RFP.doc

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 350)

1 | 89

2. CONTRACT (Proc. Inst. Ident.) NO.

3. SOLICITATION NO.

SRP380-07-R-0002

4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[x] NEGOTIATED (RFP)

5. DATE ISSUED

November 27, 2007

6. REQUISITION/PURCHASE NO.

7. ISSUED BY CODE

8. ADDRESS OFFER TO (If other than item 7)

Contracting & Procurement, General Services Office American Embassy Manila

Seafront Compound, Pasay City Phone: (632) 832-0826 Fax: (632) 301-2964

NOTE: In sealed bid solicitation "offer" and "offeror” mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and see Section L.1.2 copies for furnishing the supplies or services in the Schedule will be received at the place specified, in the depository located in Contracting and Procurement Section, General Services Office until 4:00 P.M. local time January 28, 2008.

(hour)

(date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. Provision No. 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Lorna Farinas/Rhoda Songcuan

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXT

(632) 301-2828

C. E-MAIL ADDRESS

FarinasLP@state.gov SongcuanRE@state.gov

11. TABLE OF CONTENTS

OFFER (Must be fully completed by offeror)

NOTE: ITEM 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (120 calendar days unless a different period is inserted by the offer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

SEE 14

(See section I, Clause No 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

(The offeror acknowledges receipt of amendments to the solicitation and related documents ) numbered and dated:

15A.

NAME

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED

AND

ADDRESS

OF

OFFEROR

TO SIGN OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE ADDRESS [ ]

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEM NUMBERED

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTRATION BY (If other than Item 7) CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this form, or on the Standard Form 26, or by other authorized official written notice.

NSN 7540-01-152-8064

STANDARD FORM 33 (REV 9-97)

PREVIOUS EDITION NOT USABLE

Prescribed

SECTION B

SERVICES AND PRICES

B.1.

SERVICES. The Contractor shall provide guard services in accordance with Section C – PERFORMANCE WORK STATEMENT (PWS) and the Exhibits attached to this contract. As described in Section C, two types of services are required: Standard Services and Additional or Emergency Services. For the Additional or Emergency Services, the Government may require the Contractor to supply additional materials or equipment, the costs for which shall be reimbursed under and in accordance with the terms and conditions of this contract.

B.1.1.

OFFERS AND PAYMENT IN U.S. DOLLARS. U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

NOTE:

The definition of U.S. Firm for payment purposes should not be confused with the definition of U.S. Person for purpose of applying U.S. preference in the proposal evaluation. (See Section K for U.S. Person definition.)

FOREIGN FIRMS. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

B.2

PRICING

B.2.1 GENERAL. In consideration of satisfactory performance, the Government will pay the Contractor each month for Standard Services and Additional or Emergency services on a time and materials basis, and a fixed monthly rate for vehicles and other equipment, if provided by the Contractor. If Defense Base Act Insurance is required under this contract, the Government shall reimburse the Contractor at cost.

B.2.2 STANDARD SERVICES. The hourly rates for Standard Services are fully loaded rates, including:

· All direct and indirect labor costs (including any premiums relating to overtime, holidays or night shifts, etc., and materials, excluding separately priced vehicles and communications equipment);

· All direct and indirect material costs (except for separately priced vehicles and communications equipment);

· Insurance (see FAR 52.228-4 and 52.228-5 in Section I; except for separately reimbursed DBA insurance);

· Severance pay;

· All overhead and indirect costs, including general and administrative expenses (G&A); and

· Profit.

B.2.3 ADDITIONAL OR EMERGENCY SERVICES. The hourly rates for Additional or Emergency Services, as defined in Section C, are fully loaded rates, including:

· All direct and indirect labor costs (including any premiums relating to overtime, holidays or night shifts, etc., and materials, excluding separately priced vehicles and communications equipment);

· All direct and indirect material costs (except for separately priced vehicles and communications equipment);

· Insurance (see FAR 52.228-4 and 52.228-5 in Section I; except for separately reimbursed DBA insurance);

· All overhead and indirect costs, including general and administrative expenses (G&A); and

· Profit.

B.2.4 VEHICLES. Reserved.

B.2.5 LOCAL GUARD FORCE RADIO NETWORK EQUIPMENT. The monthly rate shall include all costs associated with radio/communications equipment (see Section C), including maintenance costs.

B.2.6 MATERIALS OR EQUIPMENT. These are items for which the contractor shall be reimbursed at cost (see C.2.2.1.) for all non-expendable equipment and expendable supplies, related to performance of Additional or Emergency Services.

B.2.7 DEFENSE BASE ACT INSURANCE. The hourly rates and prices in the contract shall not include Defense Base Act (DBA) Insurance. The Government will reimburse the Contractor directly for DBA Insurance that is required and obtained in accordance with Section I, DOSAR 652.228-71, "Worker's Compensation Insurance (Defense Base Act) – Services" and FAR 52.228-3, "Worker's Compensation Insurance (Defense Base Act)".

When the contract is awarded, the Contractor shall contact the Contracting Officer and request the name of the insurance broker under contract to the Department of State. After paying the DBA insurance premium, the Contractor shall submit the certification of coverage from the carrier and a voucher for payment to the Contracting Officer. A paid invoice must support the voucher. The Contractor shall submit the certification to the Contracting Officer before the Notice to Proceed (see Section F).

The cost of DBA insurance is paid on an annual basis. The period of performance of this contract may be extended beyond one year. If so, the Contractor shall contact the Contracting Officer, request the new rates, and be reimbursed by the Government for the actual, documented DBA insurance costs.

B.2.8 DESCRIPTIONS OF LABOR CATEGORIES. See Section C for definitions and major duties/ responsibilities of the labor categories for Standard Services and Additional or Emergency Services. All other personnel that may be required in the performance of this contract are not separately priced. For example, the Local Guard Commander (see Section H) and any administrative staff are not separately priced, but are included as part of overhead reflected in the hourly rates.

B.2.9 VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the rates for Standard Services, Additional or Emergency Services, Vehicles, or in the estimated amount for Materials.

B.3

PRICES.

B.3.1 STANDARD SERVICES. (See Section C and Exhibit A.) The Contractor shall provide the guard service shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard 37,356 Senior Guard 3,120

Subtotal 40,476

B.3.2 ADDITIONAL OR EMERGENCY SERVICES**. (See Subsection C.1.2 and C.2.2., Additional or Emergency Services.) The following estimated services for the base period of the contract are as follows:

The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard

1,868

Senior Guard

Subtotal

2,024

B.3.3 VEHICLES. Reserved.

B.3.3.1 VEHICLES – SURVEILLANCE DETECTION. Reserved B.3.4 RADIO NETWORK EQUIPMENT The firm fixed-price for all communications equipment necessary for performance of this contract, as described in B.2.5, is:

Monthly Rate x Number of Months Total Price

B.3.4.1 SURVEILLANCE DETECTION EQUIPMENT. Reserved.

B.3.5 Materials or equipment reimbursed for additional or emergency services shall not exceed (see B.2.6): US$200.00

B.3.6 DEFENSE BASE ACT (DBA) INSURANCE. The Government will reimburse the Contractor for DBA insurance. The total estimated cost of this insurance is: $________.

B.3.7 CONTRACT PRICE. The total ceiling price for the base period of this contract is:

CEILING PRICE

B.3.1

STANDARD SERVICES

B.3.2

ADDITIONAL OR EMERGENCY SERVICES

B.3.3 VEHICLES. Reserved

$ 0.00

B.3.3.1 SD VEHICLES. Reserved

B.3.4

RADIO NETWORK EQUIPMENT

B.3.4.1 SD EQUIPMENT. Reserved

B.3.5

REIMBURSABLE MATERIALS/EQUIPMENT

$ 200.00

B.3.6

DEFENSE BASE ACT INSURANCE

TOTAL CEILING PRICE FOR BASE PERIOD:

B.3.8 The Contractor shall notify the Contracting Officer in writing 60 days before the Contractor expects the total costs incurred to exceed 75% of any ceiling price/not to exceed amount listed above.

B.4

OPTION YEARS: LEVELS OF EFFORT AND PRICING.

B.4.1 FIRST OPTION YEAR - starting one year after the start date shown in the Notice to Proceed and continuing for a period of twelve months.

B.4.1.1 STANDARD SERVICES. (See Section C and Exhibit A.) The Contractor shall provide the guard service shown below for the first option year of the contract. The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard 26,412

Senior Guard 3,120

Subtotal

29,532

B.4.1.2 ADDITIONAL OR EMERGENCY SERVICES. (See Subsection C.1.2 and C.2.2, Additional or Emergency Services.) The following estimated services for the first option year of the contract are as follows:

The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard

1,321

Senior Guard

Subtotal 1,477 B.4.1.3 VEHICLES. Reserved.

B.4.1.3.1 VEHICLES – SURVEILLANCE DETECTION. Reserved B.4.1.4 RADIO NETWORK EQUIPMENT. The firm fixed-price for all communications equipment necessary for performance of this contract, as described in B.2.5., is:

Monthly Rate x Number of Months

B.4.1.4.1 SURVEILLANCE DETECTION EQUIPMENT. Reserved.

B.4.1.5

Materials or equipment reimbursed for additional or emergency services shall not exceed (see B.2.6): US$200.00 B.4.1.6

DEFENSE BASE ACT (DBA) INSURANCE. The Government will reimburse the Contractor for DBA insurance. The total estimated cost of this insurance is: $__________.

B.4.1.7

CONTRACT PRICE. The total ceiling price for the first option year of this contract is:

B.4.1.1

B.4.1.2

B.4.1.3

B.4.1.3.1

B.4.1.4

B.4.1.4.1

B.4.1.5

B.4.1.6

TOTAL CEILING PRICE FOR FIRST OPTION YEAR:

B.4.1.8 The Contractor shall notify the Contracting Officer in writing 60 days before the Contractor expects the total costs incurred to exceed 75% of any ceiling price/not to exceed amount listed above.

B.4.2 SECOND OPTION YEAR – starting two years after the start date shown in the Notice to Proceed and continuing for a period of twelve months.

B.4.2.1 STANDARD SERVICES. (See Section C and Exhibit A.) The Contractor shall provide the guard service shown below for the second option year of the contract. The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard 26,412

Senior Guard 3,120

Subtotal

29,532

B.4.2.2 ADDITIONAL OR EMERGENCY SERVICES. (See Subsection C.1.2 and C.2.2, Additional or Emergency Services.) The following estimated services for the second option year of the contract are as follows:

The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard

1,321

Senior Guard

Subtotal 1,477

B.4.2.3 VEHICLES. Reserved.

B.4.2.3.1 VEHICLES – SURVEILLANCE DETECTION. Reserved.

B.4.2.4 RADIO NETWORK EQUIPMENT. The firm fixed-price for all communications equipment necessary for performance of this contract, as described in B.2.5., is:

Monthly Rate x Number of Months

B.4.2.4.1 SURVEILLANCE DETECTION EQUIPMENT. Reserved.

B.4.2.5 Materials or equipment reimbursed for additional or emergency services shall not exceed (see B.2.6): US$200.00.

B.4.2.6 DEFENSE BASE ACT (DBA) INSURANCE. The Government will reimburse the Contractor for DBA insurance. The total estimated cost of this insurance is: $___________.

B.4.2.7 CONTRACT PRICE. The total ceiling price for the second option year of this contract is:

B.4.2.1

B.4.2.2

B.4.2.3

B.4.2.3.1

B.4.2.4

B.4.2.4.1

B.4.2.5

B.4.2.6

TOTAL CEILING PRICE FOR SECOND OPTION YEAR:

B.4.2.8 The Contractor shall notify the Contracting Officer in writing 60 days before the Contractor expects the total costs incurred to exceed 75% of any ceiling price/not to exceed amount listed above.

B.4.3.

THIRD OPTION YEAR – starting three years after the start date shown in the Notice to Proceed and continuing for a period of twelve months.

B.4.3.1 STANDARD SERVICES. (See Section C and Exhibit A.) The Contractor shall provide the guard service shown below for the third option year of the contract. The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard 26,412

Senior Guard 3,120

Subtotal

29,532

B.4.3.2 ADDITIONAL OR EMERGENCY SERVICES. (See Subsection C.1.2 and C.2.2, Additional or Emergency Services.) The following estimated services for the third option year of the contract are as follows:

The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard

1,321

Senior Guard

Subtotal 1,477

B.4.3.3 VEHICLES. Reserved.

B.4.3.3.1 VEHICLES – SURVEILLANCE DETECTION. Reserved.

B.4.3.4 RADIO NETWORK EQUIPMENT. The firm fixed-price for all communications equipment necessary for performance of this contract, as described in B.2.5, is:

Monthly Rate x Number of Months

B.4.3.4.1 SURVEILLANCE DETECTION EQUIPMENT. Reserved.

B.4.3.5 Materials or equipment reimbursed for additional or emergency services shall not exceed (see B.2.6): US$200.00.

B.4.3.6 DEFENSE BASE ACT (DBA) INSURANCE. The Government will reimburse the Contractor for DBA insurance. The total estimated cost of this insurance is: $___________.

B.4.3.7 CONTRACT PRICE. The total ceiling price for the third option year of this contract is the sum of:

B.4.3.1

B.4.3.2

B.4.3.3

B.4.3.3.1

B.4.3.4

B.4.3.4.1

B.4.3.5

B.4.3.6

TOTAL CEILING PRICE FOR THIRD OPTION YEAR:

B.4.3.8 The Contractor shall notify the Contracting Officer in writing 60 days before the Contractor expects the total costs incurred to exceed 75% of any ceiling price/not to exceed amount listed above.

B.4.4 FOURTH OPTION YEAR – starting four years after the start date shown in the Notice to Proceed and continuing for a period of twelve months.

B.4.4.1 STANDARD SERVICES. (See Section C and Exhibit A.) The Contractor shall provide the guard service shown below for the fourth option year of the contract. The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard 26,412

Senior Guard 3,120

Subtotal

29,532

B.4.4.2 ADDITIONAL OR EMERGENCY SERVICES. (See Subsection C.1.2 and C.2.2, Additional or Emergency Services.) The following estimated services for the fourth option year of the contract are as follows:

The fixed hourly rate, estimated number of hours, and ceiling for each category are:

Labor Categories Hourly Rate x Number of Hours Ceiling Price Guard

1,321

Senior Guard

Subtotal 1,477

B.4.4.3 VEHICLES. Reserved.

B.4.4.3.1 VEHICLES – SURVEILLANCE DETECTION. Reserved.

B.4.4.4 RADIO NETWORK EQUIPMENT. The firm fixed-price for all communications equipment necessary for performance of this contract, as described in B.2.5., is:

Monthly Rate x Number of Months

B.4.4.4.1 SURVEILLANCE DETECTION EQUIPMENT. Reserved.

B.4.4.5 Materials or equipment reimbursed for additional or emergency services shall not exceed (see B.2.6): US$200.00

B.4.4.6 DEFENSE BASE ACT (DBA) INSURANCE. The Government will reimburse the Contractor for DBA insurance. The total estimated cost of this insurance is: $_________.

B.4.4.7 CONTRACT PRICE. The total ceiling price for the fourth option year of this contract is:

B.4.4.1

B.4.4.2

B.4.4.3

B.4.4.3.1

B.4.4.4

B.4.4.4.1

B.4.4.5

B.4.4.6

TOTAL CEILING PRICE FOR FOURTH OPTION YEAR:

B.4.4.8 The Contractor shall notify the Contracting Officer in writing 60 days before the Contractor expects the total costs incurred to exceed 75% of any ceiling price/not to exceed amount listed above.

B.4.5 GRAND TOTAL PRICE: The total ceiling price for the base period and all option years is: $_______________.

B.5

RESERVED

B.6

PAYMENT, CEILING, AND WITHHOLDING.

B.6.1 The Government will pay the Contractor for the number of hours worked, following the procedures in FAR clause 52.232-7 in Section I of this contract.

B.6.2 The Contractor shall not exceed the ceiling prices shown above either in total or for any category, unless the Contracting Officer signs a written contract modification to increase the ceiling.

B.6.3 The Government will make no withholding/retainage under FAR 52.232-7, paragraph (a)(2), "Payments Under Time-and-Materials and Labor-Hour Contracts," in Section I of this contract.

SECTION C

PERFORMANCE WORK STATEMENT (PWS)

C.1

WORK REQUIREMENTS

C.1.1 GENERAL. The American Embassy Kolonia [referred to as the "American Embassy"] needs a secure environment to conduct its mission. The Embassy under this performance-based contract requires the operation and management of guard services in order to prevent unauthorized access, protect life, maintain order, deter criminal attacks against employees, dependents and property and terrorist acts against all U.S. assets, and prevent damage to Government property. The Contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required by this contract. The Contractor's employees shall be on‑site only for contractual duties and not for any other business or purposes.

C.1.1.1 MANAGEMENT. The organizational structure of guard services consists of staff led by a Local Guard Commander. The Local Guard Commander shall manage the Contractor's workforce and be the Contractor's liaison with the American Embassy (see Section H). The Local Guard Commander shall be available at all times to receive and implement orders or special instructions from the Contracting Officer or Contracting Officer's Representative (COR; see Section G) concerning the operation, protection, and security of assigned areas. The Local Guard Commander position is a key position and is staffed in accordance with the requirements described in H.5. The Local Guard Commander shall be dedicated exclusively to this contract.

C.1.2 PERSONNEL. The Contractor shall provide trained guard personnel for posts designated and for the hours indicated in Exhibit A. See also Section H. Listed below are the labor categories set forth under Standard and Additional or Emergency Services.

C.1.2.1 SUPERVISOR. Reserved.

C.1.2.1.1 SURVEILLANCE DETECTION SUPERVISOR. Reserved.

C.1.2.2

SENIOR GUARD

DEFINITION – Person who performs guard duties requiring special skills, such as detector operations, including routine operator maintenance, or supervises other guard personnel.

MAJOR DUTIES AND RESPONSIBILITIES – The Senior Guard may be responsible for:

· Supervision of one to three guards at separate sites,

· Supervision of special function teams, such as mobile patrol units, or bodyguard details,

· On-the-job training of subordinates,

· Performing as the Explosive Detector (ED) Operator and may implement ED alarm resolution procedures.

· May also perform duties requiring special skills or increased responsibilities other than supervision.

C.1.2.2.1 SURVEILLANCE DETECTION (SD) SPECIALIST. Reserved.

C.1.2.3

GUARD.

DEFINITION - Person who performs routine guard services for the protection of U.S. Mission facilities and personnel and their dependents.

MAJOR DUTIES AND RESPONSIBILITIES – The guard may be responsible for:

· Security duties at fixed, walking, or vehicle mobile patrol posts,

· Provide assistance to local authorities in thwarting criminal and terrorist acts,

· Performs access control duties to limit entry to authorized personnel or visitors,

· Operation of walk-through metal detectors, hand-held metal detectors, electronic and hydraulic barriers, and special monitoring devices.

C.1.3

GENERAL ORDERS AND POST ORDERS.

C.1.3.1

DEFINITIONS.

"General Orders" means those instructions, directives and guidelines that apply to all guard personnel.

"Guard Post" or "Post" means a site or location where a guard is assigned for a specific period of time to perform prescribed functions. One location may have more than one guard post. Thus, one site, such as an access point for the Embassy, could have several guards assigned during the same time. The number of guard posts, therefore, is not the same as the number of guards assigned.

"Post Orders" means detailed instructions to persons assigned to a specific guard post.

C.1.3.2 GENERAL ORDERS AND POST ORDERS. General Orders and Post Orders are included as Exhibit B. The Contractor shall use and follow these orders in the performance of this contract. The Contractor shall ensure that guard personnel are complying with these orders. The Government may make changes to the orders within the scope of the contract. All changes and revisions to the orders shall be accomplished by issuance of contract modification. The Contractor may submit to the COR any request for changes to the orders.

The Contractor is responsible for having the General and Post Orders translated into Pohnpeian. The Contractor shall maintain a copy of both the English and translated General Orders and Post orders at each post. The Contractor shall insure that all updates and revisions to the General and Post Orders are translated and maintained at each post.

C.1.4 POSTS. A detailed listing of posts and hours of coverage required, by guard category, is provided in Exhibit A as a part of this contract.

C.1.5

DUTIES AND RESPONSIBILITIES.

C.1.5.1

GUARD ELECTRONIC MONITORING SYSTEM.

C.1.5.1.1 The Contractor shall use a Guard Electronic Monitoring System (GEMS) for monitoring and quality control of guard services.

The system will have the following general characteristics:

· Utilize a portable hand-held data collection device that scans designated data points, the scanner may use a variety of technologies including bar code strips, electronic data strips, touch tags or electronic buttons;

· The ability to transfer collected data from the portable device to a computer; and

· Creating and printing computer-generated reports designed to document guard activities and supervisor oversight.

The system shall have an archival capability allowing access to historical information by computer. The integrity of the system shall ensure that information, once collected, cannot be altered or modified. Separate codes will be assigned to individual guards, supervisors, guard posts, and certain defined incidents or events to be contained on an incident card.

Designated posts will receive a hand-held data collection device at the beginning of a shift. Posts that are assigned scanners shall be responsible for scanning checkpoints at each post along the designated route and completing the required number of visits to each post throughout the daily/nightly tour. During rounds, the user shall report all incidents using the Incident Card and follow up with written reports as necessary.

The Contractor is responsible for:

· Ensuring the correct use of the hand-held data collection device;

· Maintaining the integrity of the system;

· Ensuring that designated individuals scan all check points for the route; and

· Ensuring that data is properly entered into the computer.

The Contractor must obtain COR approval before making software changes/revisions.

C.1.5.1.2 The Contractor shall use data collected in the system to generate reports for use by the COR. At a minimum the Contractor shall prepare and furnish to the COR daily, weekly and monthly reports. The daily report shall include as a minimum:

(1) Incident reports – including the date, time location and type of incident;

(2) Patrol summary - verification of supervisor rounds by checkpoint, time and date;

(3) Exception reports that display, for example, the failure to log checkpoint or complete the route in the allotted time;

The system shall have additional reporting capabilities to include summarizing the daily reports on weekly, monthly or annual basis. The software system shall have flexibility to develop custom reports and modify standard report formats.

C.1.5.1.3 The U.S. Government shall furnish all necessary equipment to operate GEMS. The Government will provide initial training in system operation. The Contractor shall provide all subsequent training on this system, see H.5.4.4. The training will involve Contractor’s employees who will be required to use and operate the bar-code readers and related computer equipment to generate the required information and reports.

The Contractor is responsible for ensuring the correct use of the system. The Contractor is responsible for loss or damage of bar code equipment and other Government Furnished Property. The Contractor shall use the designated computer within the Embassy premises.

C.1.5.2 ENTRY CONTROL. The Contractor shall deter and report unauthorized personnel or vehicular entry into areas designated by the Security Office as a controlled area. The Contractor shall report all serious or unexpected incidents to the Security Officer.

C.1.5.2.1 ENTRY CONTROL AT OFFICE BUILDINGS. The Contractor shall intercept and identify visitors outside the secure premises. Guards shall screen visitor identification. At designated buildings, guards shall request specified identification cards and U.S. passports and shall permit only persons holding them to enter the premises. At the direction of the American Officer, guards shall physically examine visitors and their effects and possessions to detect the presence of firearms or other weapons. If anyone refuses to identify himself/herself and attempts to enter the building, the guard shall use necessary force (see Exhibit B) to detain the individual and shall immediately notify the Security Officer.

C.1.5.2.2 ENTRY CONTROL AT OFFICIAL RESIDENCES. The Contractor shall intercept and identify visitors outside the residence gate. Guards shall screen visitor identification and maintain a log of visitors. Guards shall detain visitors whose arrival is not expected at the entrance until cleared by authorized personnel inside the residence. Guards shall ensure that visitors stay outside the gate until properly identified. If anyone refuses to identify himself/herself, and attempts to enter the residence, the guard shall use necessary force to detain the individual and shall notify the local police and the supervisor on duty.

C.1.5.3 PROVIDE ESCORT. Local guards do not normally perform escort duties; however, the COR may require the Contractor to provide temporary escort services under special circumstances. The COR will state the required duties when such services are directed. The Contractor shall not commit additional resources to escort duties unless the Contracting Officer modifies the contract for this purpose.

C.1.5.4 CONTROL VEHICULAR ENTRY AND ACCESS. The Contractor shall examine all Government, commercial, and visitor vehicles entering a secured office building premises. Guards shall check vehicle passengers for proper identification and the vehicle for suspected bombs and suspected packages, following Exhibit B. Guards shall admit only those authorized vehicles. The Contractor shall keep logs on vehicles permitted access to secure premises.

C.1.5.5 PATROL PERIMETER. Guards assigned to positions requiring foot-patrol duties shall make rounds of their assigned areas at least twice each hour. Guards shall change their course and pace while patrolling grounds to avoid establishing a set time and pattern of perimeter rounds.

C.1.5.6 INSPECTION AND SURVEILLANCE. The Contractor shall physically examine all packages and mail carried by any person who seeks access to guarded premises or who seeks to leave or deliver such packages or mail. Guards shall inspect residence perimeters. Guards shall endeavor to detect and prevent fires in residences. In the event of fire, guards shall summon the Fire Department and assist in evacuation of residents. Guards shall report to the local police and the American Officer any suspicious vehicles or persons near the residence.

C.1.5.7 VEHICLE MOBILE PATROL. Reserved.

C.1.5.8.

LOCAL GUARD FORCE RADIO NETWORK. The Contractor shall be responsible for furnishing communications equipment necessary to provide a reliable local guard force radio network that is fully functional and operable 24 hours per day. (see Exhibit D).

The contractor shall be responsible for obtaining the necessary radio frequency for operation of its radio equipment. The Contractor is solely responsible for acquiring and paying for all licenses and permits that may be required for frequencies and the operation of all communications equipment throughout the life of the contract.

The radio equipment shall operate on both the local guard company frequency and the U.S. Embassy frequency. The Contractor shall verify through the COR that the proposed equipment for the Local Guard Force Radio Network will not interfere with the communications equipment and operations of the Embassy.

The Contractor is responsible for all maintenance and repair costs associated with all equipment included in the local guard force radio network.

C.1.5.9

MAINTAIN LOGS AND RECORDS.

C.1.5.9.1 OPERATIONAL RECORDS. The Contractor shall provide a log for each post, consisting of a bound ledger, with lined paper and numbered pages. Post Orders will provide instructions for the posting of each log. The Contractor shall provide incident report forms for recording information regarding any incident at a post. The Contractor shall submit the design of this form in draft for approval by the COR.

C.1.5.9.2 ADMINISTRATIVE RECORDS. The Contractor shall maintain administrative files, which shall at a minimum include personnel records, investigation records (see H.2.1) and training records (see H.5.4) on all employees working under the contract. The COR is authorized to examine the Contractor's administrative files. The Contractor shall maintain daily time and attendance records, which may be reviewed by the COR as required.

C.1.5.9.3 EXPLOSIVE DETECTORS AND/OR X-RAY INSPECTION RECORDS. The Contractor shall keep Explosive Detector maintenance logs on a daily, weekly, monthly basis following the Maintenance Log Book procedures provided by the manufacturer. X-ray repair maintenance records shall be maintained. The Contractor shall keep any additional logs as instructed by the COR.

C.1.5.10 CLOSED CIRCUIT TELEVISION (CCTV). Guards assigned to positions requiring the use of closed circuit TV displays shall operate the monitoring equipment following the guidance contained in the post orders (Exhibit B). Operators shall pay particular attention for suspicious activity. The contractor shall note in the Post Log and report to the RSO immediately any malfunctioning or broken equipment. The contractor shall ensure all personnel assigned to a CCTV post have been properly trained before being assigned to the post (see H.5.4.8).

C.1.6 SURVEILLANCE DETECTION (SD) OPERATIONS. Reserved C.1.6.1 SURVEILLANCE DETECTION OPERATIONS. Reserved.

C.1.7

EXPLOSIVE DETECTORS AND/OR X-RAY INSPECTION EQUIPMENT

OPERATOR. The Contractor shall provide personnel to operate the Explosive Detectors and X-ray Inspection Equipment. The Contractor shall follow the instructions in post orders, see Exhibit B.

Explosive Detector Operators: The Government will provide a maximum of five hours of training annually. Training shall cover equipment operation, operator maintenance, logbook procedures, and alarm resolution guidance.

X-ray Equipment Operators: The Government will provide a maximum of two hours of training annually. Training for x-ray equipment operators will cover equipment operation and hazardous device recognition.

Specifically trained and designated guard posts shall operate and maintain this equipment as set forth on Exhibit A. The Contractor shall submit reports as directed by the COR (see Section F.6).

C.1.8 CENTRAL ALARM MONITORING SYSTEM (CAMS). Reserved C.2

TYPES OF SERVICE.

C.2.1 STANDARD SERVICES. Exhibit A specifies the standard services. The Contractor shall not subcontract or lease for the standard services.

C.2.2 ADDITIONAL OR EMERGENCY SERVICES. Additional or emergency services are services within the scope of this contract but not specified in Exhibit A. The performance of duties listed in Exhibit A does not constitute additional or emergency services. The Contractor shall not subcontract or lease for the additional or emergency services.

C.2.2.1 The COR may orally request additional or emergency services to meet increased workload or temporary needs for services arising from visitors to post or special events. The Contractor shall obtain the COR’s approval for reimbursement of any non‑expendable equipment or expendable supplies to be supplied by the Contractor related to the additional or emergency services.

C.2.2.2 The COR shall confirm any oral request for additional or emergency services in writing within forty‑eight (48) hours of the oral request.

C.2.2.3 The Contractor shall include in its next regular invoice details of the additional or emergency services and any materials provided. The Contractor shall also include a copy of the COR's written confirmation to provide such services.

C.3

MANAGEMENT

C.3.1 SCHEDULES. The Contractor shall prepare and maintain a Weekly Guard Post Schedule for all guard posts that lists the name of each previously approved guard to be assigned to each post and for each shift. The Contractor shall provide the COR a copy of the Weekly Guard Post Schedule for all employees by 12:00 noon of the last day of the workweek for the upcoming work week. The Weekly Guard Post Schedule shall show the post number and location, the name of the guard assigned (approved by the COR), and the shift assigned in terms of hours of the day. The Contractor shall give a copy of this schedule to the COR and each Contractor employee affected. The Contractor shall notify the COR three days before any change of a permanent guard (specific individual) to a post.

C.3.1.1 GUARD DUTY HOUR LIMITS. No Contractor personnel shall be on duty for more than 12 consecutive hours in a 24 hour period except under conditions of emergency, as authorized by the Contracting Officer or the COR.

C.3.1.2 RELIEF GUARDS. The Contractor shall provide the security personnel at the Exhibit A posts with COR approved, fully trained and qualified (See Section H), relief personnel to allow for comfort, personal needs, stress, meals, or other required or requested absences from the assigned post. Relief personnel shall be at the same category of labor as specified on Exhibit A. The Contractor shall provide this relief service to the Government at no additional charge. (See H.5.3.)

C.3.1.3 ORGANIZATION CHART. Within ten days after the effective date of this contract, the Contractor shall provide in writing to the COR an organizational chart to include the names of supervisors, shift organization for each post, and the number and names of guard force employees.

C.3.2

SUPERVISION.

The Contractor shall provide adequate on‑site supervision of employees at all times that a post is manned. A Contractor provided Local Guard Commander shall inspect each post during daylight hours at least twice and three times during night hours. This inspection shall assure that:

· The post is properly manned;

· The assigned guard is fully familiar with the General Orders and Post Orders; and

· The post log is properly maintained.

The Contractor shall conduct a muster of guards going on duty for purposes of inspection for proper uniform, review of current security problems, special instructions, and training, unless waived by the COR. The time required for this muster is in addition to that required to provide a timely relief for guards on post. The Contractor shall provide this muster at no additional charge.

SECTION D

PACKAGING AND MARKING

RESERVED

SECTION E

INSPECTION AND ACCEPTANCE

E.1

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Go to the Internet at:

http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/search.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov/ to see the link to the FAR. You may also use an Internet “search engine” (e.g., Yahoo, Excite, Alta Vista, etc.) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

E.2 The following clause applies for services provided at a fixed monthly rate (such as vehicles and communications equipment, if included in Section B) required to be provided by the Contractor.

52.246‑4

INSPECTION OF SERVICES‑‑FIXED‑PRICE (AUG 1996)

E.3 The following clause applies to all other services provided under the contract.

52.246‑6

INSPECTION‑‑TIME‑AND‑MATERIAL AND LABOR‑HOUR (MAY 2001)

E.4 ACCEPTABLE LEVELS OF PERFORMANCE. When the Contractor fails to provide the services at the performance standards required by this contract, the Government shall assess a negative incentive expressed as a deduction for each instance of unacceptable performance or non-performance following Exhibit C, Quality Assurance and Surveillance Plan (QASP). The Government shall deduct the amounts from the next monthly invoice payment.

SECTION F

DELIVERIES OR PERFORMANCE

F.1

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Go to the Internet at:

http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/search.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov/ to see the link to the FAR. You may also use an Internet “search engine” (e.g., Yahoo, Excite, Alta Vista, etc.) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

F.2 The following clauses apply for services provided at a fixed monthly rate (such as vehicles and communications equipment, if included in Section B) required to be provided by the Contractor.

52.242‑15

STOP‑WORK ORDER (AUG 1989)

52.242‑17

GOVERNMENT DELAY OF WORK (APR 1984)

F.3 The following clause applies to all other services provided under the contract.

52.242‑15 STOP‑WORK ORDER (AUG 1989) ALTERNATE I (APR 1984)

F.4 PERIOD OF PERFORMANCE. The performance period of this contract is from the start date in Notice to Proceed and continuing for 12 months, with four, one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

F.5

NOTICE TO PROCEED

F.5.1 After receiving notice of contract award, the Contractor shall complete the steps necessary to obtain all required licenses, permits, and insurance. See Section H for details regarding Government assistance in this process.

F.5.2 After the Contractor provides the Contracting Officer acceptable evidence that the Contractor has obtained all required licenses, permits and insurance, the Contracting Officer shall issue a Notice to Proceed.

F.5.3 On the date established in the Notice to Proceed (a minimum of ten (10) calendar days from the date of the Notice to Proceed, unless the Contractor agrees to an earlier date), the Contractor shall start performing the services required by the contract. This performance shall conform to the Transition Plan, addressed in Section H, followed by full performance after the transition period.

F.5.4 If the Contractor has provided evidence of licenses, permits, and insurance as part of its proposal, the Contracting Officer may issue a Notice to Proceed at time of contract award. If the Contractor has all required licenses, permits and insurance by the time of contract award, the Contractor shall provide these documents to the Contracting Officer within five (5) calendar days after contract award.

F.6

DELIVERABLES

The Contractor shall provide the following deliverables/submittals when required below:

DELIVERABLE

DUE DATE*

(1) Licenses and permits - H.7.6 and L.1.3.3(ii)(B) Before issuance of NTP**

(2) Insurance - H.7.5 (including War-Hazard or

Before issuance of NTP**

DBA Insurance, if required)

(3) Guard Electronic Monitoring System

Reports - C.1.5.1.2

Daily, Weekly, Monthly

(4) Weekly Guard Post Schedule - C.3.1

Not later than 12:00 noon of the last day of the work week for the upcoming Workweek.

(5) Summary Individual Investigation

10 working days before employee

H.2.1 being assigned to guard duties

(6) Inventory Reports - H.3

Not later than 15 days after inventory completion

(7) Transition Plan - H.9.3

5 days after Post Award Conference

(8) Organization Chart - C.3.1.3

10 days after contract award

(9) Surveillance Detection Reports. Reserved

(10) Explosive Detectors and/or X-ray

Inspection Equipment Operation Reports.

(11) Inspection Reports (Exhibit B)

* All days are calendar days.

** See also F.5, Notice to Proceed. NTP = Notice to Proceed

The Government shall provide the following deliverables/submittals within the time frames identified below:

Notice to Proceed – F.5

After receipt of 1 and 2 above

(2) Copy of COR designation letter – G.1.1

After contract award

SECTION G

CONTRACT ADMINISTRATION DATA

G.1

MONITORING OF THE CONTRACTOR.

G.1.1

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Post Security Officer (PSO) of the American Embassy, Kolonia.

G.1.2

DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.1.3 GOVERNMENT TECHNICAL MANAGERS. Reserved G.2

INVOICING INSTRUCTIONS.

G.2.1 Designated Billing Office. The Contractor shall submit to the designated billing office a single invoice for all services under this contract, in an original and three (3) copies and a computer disk in excel format with the invoice saved on it at the following address (designated office only for purpose of submitting invoices):

Administrative Assistant Office

American Embassy Kolonia

P.O. Box 1286

Kolonia, FM 96941

G.2.1.1

The Contractor shall submit an electronic copy of the invoice, without the documentation specified in G.2.2.2 to fpddata@state.gov . The electronic version shall use the Excel spreadsheet provided under Exhibit E. Submittal of an electronic copy of the invoice to fpddata@state.gov shall not be construed as delivery to the designated billing office for purposes of FAR 52.232-25.

If the Government rejects an invoice, the Contractor shall submit a revised invoice to the designated billing office and an electronic copy of the revised invoice to fpddata@state.gov. Revised invoices shall be marked as “revised” with a sequentially assigned revision number.

G.2.2 REQUIRED INFORMATION. The invoice shall contain all the information required in Section G, Section I (including, FAR 52.232-25 and 52.232-7), and Exhibit E. The invoice shall include each element of the services provided as listed within Section B.

G.2.2.1

The invoice format is defined in an Excel spreadsheet; see Exhibit E. The invoice spreadsheet contains the following sections or worksheets:

(a) Monthly Invoice Summary. This section contains the labor categories, hourly rates, number of hours, and a total amount for each element billed.

(b) Cumulative Summary. This section shall include a cumulative summary for each of the elements described under subparagraph (a) above for the contract year.

(c) Detail by Guard Post. This section for the invoice period shall include a detailed listing of hours worked by individual post listed on Exhibit A.

(d) Additional-Emergency Services. This section for the invoice period shall include a listing by Post, labor category and the hours of all requests for Additional or Emergency Services.

G.2.2.2

The Contractor shall provide the following documentation with each request for payment.

(a) Individual time sheets to support the number of hours worked for the invoice period. The total of all hours worked from the time sheets must match the summary of hours for all guard posts.

(b) Invoices claiming reimbursement for Additional or Emergency Services shall include copy(s) of the COR’s written confirmation of the request for services, see C.2.2.2.

(c) Invoices claiming reimbursement under B.2.6, Materials or Equipment, relating the Additional or Emergency Services, shall include copies of paid receipts showing the cost to the Contractor of the materials or equipment.

(d) Invoices claiming reimbursement under B.2.7, Defense Base Act Insurance, shall include copies of the invoice from, and proof of payment to, the insurance carrier.

G.2.3 INVOICE FORMAT. A format for the Contractor’s invoice is shown at Exhibit E.

G.2.4 The Government will pay foreign firms (as defined in B.1.1.) in U.S. dollars. The Government will pay U.S. firms in U.S. dollars if requested.

G.2.5 VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall disregard the line for VAT on the sample invoice in Exhibit H. The Contractor shall not include a line for VAT on invoices.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY. The Government reserves the right to deny access to U.S.‑owned and U.S.‑operated facilities to any individual. The Contractor shall provide the names, biographic data, and police clearance on all Contractor personnel who will be working under this contract before they report for duty. The Government shall issue identity cards to approved Contractor personnel. These personnel shall display their identity cards on the uniform at all times while on duty. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a contractor’s employee leaves this contract, or at the request of the Government.

H.2 GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR EMPLOYEES. The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including proof of successful employment during the past three years as well as recommendation(s) from their respective supervisor(s).