SS-25-008-GR_Notice_of_Intent_to_Single_Source_Final_1.pdf

NOTICE OF INTENT

SS-25-008-GR

Waive Solicitation and Approve Sole/ Single Source

– Outdoor Pool Deck Resurfacing

Response Deadline: 4:30 p.m. Thursday, October 3, 2024

The City of Altamonte Springs intends to waive the solicitation process and approve Classic Marcite, Inc.

as a sole source vendor for the use of the pool deck surface product developed by Classic Marcite, Inc.

for the second and final phase of the pool deck resurfacing project at Westmonte Recreation Center’s outdoor pool. Classic Marcite, Inc. employs a proprietary formula, which was successfully tested in a high-traffic area of the pool deck approximately two years ago. Additionally, this product was applied around the entire perimeter of the outdoor pool last year, demonstrated its durability under the demanding conditions of foot traffic, chlorinated pool water, weather elements, and routine cleaning.

Interested Vendors (firms or individuals) that can provide the goods/services can respond with an alternate solution that overcomes the sole/single source reasons stated on the sole/single source documentation, along with sufficient detailed convincing documentation, regarding their ability to supply equivalent commodities or services. The responses must be submitted and posted online no later than 4:30 p.m. on Thursday, October 3, 2024.

The City reserves the right to require the responding Vendor to submit additional information as it may deem necessary and may consider any evidence available to it of the financial, technical, and other qualifications and abilities of the responding Vendor.

All communication related to this Notice of Intent should be directed to the Procurement contact assigned to this solicitation exemption: Gabriela Ruela, Limited Term Procurement Specialist, at GRuela@altamonte.org. Communication with any other party is strictly prohibited.

This is not a request for bid or proposal and there is no solicitation available. The City will not consider any responses with a proposal, bid, or quote. Any responses received as a result of this Notice of Intent shall be considered solely for determining whether bona fide competition exists that overcomes the reasons stated on the sole/single source documentation.

If it is determined by City staff, after reviewing any information received from responding vendors, that sole/single source justification stands and that the commodities or contractual services are available only from a sole/single source, the City shall prepare a recommendation to the City Commission requesting approval waive the solicitation process and the sole/single-source purchase.

Persons are advised if they wish to appeal any decision made at the hearing/meetings, they will need to ensure that a verbatim record of the proceedings is made which includes the testimony evidence upon which the appeal is to be based, per Chapter 286.0105, Laws of Florida. The City of Altamonte Springs does not provide this verbatim record. Persons with disabilities needing assistance in participating in any of these proceedings should contact the City Clerk Department ADA Coordinator 72 hours in advance of the meeting at (407) 571-8122 (VOICE) or (407) 571-8126 (TTY) or email:

cityclerk@altamonte.org.

mailto:GRuela@altamonte.org http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0286/Sections/0286.0105.html mailto:cityclerk@altamonte.org

MEMORANDUM

Date: September 17, 2024 To: Frank Martz, City Manager Via: Ryan Thompson, Director of Leisure Services From: Neida Hernandez, Recreation Division Manager CC: Roxana Siaca, Procurement Division Manager Re: Single/Sole Source Request – Outdoor Pool Deck Resurfacing

This memo serves to provide sole source justification for the use of the pool deck surface product developed by Classic Marcite, Inc. for the second and final phase of the pool deck resurfacing project at Westmonte Recreation Center’s outdoor pool, in the amount of $155,790.

As previously outlined, the product mixture and application of the original surface material utilized during the renovation have proven inadequate for the aquatic environment, resulting in deterioration and cracking of the material. These issues have caused small, sharp particles to enter the pool and filtration system, impacting functionality, aesthetics, and user safety.

Classic Marcite, Inc. employs a proprietary formula, which was successfully tested in a high-traffic area of the pool deck approximately two years ago. Additionally, this product was applied around the entire perimeter of the outdoor pool last year, demonstrated its durability under the demanding conditions of foot traffic, chlorinated pool water, weather elements, and routine cleaning.

Given the performance of this product and its proven suitability for our needs, we are requesting approval to continue using Classic Marcite, Inc. as the sole source vendor for the completion of this final phase of the project.

Thank you for your attention to this matter.