notify the COR/ACOR if panel alarm activation occurs unexpectedly during inspection, testing and immediately upon occurrence. The Contractor shall contact the COR/ACOR for procedures to take monitoring systems offline during their procedures. The Contractor shall take all efforts to prevent this from occurring with any regularity.

A panel must show a "no fault or no trouble" condition upon completion of test. After the tests and inspections are completed, the Contractor shall contact the COR prior to placing monitoring systems back online, and the appropriate tags will be attached indicating the system status. The Contractor shall be responsible for any damage to the fire system during the work processes. If applicable, the tagging and labeling system must clearly identify either a "blue" (operational condition) or "yellow" (troubled condition but functional) or "red" (Impaired or Fault but functional) or "red" (System Inoperable). This labeling system applies to all circuit boards, components in the control panels, annunciator panels, transponders, printers, keyboards, monitors, and peripheral devices (smoke detectors, pull stations, audible and visible units, door contacts, tampers, flows, etc.) associated with the fire alarm/sprinkler system.

(End of Section C)

4. Section D - Packaging and Marking

None

5. Section E - Inspection and Acceptance Terms

E.1 MATERIALS MANAGEMENT ACQUISITION REGULATION (MMAR) 46.503 PLACE OF ACCEPTANCE (APR 2010)

The Contracting Officer or the duly authorized representative will accept supplies and services provided under this contract. The place of acceptance will be:

U.S. Government Publishing Office 732 North Capital Street NW Washington DC 20401

E.2 RESPONSIBILITY FOR INSPECTION AND ACCEPTANCE

The Contracting Officer’s Representative (COR), as appointed/designated by letter per the information listed in Section G of this document, is the Government's official responsible for inspection and acceptance of required services under the terms and conditions of this contract. The Government may designate additional representative(s)to provide periodic inspections or observations during the performance of this contract. However, Government inspections are for the sole benefit of the Government and do not relieve the Contractor of its responsibilities to provide adequate quality control for the works described in Section J Attachments. The Contractor is responsible for inspection of its own work to ensure that all work performed conforms to the terms and conditions of the contract.

6. Section F - Delivery or Performance

The period of performance will be twelve (12) months from date of award, plus twelve (12) months for any exercised option year. Exact dates will be outlined in the resulting contract.

For work to be performed at the government site, the Contractor must establish a standard holiday schedule that exactly coincides with the Government’s schedule for holidays. The Contractor is responsible for tracking the official Federal Holidays for any given calendar year. Holidays and other non-workdays are not billable unless work is specifically requested by the government and productive hours are performed on those days.

Detailed information regarding federal holidays can be found on the U.S. Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024

In addition to the days designated as holidays, the government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

7. Section G - Contract Administration Data

Requesting Office Address

GPO

732 North Capitol St NW Washington DC 20401 Phone: Fax:

Contact Details:

COR Office Address

732 North Capitol St NW Washington DC 20401 Phone: Fax:

Contact Details:

PONCE, VICTOR

vponce@gpo.gov

Issuing Office Address

732 North Capitol St NW Washington DC 20401 Phone: Fax:

Contact Details:

WHITE, TROY D

twhite@gpo.gov

CONTRACT MANAGEMENT

Notwithstanding the Contractors responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND

CONTRACTING OFFICER S REPRESENTATIVE (COR)

Troy D. White, Supervisory Contracting Officer U.S. Government Publishing Office – Agency Acquisitions Services Address: 732 North Capitol St NW Washington DC 20401 Email: twhite@gpo.gov

Michael McKenzie, Contract Specialist U.S. Government Publishing Office Agency Acquisitions Address: 732 North Capitol St NW Washington DC 20401 Email: mrmckenzie@gpo.gov

Contracting Officer s Representative (COR): Victor Ponce, vponce@gpo.gov

PONCE, VICTOR

vponce@gpo.gov https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024 mailto:vponce@gpo.gov mailto:twhite@gpo.gov mailto:twhite@gpo.gov mailto:vponce@gpo.gov mailto:vponce@gpo.gov

GPO will designate one or more people as the Contracting Officer's Technical Representative (COR).

The COR may be changed at any time by GPO without prior notice to the Contractor, through unilateral modification to the contract.

CONTRACTING OFFICER S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer s. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor s risk. No adjustment will be made to the contract terms and conditions of this contract, including price.

CONTRACTING OFFICER S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract. The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All requests for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

I. Invoices shall be paid in accordance with the contract terms and conditions, following receipt of a proper invoice under Part 3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information and questions please send an email to InvoiceGPO@gpo.gov.

The Contractor shall submit each invoice electronically via email to the following address invoicegpo@gpo.gov.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration, is required for all vendors doing business with the federal government with some exceptions. For mailing invoices, use the following GPOs address:

US Government Publishing Office (GPO) Office of Finance Mail Stop FMCE North Capitol & H Streets, NW Washington, DC 20401 Phone (202) 512

II. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

mailto:InvoiceGPO@gpo.gov mailto:invoicegpo@gpo.gov

NOTICE The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference Materials Management Acquisition Regulation (MMAR)

52.232 34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

III. To constitute a proper invoice, each invoice must include the following information and/or attached documentation.

(1) Name, address and telephone of the Contractor, and

(2) Date of invoice and invoice number

(3) Contract number (Delivery or Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and also modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies or services rendered (including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract contains must be reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information.

a. Amount Invoiced the Total Amount of Invoice and this Invoice Period separated by each CLIN Number (if applicable).

b. Total contract Price and price for each CLIN.

c. Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on Contract.

d. If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer s Representative (COR) and

(9) Signature of authorized representative of the firm with the following invoice certification

The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business, the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME

TITLE

DATE

IV. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

V. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

MERGERS, ACQUISITIONS, NOVATIONS, AND CHANGE-OF-NAME AGREEMENTS

In accordance with MMAR 42.12, if a contractor merges, is acquired, or recognizes a successor in interest to Government contracts when contractor assets are transferred; or, recognizes a change in a contractor’s name; or, executes novation agreements and change-of-name agreements, the mailto:invoicegpo@gpo.gov contractor shall notify the CO and provide a copy of the novation or other any other agreement that changes the status of the contractor.

Title 41 U.S.C. 6305 prohibits the transfer of Government contracts from an awardee to a third party.

However, the Government may, when in its interest, novate an awardee’s contract to a third party when there is a transfer of all of the awardee’s assets or the entire portion of the assets involved in the performance of the contract.

For a novation to be approved by the CO, the following elements shall occur:

The company shall submit a novation agreement with all the required legal elements in accordance with

MMAR 42.12.

The novation agreement shall include the transfer of personnel performing work under the contract and any awarded delivery orders, as applicable.

The novation agreement shall be determined by the CO to be in the best interest of the Government.

8. Section H - Special Contract Requirements

H.1 KEY PERSONNEL

Certain experienced professionals and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. Such personnel are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the proposal. The contractor agrees that such personnel shall not be removed from the contract or replaced without compliance with the following:

a. The personnel specified under this contract are essential to the work the contractor agrees to perform hereunder be essential to the work. The contractor agrees that personnel may not be removed from the contract work or replaced without compliance with paragraphs (b) and (c) of this section.

b. If one or more of the key personnel, for whatever reason, becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the Contracting Officer and shall, subject to the concurrence of the contracting officer, promptly replace the personnel with personnel of at least substantially equal ability and qualifications. Personnel must be replaced within 30 days of the contractor departing the contract. This substitution must be pre-vetted and able to pass through our background check by our Security Services unit. The incumbent must be able to obtain a public trust clearance.

c. Each request for approval of substitutions must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions. The request must also contain a complete resume for the proposed substitute and other information requested or needed by the contracting officer to evaluate the proposed substitution. The Contracting Officer and the Contracting Officer’s Representative shall evaluate the contractor's request, and the contracting officer shall promptly notify the contractor of his or her decision in writing.

d. If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming, or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the service order, the contract may be terminated by the contracting officer for default or for the convenience of the Government, as appropriate. If the Contracting Officer finds the contractor at fault for the condition, the contract price or profit/fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

The Key Personnel Positions under this contract are:

Key Personnel Positions Quantity Names Fire Pump Representative/Technician 1 TBD Sprinkler Technician 1 TBD Fire Alarm Technician 1 TBD Project Manager 1 TBD

H.2 CONTRACTOR’S EMPLOYEES IDENTIFICATION AND GOVERNMENT CONTRACTOR RELATIONS

a. All contractor personnel when attending meetings, sending emails, or participating on telephone calls shall identify themselves as contractor personnel. Identification in meetings and on Microsoft Teams shall be at the beginning of the call or meeting to allow government personnel to excuse contractors if appropriate.

b. Contractor personnel shall identify themselves with their company name in the signature block of emails.

c. Pursuant to MMAR 7.5, the contractor shall not perform any inherently governmental actions under this contract.

No contractor employee shall hold him or herself out to be a government employee, agent, or representative. No contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. No Employer-employee relationship exists of will exist under this Contract. Contractor’s employees shall not:

i. Be placed in a position where they are under the supervision, direction, or evaluation of a government employee.

ii. Be placed in a position of command, supervision, administration or control over Government personnel, or over personnel of other contractors under other GPO’s contracts or become a part of the Government organization.

iii. Be used in administration or supervision of Government procurement activities.

d. d. The services to be performed under this contract do not require the contractor of his employees to exercise personal judgment and discretion on behalf of the Government. Rather, contractor personnel will act and exercise personal judgment and discretion on behalf of the contractor.

H.3 INSURANCE

Neither GPO nor the US Government shall in any event be liable or responsible for any damage or injury to any person or property occasioned by the actions of the Contractor or Contractor’s employees in performing under this contract. The Contractor must maintain adequate insurance with the proper coverage limits, including general liability and professional liability insurances, and others if needed, during the term of this contract, insuring the contractor against any claims for injury or damage.

H.4 DISSEMINATIONOF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any Subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer and Contracting Officer’s Representative(s). Language similar to this provision shall be included in all subcontracts to this contract. This provision includes news releases: blogs, posts, and published papers.

H.5 NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

The Contractor shall provide written notice to the Contracting Officer within ten (10) calendar days of being suspended, debarred, or declared ineligible by any Department or other Federal Agency, or upon receipt of a notice of proposed debarment during the performance of this contract.

H.6 CONSENT TO SUBCONTRACTS (if applicable)

In accordance with Contract MMAR clause 52.244 2, Subcontracts, the Contracting Officer consents to award of subcontracts as proposed in the Contractor’s proposal, which resulted in the award of this Contract to the following firms for the products or services specified here:

Contractor Name Services to be Performed: TBD

The Contractor must request Contracting Officer consent and submit the information required by the aforementioned clause for any subcontracts requiring consent not listed here. If the Contractor has an approved contracting system, they must follow MMAR 52.244 2 requirements for a Contractor with an approved contracting system subsequent to providing evidence of their approved contracting system to the Contracting Officer.

Subcontract means any contract, as defined in FAR Subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract. It includes but is not limited to:

awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.

H.7 CONTRACTORS PERSONNELBUSINESS ETHICS AND CONDUCT

In accordance with MMAR 52.203 13, the Contractor shall exercise due diligence on personnel to be engaged under this contract.

H.8 CONFLICTS OF INTEREST

a. It is understood and agreed that some of the work required hereunder may place the Contractor, or its personnel or its subcontractors or their personnel (hereinafter referred to collectively as Contractor), in the position of having a potential personal or organizational conflict of interest (OCI), i.e., because of other activities or relationships with other persons, (1) the Contractor is unable or potentially unable to render impartial assistance or advice; or (2) the Contractor objectivity in performing the Contract is or might be impaired; or (3) the Contractor may receive an unfair competitive advantage; or (4) the Contractor may have a financial or other personal interest which would or potentially would impair his/her objectivity and/or from which he/she would improperly benefit. Further discussion of OCIs may be found in MMAR 9.5. The performance/actions of personnel under this Contract will be imputed to the Contractor (or subcontractor) by whom they are employed or retained, and the performance/actions of any subcontractor will be imputed to the Contractor, unless the Contractor, on a case-by-case basis, can demonstrate otherwise and satisfy the Contracting Officer that such imputation is unreasonable.

b. If it is discovered that the Contractor engaged in any activities which constitute a potential or actual conflict without having first obtained the Contracting Officer s approval to undertake such activities;

or if it is subsequently discovered that, notwithstanding the Contracting Officer s authorization to undertake the activity based on his/her initial determination that no significant potential conflict existed or appeared to exist, a conflict did, in fact exist or arise, restrictions, as permitted by MMAR 9.5, on the Contractor future activities may be placed unilaterally by the Contracting Officer for this contract or the Contracting Officer for such other contract as may be involved in the conflict, and other remedies (including termination of this contract for default, debarment or suspension, and those permitted by the clauses of this contract entitled Cancellation, Rescission and Recovery of Funds for Illegal or Improper Activity (MMAR 52.203 8) and Price or Fee Adjustment for Illegal or Improper Activity [MMAR 52.203 10]), may be taken by GPO.

H.9 RESTRICTIONSAGAINST DISCLOSURE

The Contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the Contractor in performance of the contract and designated by the Contracting Officer or Contracting Officer s Representative, in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor’s possession, to those employees needing such information to perform the work described herein, i.e., on a need to know basis. The Contractor agrees to immediately notify the Contracting Officer in writing in the event that the Contractor determines or has reason to suspect a breach of this requirement has occurred.

All Contractor staff working on any of the described tasks may, at Government request, be required to sign formal non-disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government information and documents.

The Contractor shall insert the substance of this special contract requirement, including this paragraph (c), in all subcontracts when requiring a restriction on the release of information developed or obtained in connection with the performance of the contract.

H.10 PROTECTIONOF PROPERTY

Contractor Responsibility. If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor’s performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged. The Contractor shall protect materials in his custody against the transportation, fire, theft, weather, and other hazards avoidance in the exercise of the “highest degree of care.”

H.11 STANDARDS OF CONDUCT

(a) When the Contractor is onsite at a federal building, the Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity.

Each employee or supervisor of the Contractor is expected to adhere to the rules associated with that federal building, and to adhere to standards of behavior that reflect credit on themselves, their employer, and the Federal Government.

(b) The Contractor shall be responsible for taking such disciplinary action, including suspension without pay or removal from the worksite, with respect to its employees, as may be necessary to enforce those standards.

(c) Where applicable, the requirements of this clause shall be expressly incorporated into subcontract(s) and shall be applicable to all Sub-Contractor employees who may perform services or work at the federal building and grounds of this contract.

H.12 COOPERATIONWITH OTHER ON-SITE CONTRACTORS

When the Government undertakes or awards other contracts for additional work at the facilities, the Contractor shall:

(a) Fully cooperate with the other Contractors and Government employees, and

(b) Carefully fit its own work to such other additional contracted work as may be directed by the

Contracting Officer's Representative (COR). The Contractor shall not commit or permit any act which shall interfere with the performance of work awarded to another Contractor or with the performance of other Government employees.

(c) In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor shall restore such disturbed work to a condition satisfactory to the COR and guarantee such restored work to the same extent as it was guaranteed under the applicable other contract.

H.13 WORK ON A GOVERNMENT INSTALLATION

In performing onsite work under this contract on a Government installation or in a Government building, the Contractor shall:

(a) Conform to the specific safety requirements established by the contract.

(b) Comply with the safety rules of the Government installation that concern related activities not directly addressed in this contract.

(c) Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel connected in any way with performance under this contract.

(d) Take such additional immediate precautions as the Contracting Officer or Contracting Officer's Representative (COR) may reasonably require for safety and accident prevention purposes.

(e) Conform to all required security requirements.

H.14 CONTRACTOR ACCESS AND SECURITY REQUIREMENTS FOR THIS CONTRACT

The…