SSP25_026 PRO LICENSE BUNDLE.pdf

USM SSP 25_026 Notice of Proposed Sole Source Purchase of Body Camera Licnese Bundle.

http://www.ms.gov/dfa/contract_bid_search/Bid

RFx: 3150006363

Comments/objections will be received as required per Section 31-7-13 (C) of the Mississippi Code until

8:00 a.m. (Central Time) on July 7, 2025.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice to:

Jacob Cochran

Director of Procurement & Contracts 118 College Dr. Box 5003 Hattiesburg, MS 39406 bids@usm.edu

Phone: 601-266-4131

Subject Line must read "Sole Source Objection USM SSP 25_026"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement.

Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.

Run Dates: 6/18, 6/25

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 25_026

The University of Southern Mississippi anticipates purchasing the item(s) listed below as a sole source purchase. Anyone objecting to this purchase shall follow the procedures outlined below.

1. Description of the commodity that USM is seeking to procure:

With the three-year contract with Axon Enterprise. Inc., the police department will be provided with an upgrade of their BWCs to the Axon Body 4 at no charge.

The contract will cover A la Carte Software for the camera such as the Axon

Evidence 10GB, Axon Body License device connectivity, Axon performance license, Axon Fusus License, Axon Auto Transcribe, BasicLicense and

ProLicense. The Body Worn Camera Multi-Bay Dock TAP Bundle and Boby

Worn Camera TAP Bundle is included in the contract which will pay for warranty and new cameras at the end of the contract.

2. Explanation of why the commodity is the only one that meets the needs of the agency:

We have used Axon body worn cameras for twelve years. We have video footage stored during that time. Axon cloud storage is the only option available for the

Axon body camera that are used by the department.

3. Explanation of why the source is the only source is the only person or entity that can provide the required commodity:

Axon is the only provider of the Axon Body Camera. The features of this body camera are unique to Axon and meet the needs of the department.

4. Explanation of why the amount to be expended for the commodity is reasonable:

Through negotiation, the proposed three-year contract is less than the last three-year contract. We will be saving $2,717.85 and still maintain the service and storage we need.

5. Efforts that the agency went through to obtain the best possible price for the commodity:

We negotiated with the sales representative for a three-year contract that will upgrade our cameras at no-charge and provide the service and storage we need.

Advertisement Schedule Date

1st scheduled 6/18

2nd scheduled 6/25

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice by July 7, 2025, 8:00 AM CST, to:

Jacob Cochran

Director of Procurement & Contracts

Jacob.Cochran@usm.edu

Subject Line must read "Sole Source Objection 25_026"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then

USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.