Combo Solicitation AV B892 120B.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 S. LeMay Plaza, Bldg. 804, Maxwell AFB, AL requires the procurement of Audio/Visual (A/V) Equipment in accordance with (IAW) the Statement of Requirements paragraphs 4.1.1- 4.5.1 (SOR) (see Attachment 1) for the Air Force Life Cycle Management Center (AFLCMC) at Maxwell-Gunter Annex AFB, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in part 12 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2XTRA6075A001 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated clauses and provisions (see Attachment #2) are those in effect in the Federal Acquisition Circular (FAC) 2026-01, Defense Publication Notice (DPN) 20251110 and Department of the Air Force Acquisition Circular (DAFAC) 11/10/2025.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: 334310; Size Standard: 750 EMP

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL

NOT BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL

BE ACCEPTED.

3. CONTRACTOR MUST BE CLEARED ON THE COMMERCIAL AND

GOVERNMENT ENTITY PROGRAM.

4. THIS REQUIREMENT WILL BE SOLICITED AS 100% SMALL

BUSINESS SET -ASIDE. THIS REQUIREMENT IS RESTRICTED TO

SMALL BUSINESSES.

5. THE CONTRACTOR MUST POSSESS AT A MINIMUM A FAVOURABLY

ADJUDICATED TIER 3 (SECRET) CLEARANCE AND AN APPROPRIATE

FACILITY SECURITY CLEARANCE LETTER AT A MINIMUM OF

SECRET.

6. THIS SOLICITATION CONTAINS A DD FORM 254, DOD CONTRACT

SECURITY CLASSIFCATION SPECIFICAITON.

NATURE OF ACQUISITON

AFLCMC requires the procurement of AV Equipment and installation for a new full audio and visual system within Building 892 Conference Room 120B IAW the Statement of Requirement para 4.1.1- 4.5.1.

This includes a new display, Audio Visual (AV) Bar, sound masking solution, and control processing.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide all personnel, equipment, supplies, transportation, and supervision to provide the following items:

CLIN Description of Requirement Qty

AV Equipment Upgrade Bldg. 892 Room 120B (IAW) the (SOR) (see Attachment 1, SOR para 4.1.1-4.5.1)

1 EA

Installation IAW the SOR (see Attachment 1, SOR para 4.10.2.1, - 4.10.2.4, 5.1. 5.5, 5.6)

1 EA

DELIVERY INFORMATION

Air Force Life Cycle Management 490 East Moore Drive Bldg. 892 Room 120B Maxwell/Gunter Annex, AFB, AL 36114

QUOTATION PREPARATION INSTRUCTIONS

1. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award.

Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with RFO 52.212-1(c). Multiple offers will not be accepted under this Request for Quotation nor will multiple awards be considered.

3. SITE VISIT: A site visit is scheduled for the AFLCMC, Bldg 892 Room 120B, 490 East Moore Drive, Maxwell-Gunter Annex AFB, AL 36114 on Monday 27, April 2026, at 10:00 AM Central Standard time (CST). Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 08:50 AM CST to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Thursday, 23 April 2026, at 3:00 PM CST. In addition to the attendee’s name (as reflected on their driver’s license), include title and a telephone number for each individual.

Submit the requested information to Mr. John Dixon at john.dixon.21@us.af.mil and Mr. Willie Stallings at willie.stallings@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFQ, the specification, or related documents. All pertinent questions shall be submitted by e-mail 28 April 2026 at 12:00 PM CST.

mailto:john.dixon.21@us.af.mil

4. THE OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

Description Days after Contract Product Ordering Product Delivery Installation Total # of Days to Contract Completion

The offeror must submit dated quote on company letterhead with unit prices and extended prices in response to this solicitation.

a. Technical Acceptability: The offeror shall provide manufacturer specifications, literature or brochures that clearly meet the requirements as outlined in the attached Statement of Requirements (SOR) Paragraphs (4.1.1-4.5.1).

b. PROJECT MILESTONE PLAN (PMP): The offeror shall provide a PMP that establishes a timeline from issuance of the contract to the location identified in this solicitation. The exact format and content of the PMP is at the offeror’s discretion, but it shall be expressed in terms of “days after contract” and include, at a minimum, a timeline for:

c. Price: The offeror must submit a dated quote with unit prices and extended prices in response to this solicitation.

Representations and Certifications:

i. IAW 52.204-7, the offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. As part of the SAM registration process, the Government collects information, as described in paragraphs

(b) through (d) of this provision, that is necessary to identify the Offeror and for the Offeror to be awarded Federal Government contracts. To register in SAM, go to https://www.sam.gov.

ii. Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW R-DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the R-DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

d. Interested parties capable of providing the requirement must include discount terms, tax identification number, cage code, and Unique Entity Identifier (UEI).

5. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both the Contract Specialist, Mr. John Dixon at john.dixon.21@us.af.mil and the Contracting Officer, Willie Stallings at willie.stallings@us.af.mil . All responses shall be received NLT 12:00 PM CST on 1 May 2026.

Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

https://www.sam.gov/ http://www.sam.gov/ mailto:willie.stallings@us.af.mil

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 12, Acquisition of Commercial Products and Commercial Services. Award will be based on technical acceptability and price. For quotes determined technically acceptable, a best value selection will be based on price.

Technical Acceptability: Initially, the Government shall evaluate each offer’s quote, as it pertains to the following subfactor, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements)

Manufacturer Specifications: The offeror provided manufacturer specifications, literature or brochures will be evaluated for completeness to ensure the requirements as outlined in the attached SOR paragraphs 4.1.1-4.5.1 have clearly been met.

1. Price. IAW RFO 15.404-1(b) The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price including but not limited to: comparison of proposed prices, comparison of proposed prices to historical prices paid, comparison with competitive published price lists; comparison of proposed prices with prices obtained through market research for the same or similar items or any other reasonable basis.

ATTACHMENTS (2):

Attachment #1 – Statement of Requirements (SOR) Attachment #2 – Contract Clauses and Provisions