AmdSecG.doc

If the Government rejects an invoice, the Contractor shall submit a revised invoice to the designated billing office and an electronic copy of the revised invoice to fpddata@state.gov. Revised invoices shall be marked as “revised” with a sequentially assigned revision number.

G.2.2 REQUIRED INFORMATION. The invoice shall contain all the information required in Section G, Section I (including, FAR 52.232-25 and 52.232-7), and Exhibit E. The invoice shall include each element of the services provided as listed within Section B.

G.2.2.1

The invoice format is defined in an Excel spreadsheet; see Exhibit E. The invoice spreadsheet contains the following sections or worksheets:

(a) Monthly Invoice Summary. This section contains the labor categories, hourly rates, number of hours, and a total amount for each element billed.

(b) Cumulative Summary. This section shall include a cumulative summary for each of the elements described under subparagraph (a) above for the contract year.

(c) Detail by Guard Post. This section for the invoice period shall include a detailed listing of hours worked by individual post listed on Exhibit A.

(d) Additional-Emergency Services. This section for the invoice period shall include a listing by Post, labor category and the hours of all requests for Additional or Emergency Services.

G.2.2.2

The Contractor shall provide the following documentation with each request for payment.

(a) Individual time sheets to support the number of hours worked for the invoice period. The total of all hours worked from the time sheets must match the summary of hours for all guard posts.

(b) Invoices claiming reimbursement for Additional or Emergency Services shall include copy(s) of the COR’s written confirmation of the request for services, see C.2.2.2.

(c) Invoices claiming reimbursement under B.2.6, Materials or Equipment, relating the Additional or Emergency Services, shall include copies of paid receipts showing the cost to the Contractor of the materials or equipment.

(d) Invoices claiming reimbursement under B.2.7, Defense Base Act Insurance, shall include copies of the invoice from, and proof of payment to, the insurance carrier.

G.2.3 INVOICE FORMAT. A format for the Contractor’s invoice is shown at Exhibit E.

G.2.4 The Government will pay foreign firms (as defined in B.1.1.) in U.S. dollars. The Government will pay U.S. firms in U.S. dollars if requested.

G.2.5 VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall disregard the line for VAT on the sample invoice in Exhibit E. The Contractor shall not include a line for VAT on invoices.

A001

SRP380-07-R-0002

Local Guard Services, American Embassy Kolonia