SS-25-013-KY_Haddonstone_-_Commission_Memo_Final.pdf
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- Attached to
- WAIVE SOLICITATION AND APPROVE SOLE SOURCE - HADDONSTONE - ORNAMENTAL LIMESTONE REPLACEMENT PARTS
- Solicitation number
- SS-25-013-KY
- Issued by
- Seminole County, Florida
About this file
This document is a Commission Memo from the City of Altamonte Springs, Florida, seeking approval for a sole source procurement from Haddonstone (USA) LTD for ornamental limestone replacement parts for the railing system at Cranes Roost Park. The Leisure Services Department is requesting to waive the formal solicitation process to purchase baluster pieces, accessories, and replacement parts for the existing architectural cast stone railing system originally installed in 2006. The Procurement Division posted a Notice of Intent to Sole Source on November 18, 2024, with a deadline of November 21, 2024, for potential vendors to indicate their ability to provide similar services, during which no alternative responses were received.
The total procurement amount is not to exceed $105,539.72 through the end of Fiscal Year 2025, and sufficient funds are available in the budget. The sole source designation is justified because Haddonstone (USA) LTD is the original manufacturer and exclusive distributor of the specific railing system. Since the procurement exceeds the $50,000 formal solicitation threshold, Commission approval is required to waive the standard competitive bidding process and approve the direct purchase from this vendor. The recommended action is to declare Haddonstone (USA) LTD as the sole source provider for the ornamental limestone replacement parts at Cranes Roost Park.
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Text version
SUBJECT: Waive Solicitation and Approval of a Sole Source – Haddonstone (USA) LTD – Purchase of Ornamental Limestone Replacement Parts for the Railing System at Cranes Roost Park – SS-25-013-KY
SUMMARY EXPLANATION & BACKGROUND:
The Leisure Services Department submitted a request to waive the formal solicitation process and declare Haddonstone (USA) LTD as a sole source vendor to provide ornamental limestone baluster pieces, accessories, and replacement parts for the railing system at Cranes Roost Park.
Haddonstone (USA) LTD is the original manufacturer and exclusive distributor of the architectural ornamental cast stone railing system that overlooks the water at Cranes Roost Park. The railing system was originally installed in 2006 and is currently in need of repairs.
On November 18, 2024, the Procurement Division posted a Notice of Intent to Sole Source announcing our solicitation waiver and sole source intent on our solicitation website. Parties had until 4:30 pm on Thursday, November 21, 2024 to notify the City if they could provide similar services. No responses were received.
Since the sole source services from Haddonstone (USA) LTD will exceed the formal solicitation threshold of $50,000, our procedure requires Commission approval to waive the formal solicitation process and approve the sole source purchase.
FISCAL INFORMATION: Sufficient funds are available in the budget.
RECOMMENDED ACTION: Waive the formal solicitation process and declare Haddonstone (USA) LTD as a sole source provider for the purchase of ornamental limestone replacement parts at Cranes Roost Park in an amount not to exceed $105,539.72 through the end of FY2025.
Initiated by: FN/Procurement cc: R. Thompson, J. Campbell/ PW
Meeting Date: December 3, 2024
From: ________________________________
Tara Culver, Chief Financial Officer
Approved: _____________________________
Franklin W. Martz, II, City Manager
Commission Action: _____________________
City Manager: __________________________
Franklin W. Martz, II, City Manager
File details come from the government source that posted it. Updated .