SS-25-013-KY_-_Comm_Memo_Approved.pdf

This is a City Commission memorandum from the City of Altamonte Springs, Florida, concerning a sole source procurement for Haddonstone (USA) LTD. The document requests a waiver of the formal solicitation process to purchase ornamental limestone replacement parts for the railing system at Cranes Roost Park. Haddonstone is the original manufacturer and exclusive distributor of the architectural ornamental cast stone railing system, which was initially installed in 2006 and currently requires repairs. The procurement process involved a Notice of Intent to Sole Source posted on November 18, 2024, with a deadline of 4:30 pm on November 21, 2024, for potential alternative providers to respond. No responses were received during this period.

The fiscal information indicates sufficient funds are available in the budget, and the recommended action is to waive the formal solicitation process for a sole source purchase. The total contract amount will not exceed $105,539.72 through the end of FY2025. This procurement is specifically for replacement parts for the existing railing system at Cranes Roost Park, with Haddonstone being the only viable source due to the proprietary nature of the original architectural components. The City's Leisure Services Department initiated the request, and the procurement will be processed through the Procurement Division with approval from the City Commission.