SS-25-013-KY_Haddonstone_-_Commission_Memo_Increase_Request_Approved.pdf

This is a commission memo from the City of Altamonte Springs documenting a request to increase the not-to-exceed amount for ornamental limestone replacement parts for the railing system at Cranes Roost Park. The Leisure Services Department submitted a request to waive the formal solicitation process and declare Haddonstone (USA) LTD as a sole source vendor for specific railing system components, including limestone baluster pieces, accessories, and replacement parts. On November 18, 2024, the city posted a Notice of Intent to Sole Source, with interested parties having until 4:30 p.m. on November 21, 2024, to offer similar services.

On December 3, 2024, the Commission initially approved the sole source request with a budget of $105,539.72 for FY 2025, but later discovered a scrivener's error in the calculation. The corrected total is $107,306.84, representing an increase of $1,767.12. Since the total purchase exceeds the $50,000 threshold for formal solicitation, Commission approval is required. The fiscal information indicates sufficient funds are available in the budget, and the recommended action is to approve the increased not-to-exceed amount for the Haddonstone ornamental limestone replacement parts for the Cranes Roost Park railing system.