Standardized PWS Overarching Base Ops PWS (OPORD Annex A)- FLW Solid Waste (Reviewed) rev 0.5.pdf

Solid Waste and Recycling Services FLW Performance Work Statement

PWS rev 0.5

Performance Work Statement (PWS)

Base Operations

(Solid Waste and Recycling Services)

Fort Leonard Wood

26 Sept 2023

Table of Contents

1 Introduction

1.1 Background

1.2 Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

2 Requirements

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services

2.1.7 Contract Administration and management

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.2.2 General Fund Enterprise Business System (GFEBS)

2.3 As-Builts and Geospatial Information System (GIS)

2.3.1 Maintain As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.1.6 Key Control

2.5.1.6.3 Lock Combinations

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.6 Job Order Contract (JOC) Quality Assurance (QA)/lnspection Support

2.6.1 Project Support

3 Performance Requirements and Standards

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Transition (Phase In/Phase Out)

3.2.1 Phase Out

3.2.2 Phase In

3.3 Contractor Manpower Reporting Application (CMRA) replaced by System for Award Management

3.3.1 Reporting Labor Hours

4 Performance Requirements Summary (PRS) Matrix

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5 Common Levels of Service (CLS)

6 Deliverables

7 Related Documents

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives, Publications

7.3 Technical Exhibit (TE). Technical Exhibits are included as separate attachments, designated as follows:

7.3.1 Technical Exhibit 1 – Performance Requirements Summary

7.3.2 Technical Exhibit 2 – Trash Container Size by Location

7.3.3 Technical Exhibit 3 – Container Type by Location

7.3.4 Technical Exhibit 4 - Inventory – Collectrion - Wash Schedule

7.3.5 Technical Exhibit 5 – Workload Data for Trash/Recyclables/Other

7.3.6 Technical Exhibit 6 – Collection Requirements LORA (Lake Ozark Recreational Area)

7.3.7 Technical Exhibit 7 – Recycle Center GFE

7.4 Government-Furnished Material

7.4.1 Facilities:

7.4.2 Utilities

7.4.3 Government Furnished Equipment (GFE)

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor-Furnished Material and Responsibilities. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract

7.5.2 Contractor-Furnished Items

7.5.3 Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

8 Revision History

1 Introduction This is a non-personal services contract to provide Solid Waste and Recycling Services. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Background.

Refuse services are required on every Army Installation. This PWS outlines the current requirements at Fort Leonard Wood, Missouri.

1.2 Objectives.

The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents. The Contractor shall perform solid waste services to the standards in this contract and in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results- oriented.

The Contractor shall determine the best and most cost effective ways to fulfill Solid Waste and Recycle Services and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions.

N/A

1.4 Facility Access.

The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow.

1.6 Drainage.

1.7 Restoration of Landscape Damage.

1.8 Dust Suppression.

2 Requirements

2.1 Description of Services

2.1.1 Non-Personal Services

The personnel rendering the services are not subject either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.2 General Information

2.1.2.1 Period of Performance (PoP).

The PoP consists of one (1) base period of six months and four (4) option years each of twelve months. The PoP is as follows:

Base Period 26 September 2023 – 25 March 2024 Option Period I 26 March 2024 – 25 March 2025 Option Period II 26 March 2025 – 25 March 2026 Option Period III 26 March 2026 – 25 March 2027 Option Period IV 26 March 2027 – 25 March 2028 Phase Out Period 26 March 2028 – 25 April 2028

2.1.3 Place of Performance and Hours of Operation

2.1.3.1 Place of Performance

The work to be performed under this contract will be performed at the locations listed in Technical Exhibits (TE) 2 through 6.

2.1.3.2 Hours of Operation.

The Government's regular (normal) hours are from 0700 - 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

2.1.4 Federal Holidays.

The Contractor's performance shall not be required on the Federal public holidays listed below.

Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C.

6103). The contractor shall submit to the COR an alternate schedule not later than (NLT) ten

(10) business days prior to the holiday for those sites that will be affected by the following federal holidays:

New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

2.1.4.1 The Contractor shall provide personnel support within four (4) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within four (4) hours.

The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services.

This PWS requires the contractor to provide emergency services to the government IAW PWS Attachment 1 – Solid Waste Management paragraph 2.7.6.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The. Contractor shall be responsible for the emergency medical treatment services for

Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer's Representative (COR).

The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer's Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority.

A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3 The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America

(USA).

2.1.8 COR/ACOR Functions.

The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC).

Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a QCP that is acceptable to and approved by the KO. The Contractor shall provide a Quality Control Plan (QCP) with their proposal. Changes to the Contractor's QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 Use both the JAM and SPM modules within the Procurement Integrated Enterprise Environment (PIEE) suite of tools located at https://piee.eb.mil/piee-landing shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management.

The contractor shall provide a plan for management of subcontractors to include details of requirements flow to subcontractors. This plan will be submitted to the KO with proposal, or at subcontract change, when applicable.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain a (insert the level of security clearance required) at time of the contract start date and for the life of the contract. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language. Submit resumes and organization chart (to include contact information) with proposal, and replacements within 5 business days, to the KO.

2.1.11.1.2 N/A

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel's conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). N/A – included in contract provisions.

2.1.11.1.9 Screening and vetting personnel records. (1) A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. The FBI permits the use of NCIC III for vetting visitors to ensure the security of military installations

2.1.12 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within three (3) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management.

2.2.1 Coordination.

2.2.2 General Fund Enterprise Business System (GFEBS).

N/A

2.2.2.1 GFEBS Certification.

N/A

2.2.2.2 Preventive Maintenance Orders (PMO).

N/A

2.2.2.3 Operations Work Orders (OWO).

N/A

2.2.2.4 GFEBS Support.

N/A

2.2.2.4.1 Database Tasks/Requirements. N/A

2.3 As-Builts and Geospatial Information System (GIS)

N/A

2.3.1 Maintain As-Builts.

N/A

2.3.1.1 Support.

2.3.1.2 Training.

2.3.2 Real Property Records Updates.

N/A

2.3.3 GIS.

N/A

2.3.4 GIS Support Services.

N/A

2.3.5 GIS Files.

N/A

2.3.6 Other Documents.

2.4 Historic Property or Archaeological Site.

Historic properties and archaeological sites are subject to the provisions of the National Historic Preservation Act (NHPA). The Contractor shall maintain the historic properties on the installation IAW the NHPA, 54 United States Code (U.S.C) § 300101, National Preservation; 36 Code of Federal Regulations (CFR) Part 800, Advisory Council on Historic Preservation; and United Facilities Guide Specifications (UFGS). The Contractor shall comply with all applicable Federal historical structure and archeological laws. Location maps can be found at the local DPW.

2.4.1 Repair and Replacement.

The Contractor shall report damages to the COR/ACOR within two (2) hours. The Contractor shall repair or replace parts with products similar in appearance to the original. Repairs, renovation, or replacement to historic buildings must be approved by the KO. The Contractor shall coordinate work through the Cultural Resources Manager. The Contractor shall comply with the appropriate provisions and stipulations of the Secretary of Interior's "Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings" (Revised 1983). Location maps are available at the DPW.

2.5 Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractors' employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators.

Contractor's personnel, whose tasks involve operation of any vehicles, shall possess a valid driver's license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Contractor Vehicle Registration.

The Contractor shall register all Contractor- owned or operated vehicles and trailers operating on the installation within twenty (20) working days of contract start date. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.5 Physical Security.

The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded by email to the

COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials in support of Refuse Services. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

Any space required by the Contractor for office or administrative purposes aside from the Recycle Center must be acquired off the installation.

2.5.1.6 Key Control.

The COR/ACOR will provide the Contractor with a set of keys to areas not open and accessible. The Contractor shall establish and implement methods to ensure keys are not used by unauthorized persons. The Contractor shall develop procedures covering key control in the Quality Control Plan.

The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR/ACOR.

All references to keys include key cards.

2.5.1.6.1 Lost keys shall immediately be reported by written correspondence to the COR/ACOR. In the event keys (other than master keys) are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be at no additional cost to the Government. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the Contractor’s expense.

2.5.1.6.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

2.5.1.6.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel no longer require access.

2.5.2 Security Training.

2.5.2.1 iWATCH Training.

Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or KO.

2.5.2.2 The OPSEC Plan and User Agreement:

The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

2.5.2.2.1 OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual - OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

2.5.2.2.2 The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

2.5.2.2.3 Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training

2.5.2.2.4 Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

2.5.2.3 Antiterrorism (AT) Level I Training.

All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

2.5.2.3.1 The Installation AT Office or a certified Level II trained ATO will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation. Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

2.5.2.4 Access and General Protection/Security Policy Procedures.

FLW Automated Installation Entry (AIE) Pass Transition. The included instructions/form for requesting a Ft. Leonard Wood AIE pass supersede those previously communicated. The AIE pass form (see attached) has been revised for applicants to provide citizenship status, Foreign Nationals

2.5.2.4.1 Alien Registration/Passport number and Country of Birth information. An electronic copy of the spreadsheet will be sent via email for your use. As with the previous version, all information must be typed; handwritten and incomplete requests will not be processed. Once completed, submit the form to your sponsor via email or US mail. Your sponsor will add the FPCON level, days, and times for entry and will forward it to the Visitor Control Center (VCC) for background screening and pass processing. The sponsor will send it via encrypted email to this address: usarmy.leonardwood.usag.list.des-physec-vcc@mail.mil. VCC personnel will notify sponsors when background screenings are completed, and passes are ready for pickup. Sponsors will then notify you that your pass is ready for pick up at the VCC.

You will need bring a valid picture ID and turn in Mobilisa passes, as they will no longer be authorized. As a reminder, the Mobilisa pass application portal is no longer used. Regardless of the expiration date of an existing Mobilisa pass, ALL pass holders are required to get the new AIE pass. Person(s) that do not submit for the new AIE pass may experience delays entering FLW.

2.5.2.4.2 If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

2.5.3 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.5.3.1 Safety Plan.

The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) calendar days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.5.3.2 Occupational Safety and Health.

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.4.1 The Contractor shall ensure all Contractor's employees and associated subcontractors are certified or licensed in the specific areas required by the State of (Missouri). The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed by email with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

2.5.5 Environmental Requirements.

2.5.5.1 Green Procurement.

Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA's Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), within thirty

(30) calendar days upon completion of the base year and each option year.

2.5.5.3 Environmental Compliance.

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials within ten (10) calendar days of contract award, and for changes, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.5.5.4 Spill Plan.

The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO by email in electronic format as part of their proposal IAW Spill Prevention Control and Countermeasure Plan.

2.5.6 Contingency Plans.

2.5.6.1 General.

The Contractor shall establish, maintain, and implement contingency plans for mobilization, disaster, and labor dispute contingencies. The plans shall assume no Government support to the Contractor workforce. The Contractor shall, within thirty (30) days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the Contractor's organization. The DCC shall participate and coordinate with the installation contingency and mobilization planning activities.

The DCC shall participate in the installation mobilization planning and execution conferences; and shall modify and maintain appropriate Contractor contingency plans to compliment or enhance corresponding installation plans. The Contractor shall submit all plans to the KO for approval within thirty (30) days of contract award in electronic format, changes within thirty (30) calendar days of changes.

2.5.6.2 Mobilization Contingency Plan.

This plan shall establish procedures, personnel, and means of maintaining or expanding performance of all PWS requirements in the event of rapid deployment or sudden build-up of military forces. The Contractor shall submit by email to the KO a Mobilization Contingency Plan within (30) days of contract award in electronic copy.

2.5.6.3 Disaster Contingency Plan.

This plan shall establish procedures, identify personnel, document essential PWS disaster services and identify the means of maintaining essential PWS services during disasters. Disaster means natural disaster (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack or other special circumstances identified by the Government. The Contractor shall submit to the KO by email a Disaster Contingency Plan within thirty (30) days of contract award in electronic copy.

2.5.6.4 Dispute Contingency Plan.

This plan shall establish procedures and identify responsible personnel to provide the services below, with no interruption in the event of a labor dispute:

a. Identify and address critical Preventive Maintenance and inspection tasks,

b. Maintain electrical emergency generators, and

c. Process and execute emergency and urgent service and work orders.

The plan shall establish procedures and time frame to secure replacement personnel in the event of a strike; and shall also record the Contractor's experience with and establish Contractor procedures for collective bargaining. The Contractor shall submit a Labor Contingency Plan NLT contract start date to the KO in electronic format by email.

2.5.6.5 Plan Updates.

The Contractor shall update these plans as changes occur and shall submit a copy of the proposed plan to the KO for approval at least thirty (30) days prior to the proposed effective date of the updated plan.

2.6 Job Order Contract (JOC) Quality Assurance (QA)/lnspection Support.

N/A

2.6.1 Project Support.

3 Performance Requirements and Standards.

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Damage Caused by Contractor.

Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR by email or phone within one business day and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod.

The Contractor shall maintain all turf repair work to ensure successful growth.

3.1.1.2 Damage Report.

The Contractor shall submit a monthly damage report to the COR/ACOR by the last day of the month in electronic format by email that annotates the damage, corrective action, and date.

3.2 Transition (Phase In/Phase Out).

The Contractor shall prepare and submit a Phase In/Phase Out Plan to be implemented by the Contractor. The Contractor shall have key personnel on board, during the thirty (30) day transition period. The plan shall specify a training program and a date for transferring responsibilities for the work and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

3.2.1 Phase Out

3.2.1.1 Inventory / Reconciliation of GFP

3.2.1.2 Restoration of GFP to serviceable condition

3.2.1.3 DPW Inspection to ensure services completed through end of Phase Out

3.2.1.4 Key Turn In

3.2.1.5 Removal of contractor owned material/property

3.2.2 Phase In

3.2.2.1 Inventory / Reconciliation and acceptance of GFP

3.2.2.2 Access to installation

3.2.2.3 Key Acceptance/Assignment

3.2.2.4 Establishment of contractor owned material/property

3.2.2.5 DPW inspection of initial services

3.3 Contractor Manpower Reporting Application (CMRA) replaced by System for Award

Management.

3.3.1 Reporting Labor Hours.

In accordance with the memorandum “Under Secretary of Defense for Acquisition & Sustainment and Assistant Secretary of Defense for Manpower and Reserve Affairs memorandum, “Revised Department of Defense Contractor Manpower Reporting Initiative,” dated October 16, 2019” , Department of Defense (DoD) contractors will begin reporting FY 2020 manpower data under applicable service contracts in the Service Contract Reporting (SCR) section of the System for Award Management (SAM) (http://sam.gov) to support the requirements of title 10, U.S.C, section 235 and 2330a. The former DoD Enterprise Contractor Manpower Reporting Application was retired June 2020, in preparation for this transition to SAM

The required information includes the following:

a. Names of the KO and COR;

b. Contract number, including task and delivery order number;

c. Beginning and ending dates covered by reporting period;

d. Contractor's name, address, phone number, e-mail address, identity of

Contractor employee entering data;

e. Estimated direct labor hours (including subcontractors);

f. Estimated direct labor dollars paid this reporting period

(including subcontractors);

g. Total payments (including subcontractors);

h. Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each subcontractor if different);

i. Estimated data collection cost;

j. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (RA) (the Army RA is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

k. Locations where Contractor and subcontractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

I. Presence of deployment or contingency contract language; and

m. Number of Contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost incurred to comply with this reporting requirement.

Reporting period shall be the PoP not to exceed twelve (12) months ending twenty six (26) September of each Government FY and must be reported by 31 October of each calendar year. The Contractor shall use a direct data transfer to the database server or fill in the fields on the website. The direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The Contractor shall report the required information to the SAM website.

The COR/ACOR is responsible for verifying that the Contractor has reported the required data.

4 Performance Requirements Summary (PRS) Matrix.

PRS Matrix is found in attachment TE1 - PRS

4.1 Quality Assurance.

The Government will evaluate the Contractor's performance under the contract IAW the Government's Quality Assurance Surveillance Plan (QASP). QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation.

The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor's performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

4.2 Quality Control Plan (QCP).

Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor's QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each CLS service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor's inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor's inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall develop, maintain, and submit a QCP to the KO for approval and with the contractor proposal by email in electronic format. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

5 Common Levels of Service (CLS).

The Contractor shall provide overall management, supervision, personnel, labor, generalized or specialized equipment necessary to maintain, repair, operate, and perform all the CLS functions of the Base Operations specified below. This shall be done IAW all the terms, conditions, general and special provisions, specifications, drawings, attachments, and exhibits contained herein or incorporated by reference.

The Contractor shall ensure that all work meets or exceeds the specifications for the listed CLS.

CLS Service Title Attachment No 403 Solid Waste Management (IMCOM

OPORD 18-011 Annex A) PWS Attachment 1 – Solid Waste Management FLW

6 Deliverables.

DELIVERABLE FREQUENCY #OF COPIES MEDIUM/FORMAT DISTRIBUTION

A001 - (PWS, para. 2.1.6.1) Accident Requiring Emergency Medical Treatment

Immediate. Not later than two

(2) hours after the incident N/A Email or Telephone KO or

COR/ACOR

A002 - (PWS, para. 2.1.9) Quality Control Plan

Initial: with Proposal

Updates: Five (5) business days before implementation, all QCP updates shall be accepted by the KO

1 Electronic Copy MS Word / PDF KO

A003 - (PWS, para.2.1.10) Subcontract Management Plan (If applicable)

Submit with proposal or at subcontract change, when applicable

1 Electronic Copy MS Word KO

A004 - (PWS, para. 2.1.11.1) Key Personnel - Provide name of Program Manager

Submit with proposal resumes and organization chart (to include contact info) for initial and within five (5) business days for replacements

1 Electronic Copy MS Word KO

A005 - (PWS, para. 2.5.1.5) Physical Security Checklist or Log (Only applicable to GFP and Facilities)

Submit NLT the 10th of each month following the month of surveillance

1 Electronic Copy Army Standard Form (SF) 701 Activity Security Checklist

COR/ACOR

A006 - Key Control (para.

2.5.1.6), Lost (para. 2.5.1.6.1)

Immediately report any occurrences 1 Electronic Copy

Immediate personal contact by phone call followed up by written correspondence

COR/ACOR

A007 - (PWS, para. 2.5.4.1) Training Completion Certificates – State/EPA Licenses

(PWS, para. 2.5.2.2.3) OPSEC training

(PWS, para 2.5.2.3) AntiTerror Training

2.5.4.1 – Certificates filed NLT twenty-four (24) hours prior to employees commencing performance.

2.5.2.2.3 and 2.5.2.3.1 – Training completed within 30 days of start work, training roster to COR within 5 business days of training completion

2.5.4.1 – 1 Copy of Certificate

2.5.2.2.3 and

2.5.2.3.1 – Training Roster

PDF COR/ACOR

A008 - (PWS, para. 2.5.3.1) Safety Plan

Review and Acceptance:

During phase in and within 10 calendar days of commencement of work Revisions: five (5) calendar days prior to effective date of change

1 Electronic Copy MSWord / PDF COR/ACOR

A009 - (PWS, para. 2.5.5.3 and 7.5.2.5) Safety Data Sheets (SDS) for approval on all materials

Submit for approval within ten

(10) days of contract award

Changes submit five (5) days before delivery of the material

1 Electronic Copy of each sheet

.PDF

See FAR 52.223-3 Hazardous Material Identification and Material Safety Data

COR/ACOR

A010 - (PWS, para. 2.5.5.2 and 2.5.5.3) Environmental Compliance, All environmental and hazardous material records

2.5.5.2 Annual report of

recovered material

2.5.5.3 Beginning of the next

duty day after the Government's request to view the records

2.5.5.2 – within thirty

(30) calendar days end of option year

2.5.5.3 Make

records available

PDF COR/ACOR

A011 - (PWS, para. 3.1.1.1.2) Damage Report Last day of the month 1 Electronic Copy .PDF with digital signature COR/ACOR

A012 - (PWS, para. 2.5.5.4) Spill Plan Submit with proposal 1 Electronic Copy PDF with digital signature KO

A013 - Alternate Holiday Schedule

NLT 10 business days prior to the holiday 1 Electronic Copy MSWord / PDF COR

A014 - (PWS, para. 3.2) Transition - Phase In/Phase Out

Provided with contract proposal 1 Electronic Copy PDF with digital signature KO

A015 - (PWS, para. 3.3.1) System for Award Management (replaces CMRA)

Annually NLT October 31, or IAW requirements at cmra.army.mil

Online Entry Via website IAW requirements at https://sam.gov

COR/ACOR

A016 - (PWS, para. 2.5.1.3) Contractor Vehicles Registration

Within (20) working days of contract start date, insurance presented upon application of vehicle registration

1 Electronic Copy By making application

Vehicle Registration Section of the Provost Marshal's Office and

COR/ACOR

A017 - (PWS, para. 2.5.6.4 & 2.5.6.5) Dispute Contingency Plan

Original - Submit NLT contract start date

Updates at least 30 calendar days before proposed effective date

1 Electronic Copy Electronic KO

A018 - (PWS, para. 2.5.6.2 & 2.5.6.5) Mobilization Plan

Original – within 30 calendar days of contract award

Updates at least 30 calendar days before proposed effective date

1 Electronic copy PDF KO

A019 – (PWS, para. 2.5.6.3 & 2.5.6.5) Disaster Contingency Plan

Original – within 30 calendar days of contract award

Updates at least 30 calendar days before proposed effective date

1 Electronic Copy PDF COR/ACOR

A020 – (PWS Atch 1, para.

2.8.2) Work Control, Records, and Reports Plan

Original NLT ten (10) business days after contract start

Modifications NLT seven (7) business days prior to implementation

1 Electronic Copy PDF KO

A021 – (PWS Atch 1, para.

3.6.3) Maintenance Plan

Within fifteen (15) business days of contract award 1 Electronic Copy PDF KO

7 Related Documents.

(This section includes definitions and acronyms; applicable directives and publications; TEs;…