Statement of Requirement Room 120B AV Modernization Project Attachment 1.pdf

STATEMENT OF REQUIREMENT

Audio Visual System Upgrade for Secure Conference Room Maxwell-Gunter Annex, Alabama

Building 892 Room 120B

1.0 Description of Services

The AFLCMC/GB has a requirement for a Contractor to provide labor and material to install a new full audio and visual system within Building 892 Conference Room 120B. This includes a new display, Audio Visual (AV) Bar, sound masking solution, and control processing. The Contractor must ensure ALL components are compatible and function with Microsoft TEAMs and other US government defined teleconference software on a secure network.

The contractor shall furnish all necessary equipment, labor, supervision, and materials specified in this Statement of Requirement (SOR). All work is to be performed in accordance with this specification.

2.0 Acronyms/Definitions

42 CES – Civil Engineering ADEM – Ala Dept. of

Environmental Mgt

AV – Audio Visual

BAS – Building Automation

System

BTUH – BTU per Hour CO – Contracting Officer

CPG – Comprehensive

Procurement Guide

CS – Contract Specialist GPM – Gallons per Minute

HWR – Hot Water Return HWS – Hot Water Supply KW – Kilowatts

SOR – Statement of

Requirement

TAB – Test, Adjust and

Balance

USDA – US Dept. of

Agriculture

3.0 Applicable Specifications/Standard/Related Studies

Applicable Publications, Laws, Regulations, etc.: All mechanical and electrical work accomplished shall conform to latest International Mechanical and SMACNA Code, and the newest National Electric

Code guidelines. Refrigerant handling work shall comply with EPA Regulation, Clean Air Act, Title V, 1990, Section 608 “Refrigerant Recycling Rule.” The contractor shall comply with NFPA and Unified

Facilities Criteria (UFC) 3-600-01, 8 Aug 2016, ASHRAE guidelines and all State and local ADEM codes.

3.1 Fire Regulations. The Contractor shall comply with aspects of the current editions of the US Army Corp of Engineers Engineering Manual 385-1-1, NFPA Standard 241, and Maxwell AFB Instruction 32-2005.”

3.2 Public Law 107-171: Farm Security and Rural Investment Act of 2002, 13 May 03.

http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act- 2002 also known as the “Farm Bill.”

3.3 Electrical installations shall be completed by a certified electrician in accordance with NFPA

70. Flexible power cords must not pass through walls, floors, doors, or ceilings. Any penetrations in walls and ceilings must be appropriately fire stopped. Ensure a facility assessment is completed to verify facility systems.

4.0 Scope of Work: The Contractor shall furnish all necessary equipment, labor, supervision, and materials specified in this SOR to provide and install a new full AV system in Building 892 Conference Room

120B. This includes a new display, AV Bar, sound masking solution, control processing, and cleaning up Conference Room 120B

4.1 Video System

4.1.1 The Contractor shall install a single 4K TV of at least 65” onto wall.

4.1.2 The Contractor shall ensure the TV is TAA compliant, and TV has all wireless components either removed or disabled.

4.1.3 The Contractor shall ensure the room’s power delivery systems have adequate power to support TV.

4.1.4 The Contractor shall ensure that the TV is appropriately mounted onto the wall with a 360 Swivel-TV Mount or similar solution to ensure clearance behind TV, and all cables are affixed to wall and neatly tucked away.

4.1.5 The Contractor shall test and ensure the TV functions appropriately with the AV

Bar and workstations specified by Gunter Annex’s local technicians.

4.2 AV Bar

4.2.1 The Contractor shall install TAA compliant AV Bar solution.

4.2.2 The Contractor shall mount AV Bar solution to wall.

4.2.3 The Contractor shall ensure AV Bar solution has an appropriate camera, sound, and mic capabilities to support Microsoft TEAMs.

4.2.4 The Contractor shall ensure camera of AV Bar solution has at least 120-degree

Field of Vision (FOV), 1080p resolution, and auto framing capabilities.

4.2.5 The Contractor shall ensure AV bar doesn’t store or transmit data across the designated USB port that will be connected to the workstation specified by Gunter

Annex’s local technicians, as this may be flagged on a secure network. This may result in a security incident occurring on a secure network.

4.2.6 The Contractor shall ensure sound configurations are appropriately tuned and configured for a secure room setup.

4.2.7 The Contractor shall ensure AV Bar is appropriately mounted onto wall, and all cables shall be affixed to wall and ground.

4.2.8 The Contractor shall ensure cabling is routed to the appropriate control system, and computers specified by Gunter Annex’s local technicians.

4.3 Sound Masking Solution

4.3.1 The Contractor shall install a complete sound masking solution around the perimeter of Room 120B with a dimension of 22ft Length X 10ft Wide.

4.3.2 The Contractor shall provide a Bill of Material ensuring that the components for the system being sourced are not from countries designated against within Trade

Agreement Act (TAA) compliance. (IE: China, North Korea, Russia, Belarus, Iran, Afghanistan, Burma, Iraq, Lebanon, Libya, Somalia, Syria, Venezuela, Yemen, Cuba and Eritrea) are all countries that the US government restricts the procurement of computer and electrical components from, due to strict security requirements set by the TAA.

4.3.3 The Contractor shall ensure sound masking solution has adequate power delivery requirements within room 120B and equipment must be properly grounded to prevent damage.

4.3.4 The Contract shall ensure that cabling for the sound masking solution is shielded to prevent Electromagnetic Interference (EMI), as the solution will be in proximity to a secure room.

4.3.5 The Contractor shall calibrate sound masking solution to produce a masking sound level within the range of 45-48 (A-Weighted Decibels) at ear height in room 120B.

Additionally, the Contractor shall ensure that solution meets a Speech Privacy

Index of 85.

4.3.6 The Contractor shall perform live-testing and auditing of the system to ensure that the outlined specifications are met.

4.3.7 The Contractor shall ensure sound masking solution has a high-quality, heavy duty toggle switch or button with a clear on and off indicator and ensure the solution can be easily turned on and off.

4.4 Control Processing

4.4.1 The Contractor shall install two control panels that must be an all-wired solution with a neatly cabled appearance.

4.4.2 The Contractor will coordinate with Gunter Annex’s local technicians to determine the installation location for the two control panels.

4.4.3 The Contractor shall provide an intuitive and secure control for switching HDMI inputs between TV, AV Bar, and computers specified by Gunter Annex’s local technicians.

4.4.4 The Contractor shall ensure the control mechanisms can control sound of both the

TV and AV Bar.

4.4.5 The Contractor shall ensure the control mechanisms can control both the camera and mic of the AV Bar.

4.4.6 The Contractor shall be required to coordinate the testing of both control panels with Gunter Annex’s local technicians. This will ensure both control panels are configured for the video system, and AV Bar.

4.5 Programming

4.5.1 The Contractor shall ensure programming will be easy to use and approved by the end user

4.6 Network and Connectivity

4.6.1 The Contractor is not responsible for any network connections. The Gunter

Network Control Center shall provide and manage any Government network connections. Computers will be provided by the Air Force to users of the AV

System and Contractor would only be responsible to ensure there is a way to connect the computer to the system.

4.6.2 All physical cables must be plenum rated and neatly installed, as well as adhering to Federal and Military Cabling standards. All required cable specifications must be provided by the Contractor in writing.

4.7 Furniture and Room Layout

4.7.1 Room 120B has an estimated dimensions of 22 ft Length by 10 ft Width.,

4.7.2 Room 120B has a current floor plan as shown below:

4.7.3 The Contractor must ensure that new proposed floor design is followed as shown below:

4.7.4 The Contractor will not be responsible for the furniture procurement stated in the new design layout; this will be the Café Desk and Conference Desk that will be acquired by Gunter AFB. The proposed dimensions of the Conference Desk will be

6ft Length by 3ft Width, and Café Desk will be 3ft Length by 2ft Width.

4.7.5 The Contractor will not be responsible for the movement of the safes. Gunter AFB will be coordinating its updated placement in the new proposed floor design.

4.7.6 The Contractor shall be responsible for ensuring all cables wired from all related components from the AV Bar, Video System, and specified local workstations are in a neatly organized fashion. This will include wiring HDMI inputs, power cables, and USB cables.

4.8 DELIVERY REQUIREMENTS

4.8.1 The Contractor shall turn Building 892 Room 120B over to Gunter Annex technicians for daily support after the complete and successful testing of the complete solution.

4.8.2 All built-in documentation for the complete solution must be provided by the

Contractor, which will include design documents, configuration files, diagrams, and troubleshooting documents.

4.9 TRAINING REQUIREMENTS

4.9.1 The Contractor shall provide training to cover the operations and maintenance of the new and complete AV solution.

4.10 CABLE CLEAN UP

4.10.1 The Contractor shall be required to follow explicit instructions regarding the placement and configuration of the RED ethernet cables currently ran in room 120B.

4.10.1.1 The current configuration of the RED ethernet cables is not of a neat and secure appearance within Room 120B, and the Contractor shall be required to re-secure and affix the RED ethernet cables per Gunter Annex’s local technician instructions.

4.10.1.2 RED ethernet cables require being visible, and Contractor will need to ensure that materials being utilized to re-secure and affix RED ethernet cables do not hide or displace them from being visible.

4.10.1.3 The Contractor shall utilize new RED CAT6 ethernet cables, if any

RED ethernet cables require replacement due to age or pre-existing damages.

4.10.1.4 The Contractor shall utilize clear piping to re-secure and affix RED ethernet cabling to wall and ceiling within Room 120B.

4.10.2 Installation of Sound Dampening Materials

4.10.2.1 The Contractor shall be required to install and affix sound dampening materials on the walls within Room 120B, which has a dimension of 22 Length by 10 Width.

4.10.2.2 The Contractor shall utilize a color scheme of a white or gray appearance for the sound dampening materials.

4.10.2.3 The Contractor shall be required to install appropriate fixtures and sound dampening materials to provide coverage for Room 120B’s door.

This will ensure that all four sides of the door remain sealed and will prevent sound from leaking from the room.

4.10.2.4 The Contractor shall test and ensure sound dampening materials minimize sound leakage from Room 120B. This will include utilizing a spectrum analyzer testing for the ranges of 300 HZ to 3KHZ, which are the standard ranges for human speech.

5.0 Installation

The place of performance is Building 892, Maxwell-Gunter Annex, Alabama.

5.1 Services shall be conducted in conformity with applicable regulations to contribute maximum satisfaction to responsible base offices. Services shall be made with minimum divergence from schedules once established. All services shall be provided with minimum disturbance and maximum protection property.

5.1.1 The Contractor must within 24 hours of notice that a delay will be incurred notify the contract specialist/contracting officer in writing. This letter must identify why there will be a delay and how long. Also, the Contractor shall take any actions in his control to prevent delays from occurring.

5.2 Supervision: Contractor must always ensure competent supervision, whenever work is in progress. Contractor is responsible for scheduling and coordinating various trade activities.

Contractor is also responsible for assuring that all work accomplished, and materials used are in accordance with industry standards.

5.3 Access: The contract specialist/contracting officer/customer shall always have access to the contractor’s equipment, materials, supplies, assigned areas and sites of operation for inspection purposes.

5.4 Hours of Operation: The contractor will be able to accomplish this work between the hours of

7:00 AM and 5:00 PM. The contractor will not normally be permitted to work on weekends or on the following legal holidays (or the day the Federal Government observes these holidays) unless he has coordinated such work with the contractor representative at least seventy-two

(72) hours in advance:

a. NewYear’s Day b. Martin Luther King, Jr’s Birthday

c. Washington’s Birthday d. Memorial Day

e. Independence Day f. Juneteenth Independence Day

g. LaborDay h. Columbus Day

i. Veteran’s Day j. Thanksgiving Day

k. Christmas Day

If interruption of any building utility services such as but not limited to the following, chilled water, electrical power, domestic water, fire protection water supply, or communications etc.

are required, the contractor shall perform the work after 5:00 PM and before 7:00AM on weekdays or normal work week hours during the weekend. The contractor shall coordinate the interruption of the utilities 30 days in advance with both COR and User.

5.5 Ground Fault Circuit Interrupters: Whenever Contractor uses portable electrical tools or equipment in an outside location where operator will be in contact with a grounded surface or in an interior wet location where floor is conductive such as concrete, Contractor must provide and use a portable ground fault circuit interrupter (GFCI). This shall apply wherever electric power is supplied through government-owned facilities. Contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

5.6 Communications Cabling Protection: Contractor shall protect all communications cabling while working and if damage is caused by the contractor than the contractor shall replace the damaged communications cabling with same or for internal cable base standard CAT6 cable.

All CAT6 cables must be home run to communications room. Copper tie cables must be replaced with same. Fiber optic cables must be a continuous strand with no splices. All communications cabling must be wired to the T568B standard.

5.7 Fire Regulations: Contractor shall comply with all aspects of The National Fire Protection

Association (NFPA) Standard 241, "Standard for Safeguarding Construction, Alteration, and Demolition Operations," current edition, and United Facilities Criteria (UFC) 3-600-01, “Fire Protection Engineering for Facilities,” current edition.

6.0 STANDARD WARRANTY: The contractor shall provide any Original Equipment Manufacturer

(OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government.

7.1 Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

7.2 Prior to project acceptance, the contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment and software.

8.0 WARRANTY OF SERVICES: The contractor shall correctly reperform any substandard services without further cost to the Government no later than 1 year. The contractor warrants that the installation services provided conformed to the SOR.

9.0 GENERAL INFORMATION: Items must be brand new. Refurbished items are not authorized.